Executive Assistant to the SVP of Go-To- Market

3 weeks ago

Salt Lake City, United States Filevine Full time

About Filevine: Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We're also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field-we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission: Filevine is building the seamless intersection between legal and business by creating a world-class platform to help professionals scale.

Job Summary: The Executive Assistant is responsible for driving the execution of strategic priorities as defined by the SVP of Go-to-Market Strategy and Enablement. Additionally, they work on diverse projects based on the company's priorities and manage various initiatives for marketing, sales, partnerships, enablement, and leadership. They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives. From day one, the EA will immediately impact our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. In general, they work behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the SVP.

Objectives of this Role

* Review, design, and execute on executive initiatives
* Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
* Schedule, attend, and take notes during meetings
* Project manage go-to-market initiatives and ensure all deliverables are completed on time.

Daily and Monthly Responsibilities

* Serve as liaison between staff, executives, senior leaders, and SVP, regarding team climate, project updates, proposals, and planning
* Assist the marketing department with new hires, including documentation and onboarding, and collaborating to address and resolve all employee concerns
* Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating QBR meetings, and booking all SVP travel and accommodations.
* Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with SVP and executives on special projects
* Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assist with the preparation and dissemination of communications

Skills and Qualifications

* Bachelor's degree in Business, Communications, or a related field
* 3+ years in a business or executive management role
* Proven experience organizing and directing multiple teams and departments
* Excellent written and verbal communication
* Extremely versatile, dedicated to efficient productivity
* Experience planning and leading strategic initiatives

Preferred Qualifications

* Experience with presentation building
* Experience with data analysis
* Experience with budget management
* Proven success in a project coordination role
* Nimble business mind with a focus on developing creative solutions
* Strong project reporting skills, with a focus on interdepartmental communication

Cool Company Benefits:

* A dynamic, rapidly growing company, focused on helping organizations thrive
* Medical, Dental, & Vision Insurance (for full-time employees)
* Competitive & Fair Pay
* Maternity & paternity leave (for full-time employees)
* Short & long-term disability
* Ergonomic and height-adjustable workstations for onsite employees
* Opportunity to learn from a dedicated leadership team
* Weekly Taco Lunches in the summer/fall/spring for onsite employees
* Centrally located open office building in Sugar House
* Flexible hybrid work schedules depending on the department with some departments offering fully remote positions in the United States (R&D)
* Top-of-the-line company swag

  • Assistant Store Manager

    1 month ago

    Panama City Beach, United States Rooms To Go Full time

    Look around. Does it seem like we're nearly everywhere? That's because we are! With 9,500 employees and 250+ locations, Rooms To Go is one of the largest and fastest growing furniture retailers in the US.As a financially stable, 30-year-old company focused on expansion, there's never been a better time to join the Rooms To Go team. We are currently...

  • Marketing Coordinator

    5 days ago

    Salt Lake City, United States Rosewood Market + Deli Full time

    Description The ideal candidate will be responsible for creating and executing our marketing strategy. You will lead our marketing campaigns, evaluate our marketing performance metrics, and collaborate with internal teams. You will have a strong marketing background with excellent communication skills and attention to detail. Responsibilities: Define and...

  • Office Manager

    5 days ago

    Lake Worth, United States Landscaping Company Office Manager & Personal Assistant to CEO Full time

    Job DescriptionJob DescriptionJob Title: Office Manager & Personal Assistant to the ExecutiveCompany Overview:We are a leading landscaping company dedicated to transforming outdoor spaces into beautiful, functional environments. With a focus on creativity, quality, and sustainability, we provide a wide range of landscaping services to residential and...

  • Executive Assistant

    3 weeks ago

    Salt Lake City, United States University of Utah Full time

    Provide high-level secretarial and administrative support for the Chair, Senior Administrative Director, and Department of Physical Medicine and Rehabilitation. This position is located in the Craig H. Neilsen Rehabilitation Hospital. Responsibilitie Executive Assistant, Executive, Assistant, Technology, Director, Support

  • Executive Assistant

    3 weeks ago

    Salt Lake City, United States University of Utah Full time

    The mission of the College of Architecture Planning is to nurture a culture of discovery, design, and innovation in our designed world rooted in an ethic of care, and community, CA P is guided by four principles known by many as the 4 Rs (Responsi Executive Assistant, Executive, Assistant, Project Management, Business Services, Staff, Dean

  • Brand Marketing Director

    2 weeks ago

    Salt Lake City, United States Celebrityshoewatch Full time

    Salt Lake City, UT 90000 usd /year Full time Job Purpose: The Brand Marketing Director will be working with the Kinhmat longnhat leadership team to strategize and deploy marketing campaigns, and implement marketing plans across key digital touchpoints. In addition, this person will be involved in customer retention strategies, website experience, and overall...

