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Legal Administrative Assistant II

4 months ago

Saint Louis, United States Edward Jones Full time

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 8 million clients and 19,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

1Fortune 500, published June 2023, data as of December 2022. Compensation provided for using, not obtaining, the rating.

As a Legal Assistant II, you will enjoy the benefit of working to accelerate the work of the Legal Division. In this role, you will succeed if you are self-motivated, highly organized, quick-thinking, flexible, personable, confident, use sound judgment and have an unwavering attention to detail. You look beyond individual tasks and identify the most effective means of achieving the end goal. This role will afford the successful candidate the opportunity to be a part of a culture that inspires associates to bring out the best in one another, achieve their full potential, and build a highly-effective team focused on delivering solutions that accelerate our purpose - to partner for positive impact-to improve the lives of our clients, colleagues, and communities. The individual selected for this role will enjoy the benefit of working for a well-established Fortune 300 firm for over 100 years.

Key Responsibilities:

* Assist General Partner and Senior Leadership in carrying out duties and tasks, including all administrative aspects for the firm, divisional obligations, and external engagements.
* Prioritize conflicting needs; handles matters quickly, thoroughly, and proactively.
* Works effectively with the General Counsel's Office to inform on upcoming commitments and responsibilities, following up appropriately.
* Works effectively with a team of administrative assistants who support the Legal Division, with an emphasis on the General Counsel's Office.
* Manage complex calendars, schedule, and coordinate meetings, exercise excellent judgment in handling multiple priorities in a dynamic environment.
* Routinely handle highly confidential information.
* Lead and/or assist with monitoring, tracking, and communicating progress against team plans, key initiatives and/or action plans as assigned.
* Assist with and/or communicate progress and develop solutions to meet team goals and/or assignments.
* Conduct research, collect, and synthesize qualitative and quantitative data as needed to support division leader's priorities and responsibilities.
* Coordinate and collaborate with others to collect, organize, and prepare deliverables, status updates and recommendations as assigned.
* Handle high volume of e-mails and communications.
* Draft and send letters, memos, and other division communications.
* Coordinate extensive travel arrangements, handle travel details and process business expense reports.
* Significant experience as an executive assistant and/or paralegal experience strongly preferred.
* 6+ years of executive assistant role with demonstrated success and experience supporting C-suite level executives preferred.
* Strong technical and problem-solving skills.
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of client service and response.
* Able to work independently and as a team member, confidently and proactively; demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
* Strong proficiency in programs such as Microsoft Office, including Outlook, Word, Excel, PowerPoint, Publisher, and Adobe Pro.
* Broad technology skillset.
* Strong verbal communication skills with experience communicating with leaders internally and externally.
* Excellent written communication skills with ability to draft clear, concise correspondence and memos.
* Candidates that live within in a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office three days per week, with preference for Tuesday through Thursday*

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones

Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

At Edward Jones, we value and respect our associates and their contributions, and we recognize individual efforts through a rewards program that promotes a long-term career, financial security and well-being. Visit our career site to learn more about our total compensation approach, which in addition to base salary, typically includes benefits, bonuses and profit sharing. The salary range for this role is based on national data and actual pay is based on skills, experience, education, and other relevant factors for a potential new associate: