Executive Assistant

3 weeks ago

Philadelphia, United States Stealth Monitoring Full time
Position Summary

As a key member of the Sales and Marketing team, you are behind the scenes tackling the day-to-day needs of our Senior Sales Leadership Team by keeping them on-track with scheduling, travel arrangements, event planning, presentation development, and monthly reporting, data analysis, executive admin support.

Duties & Responsibilities

Administrative Support
  • Calendar management for the CRO and SVP of Sales
  • Travel arrangements for the CRO and SVP of Sales
  • Assisting with expense reports for CRO and SVP of Sales
  • Organizing trainings, sales meetings, and other national or regional sales team events and conferences.
  • Coordinating customer events in partnership with sales team and marketing
  • Organizing trade show attendance for sales members including travel arrangements
  • Preparing/disseminating materials for team trainings or meetings (remote or in person)

Reporting

  • Analyzing data and preparing custom reports in excel including pivot tables
  • Weekly and monthly reporting from Salesforce to include sales activity and financial reporting.
  • Populating key reports or dashboards in excel for leadership team

Internal Communication
  • Build relationships and communicate with all departments including Sales, Operations, Project Management, IT, and customer executives.
  • Take initiative to learn new tasks
  • Bring forward recommendations for improvement Ad-Hoc Work (As Required)
  • Perform other duties as assigned from time to time

Qualifications
  • 3-5 years of senior executive administrative support for multiple senior executives including intense, detailed, and time sensitive calendar management in a fast-paced professional environment is required.
  • Experience managing challenging travel arrangements and busy executive schedules.
  • Bachelor's Degree in business-related field or equivalent experience.
  • Expert user of Microsoft office applications such as Excel, Word, PowerPoint.

Core Competencies
  • Self-motivated, entrepreneurial, and committed to continuous learning and development
  • Strong working knowledge of the Microsoft Office Suite specifically MS Excel and PowerPoint
  • Working knowledge of Salesforce CRM (preferred)
  • Ability to analyze, prioritize, and solve problems in a timely manner
  • Detail oriented and disciplined, thorough in review and checking of all work performed
  • Excellent customer service, communication, and interpersonal skills to interact effectively with a broad range of internal and external parties

Working Conditions
  • Office environment
  • Flexibility in work schedule

Stealth Monitoring does not unlawfully discriminate on the basis of race, color, creed, religion, gender (including pregnancy or related medical conditions), national origin, ancestry, age, physical or mental disability, medical condition including genetic characteristics, family care status, veteran status, marital status, sexual orientation, gender identity or gender expression, or any other consideration made unlawful by federal, state, or local laws.

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