Executive Assistant

2 weeks ago

Boise, United States Idaho Gastroenterology Associates Full time

Job Description: Executive Assistant


REPORTS TO: Executive Director and the CEO/President of the Board of Directors 


GENERAL DESCRIPTION: 

The Executive Assistant provides high-level administrative support to the IGA senior executives, managing a wide range of tasks to ensure the smooth operation of the executive office. Responsibilities include managing schedules, organizing meetings, preparing and maintaining meeting minutes, handling correspondence, preparing reports, and coordinating travel arrangements. The Executive Assistant also acts as a liaison between the executive and internal or external stakeholders, ensuring clear communication and timely completion of tasks. This role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant plays a critical role in enabling the executive to focus on strategic priorities by efficiently handling day-to-day administrative responsibilities.


Key Responsibilities:


1.  Administrative Support:

  • Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize meeting materials, agendas, and presentations, ensuring the Executive Director is well-prepared for all engagements.
  • Handle incoming correspondence, including emails, phone calls, and mail, prioritizing and responding on behalf of the Executive Director as appropriate.

2.  Communication and Liaison:

  • Serve as the primary point of contact between the Executive Director and internal/external stakeholders, ensuring clear and timely communication.
  • Draft, edit, and review correspondence, reports, and presentations for the Executive Director.
  • Facilitate communication between the Executive Director and the leadership team, board members, and other key individuals.

3.  Project Coordination:

  • Assist the Executive Director with the coordination and execution of special projects, tracking progress and ensuring deadlines are met.
  • Support the Executive Director in managing organizational initiatives, including strategic planning and governance activities.

4.  Meeting and Event Management:

  • Plan, organize, and coordinate executive-level meetings, including board meetings, leadership retreats, and other key events.
  • Record and distribute meeting minutes, follow up on action items, and ensure completion of tasks as directed by the Executive Director.

5.  Document Management:

  • Maintain and organize confidential files, records, and documents related to the Executive offices.
  • Ensure all documents are accurate, up-to-date, and accessible when needed.

6.  Office Management:

  • Oversee the general operations of the Executive Director’s office, including managing office supplies, equipment, and resources.
  • Ensure the office environment is professional and conducive to productivity.

7.  Financial and Budget Support:

  • Assist the Executive Director with budget preparation, expense tracking, and financial reporting.
  • Process invoices, reimbursements, and other financial documents as required.

8.  Confidentiality and Discretion:

  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Maintain a professional demeanor in all interactions, representing the Executive Director and the organization with integrity.


POSITION REQUIREMENTS:


1.  Skills and Abilities

The Executive Assistant shall possess strong organizational and time management skills, excellent verbal and written communication abilities, proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook) and other relevant software, ability to handle multiple priorities, work well under pressure, and possesses a high level of professionalism and confidentiality. Demonstrable understanding of and commitment to the mission and objectives of the organization. 

2.  Education

Bachelor’s degree in business administration, Communications, or a related field is preferred.  

3.  Experience

Minimum of 5 years of experience in an executive assistant or senior administrative role, preferably in a healthcare or corporate environment.

4.  Physical Demands

  • Will spend significant time communicating with others by phone and in person. 
  • Will have a number of early morning and evening meetings.
  • Light physical effort (lift/carry up to 10 lbs.).
  • Mostly sedentary work.
  • Independent travel between clinic locations required.
  • Occasional travel out of town.
  • May be exposed to or occasionally exposed to patients.

  • Executive Administrative Assistant

    3 weeks ago

    Boise, United States Dexian Full time

    Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core...

  • Executive Chef

    1 month ago

    Boise, Idaho, United States Gecko Hospitality Full time

    Executive Sous Chef OpportunityWe are seeking an experienced Executive Sous Chef to join our team at Gecko Hospitality in Boise, ID.About the RoleAs an integral part of our senior living group, the Executive Sous Chef will oversee culinary operations, ensuring high-quality dining experiences for our residents. The ideal candidate will work closely with the...

  • Executive Chef Assistant

    2 weeks ago

    Boise, Idaho, United States Certified Kitchen + Bakery Full time

    Certified Kitchen and Bakery is seeking a talented professional to support our dynamic team as a Line Cook.We offer a fun and professional work environment, with opportunities for growth and development.Key Responsibilities:• Set up and maintain a clean and organized workstation throughout the shift.• Assist in stocking and cleaning the entire kitchen...

  • Account Executive, KIVI

    1 month ago

    Boise, Idaho, United States Scripps Media, Inc. Full time

    Are you looking for a career that is fast-paced and where every day is different? At Scripps Media, Inc., we are searching for a media account executive who is eager to develop connections and help power our local economy through creative and effective advertising.As an account executive, you'll help local businesses realize growth opportunities by exposing...

  • Account Executive, KIVI

    5 months ago

    Boise, United States Scripps Media, Inc. Full time

    Are you looking for a career that is fast-paced and where every day is different? Join us at KIVI in Boise, Idaho where Scripps is searching for a media account executive who is eager to develop connections and help power our local economy through creative and effective advertising. As an account executive, you’ll help local businesses realize growth...

  • Server Assistant

    7 days ago

    Boise, United States Percy Full time

    Description Percy is hiring a talented Server Assistant to join our family! Do you want to be part of a fun, dynamic, and growing hospitality group? Join us at the hippest spot in town. A Server Assistant at Percy will succeed at supporting the entire team by maintaining high standards throughout the restaurant and being invested in our Core Values: * Be...

