Administrative Specialist

1 week ago


Phoenix, United States Maricopa Community Colleges District Full time

Provides administrative support, data entry, office coordination, and records processing activities for a community-based location. Works directly with students, staff, instructors, and internal and external partners. Assists with enrollment and record keeping; enters and verifies data; ensures accuracy and timeliness of fee payment log; and maintains and audits program records to ensure compliance with college and grant requirements.

Essential Functions

35% - Provides direct, front line customer service for students and the public, coordinates front desk operations, answers program inquiries in person and by telephone; conducts in-person and virtual registration, fee, and intake processes; troubleshoots registration issues; schedules standardized assessments, and collaborates with internal and external stakeholders.

35% - Maintains confidential student records adhering to college, state, grant, and federal guidelines; accurately enters and maintains data using a variety of databases; audits student enrollment, attendance, and assessment data and records; analyzes records for data quality assurance; orders office supplies and ensures accuracy and timeliness of fee payment log

20% - Provides technical support and training for existing and new staff, onboards new support staff, participates regularly in staff meetings, and directs the workflow of staff

10% - Assists with other administrative, data, and support-related duties as assigned



  • Phoenix, United States TEKsystems Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Specialist to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...


  • Phoenix, Arizona, United States Anarust Inc. Full time

    About Anarust Inc.We are a rapidly growing organization seeking an experienced Quickbase Administration Specialist to join our team. Located in the United States, we offer a dynamic and challenging work environment.


  • Phoenix, Arizona, United States Maricopa Community Colleges District Full time

    Maricopa Community Colleges District is seeking an experienced and skilled Administrative Specialist Senior to join our team. This individual will provide administrative support to the Library Division, including coordinating office activities, managing budgets, and creating reports. The successful candidate will possess excellent communication and...


  • Phoenix, United States U-Haul International, Inc. Full time

    Location:2721 N Central Ave, Phoenix, Arizona 85004 United States of America. U-Haul Internationals Legal Department is seeking a highly motivated and organized administrative assistant that will be responsible for assisting in responding to law enf Administrative Assistant, Specialist, Records, Administrative, International, Assistant, Healthcare, Retail


  • Phoenix, Arizona, United States IT Concepts Full time

    We are seeking a skilled System Administration Specialist to join our team at IT Concepts. As a key member of our support staff, you will be responsible for providing technical support to our government clients across the United States.About the CompanyIT Concepts is a leading provider of IT solutions and services to the federal government. We pride...


  • Phoenix, Arizona, United States LHH Recruitment Solutions Full time

    Contract Administrative Assistant OpportunityWe are seeking an experienced Administrative Assistant to join our team as a Contract Management Specialist in Phoenix, AZ.The ideal candidate will have a strong background in administrative roles and excellent communication skills. They will be responsible for coordinating with vendors, generating reports, and...


  • Phoenix, Arizona, United States Madison Elementary District Full time

    We are seeking a highly skilled Executive Administrative Support Specialist to join our team at Madison Elementary District. This is an exciting opportunity to work in a dynamic and supportive environment, where you will have the chance to make a real impact on the lives of our students and staff.About the RoleThe Executive Administrative Support Specialist...


  • Phoenix, Arizona, United States Vestar Properties Inc Full time

    Job OverviewVestar Properties Inc is a nationally recognized leader in retail real estate with significant market share in the Western US.We are seeking an experienced Tenant Administration Specialist to assist our tenant coordinator with management of predevelopment, design, and construction activities.


  • Phoenix, United States MSCCN Full time

    Title: HR Administrative Specialist HomeSafe Alliance is the single global household goods movement manager of over 300,000 Military Household Goods moves per year for USTRANSCOM and the U.S. Armed Forces, Department of Defense civilians, U.S. Coast Guard, and their families. When you become part of our team at HomeSafe Alliance, your opportunities are...


  • Phoenix, Arizona, United States Swift Transportation Full time

    About UsAt Swift Transportation, we strive to be the best and give our best every day. Our greatest asset is OUR PEOPLE, and we're passionate about learning and cultivating an environment of safety, honesty, and mutual respect.SalaryWe offer a competitive starting salary commensurate with experience and geographic location. Our salary for this position is...


  • Phoenix, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more...


  • Phoenix, Arizona, United States Insight Global Full time

    Job OverviewWe are seeking a detail-oriented and customer-focused Multilingual Administrative Support Specialist to join our team at Insight Global.This is a fantastic opportunity for an organized and proactive individual who is fluent in both English and Spanish to work as the first point of contact for visitors, provide administrative support, and handle...

  • IT Support Specialist

    17 hours ago


    Phoenix, Arizona, United States Motion Recruitment Full time

    About the RoleMotion Recruitment Partners is seeking a skilled System Administrator to join their team in South Phoenix. As an IT Support Specialist, you will be responsible for providing technical support and system administration for a team of 3 people supporting 350 end-users across 7 locations.Key ResponsibilitiesProvide technical support for IT-related...


  • Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

    Job Title: Administrative Law SpecialistWe are seeking a highly skilled and experienced Paralegal Project Specialist to join our team in the Arizona Board of Nursing. This role will support Board attorneys and staff in handling Nursing Board cases for settlements, investigations, and hearings related to administrative law.Responsibilities:• Prepare legal...


  • Phoenix, United States Maricopa Community Colleges District Full time

    Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior who provides a wide variety of diverse administrative office coordination activities in support of the Library Division. Embraces flexibility, critical thinking, and excellence in customer service provision. Contact with students, faculty, staff, college management,...


  • Phoenix, United States Maricopa County Full time

    Posting Date 11/13/24 Application Deadline 11/17/24 Pay Range Hiring Range: $19.75 - $24.38 hourly Full Range: $19.75 to $29.00 hourly The salary is based on the candidates' equivalent experience and internal equity with other employees within the same job classification. A higher wage would only be offered based on direct court-related or legal...


  • Phoenix, United States Maricopa County Full time

    Posting Date11/13/24Application Deadline11/17/24Pay RangeHiring Range: $19.75 - $24.38 hourlyFull Range: $19.75 to $29.00 hourlyThe salary is based on the candidates‘ equivalent experience and internal equity with other employees within the same job classification. A higher wage would only be offered based on direct court-related or legal experience (e.g.,...


  • Phoenix, Arizona, United States Roosevelt School District 66 Full time

    The Roosevelt School District 66 seeks an experienced School Administrative Support Specialist to provide administrative support to the school principal. This role requires strong organizational and communication skills, with the ability to work independently and as part of a team.Job SummaryThis is a classified hourly salary schedule position. The estimated...


  • Phoenix, Arizona, United States StrataTech Education Group Full time

    StrataTech Education Group is a leading provider of skilled-trade education, dedicated to student success and organizational excellence. We are seeking an experienced Compliance Support Specialist to join our team.About the RoleThe Compliance Support Specialist will play a key role in supporting the compliance culture plan by ensuring adherence to regulatory...


  • Phoenix, Arizona, United States AmeriSource HR Consulting Group Full time

    Job OverviewThe AmeriSource HR Consulting Group is seeking a skilled Payroll Specialist to join our team. This role involves processing multiple client payrolls, maintaining payroll systems, and reporting.We are looking for someone with strong analytical skills, attention to detail, and excellent communication abilities. If you have experience in payroll...