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Legal Support Specialist

2 months ago

St Louis, Missouri, United States Sherry Hurst Legal Recruiting Full time

Position Overview:

The Legal Support Specialist plays a crucial role in delivering administrative assistance to the Legal Division. This role demands exceptional communication abilities, both written and verbal, to engage effectively with a diverse range of internal and external stakeholders. The individual must adeptly juggle multiple responsibilities while managing sensitive and confidential information with utmost discretion, consistently exhibiting a high degree of professionalism within a corporate framework.

Reporting Structure:

This position reports directly to the Chief Legal Officer and collaborates closely with the Executive Team of the organization.

Key Responsibilities:

  • Oversee the preparation, examination, revision, and processing of contracts and sub-contracts.
  • Maintain organized electronic filing systems, ensuring timely and accurate documentation in accordance with established naming conventions.
  • Effectively manage the SharePoint Tracker for contracts and litigation, updating statuses and ensuring accessibility of relevant information for the legal team and authorized personnel.
  • Maintain legal calendars, monitor deadlines, arrange travel, and coordinate meetings.
  • Draft and review various legal documents, including statements of work and non-disclosure agreements.
  • Conduct trademark and domain name research, preparing comprehensive search reports.
  • Facilitate interdepartmental communication, track internal legal service requests, and provide timely responses tailored to project objectives.
  • Prepare template legal documents and correspondence for attorney review.
  • Engage with management regarding specific support requests, ensuring effective collaboration across departments.
  • Research legal sources to assist in document preparation.
  • Review and process legal invoices for approval, ensuring compliance with billing guidelines.
  • Act as a liaison among clients, external vendors, and internal departments.
  • Uphold confidentiality regarding all legal matters.
  • Assist in drafting various legal correspondence and documents, ensuring meticulous attention to detail.
  • Manage the scanning and filing of documents within the legal department.
  • Build and maintain relationships with internal and external stakeholders.
  • Support corporate filings and assist in drafting, reviewing, and obtaining signatures for corporate documents.
  • Complete special projects as assigned, tracking progress and following up as necessary.
  • Possess knowledge of statutory and local court regulations, managing deadlines effectively.
  • Assist the Legal Division with legal, legislative, and administrative tasks as required.
  • Respond to a variety of inquiries from internal and external sources in a professional manner.
  • Support litigation efforts and manage discovery processes, including e-discovery and correspondence with outside counsel.
  • Develop guidelines and processes for legal operations.
  • Review relevant online articles to support business objectives.
  • Experience in the manufacturing and private label industry is advantageous.

Education Requirements:

A Bachelor's degree along with a Paralegal Certificate is required.

Experience Requirements:

A minimum of five years of experience as an in-house paralegal is essential, with a background in litigation and electronic discovery preferred.

Competencies:

  • Strong attention to detail with the ability to prepare and revise a variety of legal documents.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and Adobe Acrobat.
  • Ability to work independently while collaborating with various teams.
  • Expertise in managing sensitive information professionally.
  • Excellent organizational skills and attention to detail.
  • Capability to prioritize and manage multiple projects effectively.
  • Strong verbal and written communication skills.
  • Ability to thrive in a high-volume work environment.
  • Familiarity with various legal documentation is strongly preferred.
  • Experience in the manufacturing and private label sector is a plus.