  • Assistant Store Manager

    4 weeks ago

    Boise, United States US Foods Full time

    ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE Join Our Community of Food People! The Assistant Store Manager contributes to the overall financial performance of the store including product merchandising/stocking, expense control, and achievement of sales and profitability goals. Manages the operations of...

  • Registered Nurse, Emergency Department

    3 weeks ago

    Boise, United States Affinity Executive Search Full time

    Job description: Registered Nurse - Emergency DepartmentLocation: Boise, IdahoOverviewReady for a change in scenery? We need nurses like you to take care ofour patients so they feel safe, cared for, and can lead a life towardwellness. Our client is seeking a RN to join our Emergency Departmentteam.Unit/Position SummaryBoises Emergency Department is a 27-bed...

  • Executive Sous Chef | Upscale Senior Living | Boise, ID

    4 days ago

    Boise, United States Gecko Hospitality Full time

    Job DescriptionJob DescriptionExecutive Sous Chef Upscale Senior Living GroupBoise, IDSalary starting at $50-60k, Unlimited Future OpportunitiesJoin our team in Boise, ID as an Executive Sous Chef and make a meaningful impact in the lives of our residents through culinary excellence.Job Summary: As an integral part of our senior living group in Boise, ID, we...

  • Administrative Assistant

    4 weeks ago

    Boise, United States Block 22 Hotels Full time

    Job Type Full-time Description Block 22 LLC places a high level of importance on our core values of Teamwork, Respect, Integrity, and Passion throughout our properties. By taking the step to apply for this position, you could become a part of the exciting, diverse, and inclusive culture that belongs to Block 22. The employees of Block 22 are proud of the...

  • Outside Sales Account Executive

    1 month ago

    Boise, United States Charlie's Produce Full time

    OverviewCharlie's Produce - Who We AreCharlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability,...

  • Boss Fulfilment Outfitter

    2 months ago

    Boise, United States Bass Pro Shops Full time

    Bass Pro Shops - 8109 W Franklin Rd [Retail Sales / Store Associate] As an Outfitter at Bass Pro Shops, you'll: Assist customers in making buying decisions by identifying and evaluating their needs, making product recommendations based off of this analysis and promoting programs; Assist with the execution of seasonal events; Facilitate ""in-house"" outdoor...

  • Customer Experience Manager- PT

    17 hours ago

    Boise, United States Michaels Full time

    Store - BOISE, IDDeliver a customer centric shopping experience by managing and delivering effective front-end operations and expectations. Lead the omnichannel processes. Maintain store recovery standards to deliver our Brand Promises. Deliver friendly customer service.Assist Store Manager in leading and managing adherence to Standard Operating Procedures...

  • Medication Technician/Caregiver

    6 months ago

    Boise, United States Overland Court Senior Living Full time

    Are you looking for a new best friend, card-game companion, or gardening guru? Then consider working with one of our light, bright, and beautiful Assisted Living and Memory Care communities – where our residents are #1 and our team members shine!We offer Competitve wages with Increases offered at 90 days, 6 months and a year up to $3.00 more an hour at the...

  • Server

    7 days ago

    Boise, United States Percy Full time

    Description Percy is hiring a talented Server to join our family! Do you want to be part of a fun, dynamic, and growing hospitality group? Join us at the hippest spot in town. A Server at Percy will succeed at supporting the entire team by maintaining high standards throughout the restaurant and being invested in our Core Values: * Be Kind * Be Caring * Be...

  • Digital Marketing Coordinator

    2 weeks ago

    Boise, United States Hyatt Full time

    What is your passion? Whether you are into tennis, shopping, crafts, or karaoke, at Hyatt we are interested in YOU. At Hyatt, we employ people who apply the same amount of care and passion to their jobs as they do their hobbies - people who put our guests at the heart of everything they do. In addition, we are looking for more people like this to join our...

  • Line Cook

    4 weeks ago

    Boise, United States Certified Kitchen + Bakery Full time

    CERTIFIED KITCHEN AND BAKERY * 1511 N 13TH ST BOISE, ID * CERTIFIEDBOISE.COMCertified Kitchen and Bakery is hiring a talented Line Cook to join our family! Do you want to be part of a fun, dynamic, and growing hospitality group? Join us at the hippest spot in town. An Line Cook at Certified Kitchen and Bakery will succeed at supporting the entire team by...

  • Barista

    2 months ago

    Boise, United States Certified Kitchen and Bakery Full time

    Certified Kitchen and Bakery is hiring a talented Barista to join our family! Do you want to be part of a fun, dynamic, and growing hospitality group? Join us at the hippest spot in town. A Barista at Certified Kitchen and Bakery will succeed at supporting the entire team by maintaining high standards throughout the restaurant and being invested in our Core...

  • Line Cook

    6 days ago

    Boise, United States Percy Full time

    Description Percy is hiring a talented Line Cook to join our family! Do you want to be part of a fun, dynamic, and growing hospitality group? Join us now. A Line Cook at Percy will succeed at supporting the entire team by maintaining high standards throughout the restaurant and being invested in our Core Values: * Be Kind * Be Caring * Be Professional * Be...

  • Category Management Director

    1 month ago

    Boise, Idaho, United States Oppenheimer Companies Full time

    Job SummaryThe Director of Category Management will play a key role in driving growth and profitability for Oppenheimer Companies' Golbon Food Service Division. This position will be responsible for developing and executing supplier agreements, managing relationships with key suppliers, and identifying opportunities for category development.Key...