  • Assistant Corporate Controller remote

    2 hours ago

    Salt Lake City, United States Mason & Blair LLC Full time

    HARD REQUREMENTS: BIG 4 CPA WITH ACCOUNTING LEADERSHIP EXPERIENCE IN PUBLICLY-TRADED COMPANY PACIFIC TIME ZONE ONLY! Remote role with SF bay area based publicly-traded SaaS company. Seeking experienced Assistant Controller or Accounting Director ready to step into Controller role. This Assistant Corporate Controller will report to a veteran SVP Controller....

  • Sales Executive, Emerging Market

    6 days ago

    Salt Lake City, United States PrimePay Full time

    Do you love to build, innovate, create and collaborate? Come grow your career and make an impact with PrimePay - a growth focused, flexible and established Human Capital Management (HCM) SaaS technology company. As we continue our evolution and growth into a leading HCM SaaS technology provider to businesses, we are seeking our next Emerging Market Sales...

  • Executive Assistant

    1 month ago

    Salt Lake City, United States Operation Underground Railroad Full time

    Job DescriptionJob DescriptionSalary: About Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate, innovative,...

  • Marketing Coordinator

    4 weeks ago

    Salt Lake City, United States Baxter Boo Full time

    **** SUMMARY A growing multi-brand company is seeking a motivated and creative Marketing Coordinator to join our team. The ideal candidate will possess a strong understanding of digital marketing strategies, proficiency in graphic design, and possess excellent communication skills. You will collaborate closely with sales and other cross-functional teams to...

  • Executive Assistant

    4 weeks ago

    Salt Lake City, United States Maetz Consulting, LLC Full time

    Job DescriptionJob DescriptionI'm recruiting for a client who is looking to hire a full-time Executive Assistant to work out of their greater Salt Lake City, UT office. The ideal candidate would have extensive, proven experience providing C-level executive support in a fast-paced, dynamic environment. The candidate must be highly organized and a skilled...

  • Executive Assistant

    3 weeks ago

    Salt Lake City, United States Maetz Consulting LLC Full time

    Job DescriptionI'm recruiting for a client who is looking to hire a full-time Executive Assistant to work out of their greater Salt Lake City, UT office. The ideal candidate would have extensive, proven experience providing C-level executive support in a fast-paced, dynamic environment. The candidate must be highly organized and a skilled multi-tasker....

  • Wholesale Account Executive

    7 days ago

    Jersey City, United States What Goes Around Comes Around Full time

    As a Wholesale Account Executive at WGACA, you will play a critical role in building and enhancing relationships with our luxury wholesale clients. This position involves not only meeting ambitious sales targets but also delivering excellence through detailed analysis of client performance and efficient order management. You will work closely with the Senior...

  • Wholesale Account Executive

    6 days ago

    Jersey City, United States What Goes Around Comes Around Full time

    As a Wholesale Account Executive at WGACA, you will play a critical role in building and enhancing relationships with our luxury wholesale clients. This position involves not only meeting ambitious sales targets but also delivering excellence through detailed analysis of client performance and efficient order management. You will work closely with the Senior...

  • Wholesale Account Executive

    7 days ago

    Jersey City, United States What Goes Around Comes Around Full time

    As a Wholesale Account Executive at WGACA, you will play a critical role in building and enhancing relationships with our luxury wholesale clients. This position involves not only meeting ambitious sales targets but also delivering excellence through detailed analysis of client performance and efficient order management. You will work closely with the Senior...

  • Marketing Administrative Assistant

    1 month ago

    Salt Lake City, United States Summit Sothebys International Realty Full time

    Job DescriptionJob DescriptionSalary: DOESummit Sotheby's International Realty's in-house Marketing Team is growing and is on the hunt for an Administrative Assistant to work with the creative services team. The Marketing Administrative Assistant will work with the lead Marketing Admin, assisting with the proofreading and ordering of all...

  • Marketing Specialist

    3 days ago

    Salt Lake City, United States Numinus Full time

    Numinus Wellness (TSX: NUMI) helps people to heal and be well through the development and delivery of innovative mental health care and access to safe, evidence-based psychedelic-assisted therapies. The Numinus model - including psychedelic production, research, and clinic care - is at the forefront of a transformation aimed at healing rather than managing...

  • Mid-Market Account Executive

    2 weeks ago

    Salt Lake City, United States Chargezoom Full time

    Chargezoom is looking for a Mid-Market Account Executive to help us grow revenue. We are on pace to 4x in size over the next 12 months, but need motivated and determined sales professionals to reach our goals. This is an exciting opportunity for someone with 4+ years selling experience to be part of an exciting SaaS business. **This Role is On-Site in our...

  • Sr. Marketing Account Manager

    2 weeks ago

    Salt Lake City, United States Deseret News Publishing Company Full time

    Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide.At Hometown Media, we are passionate about helping our sales reps and clients achieve their advertising and marketing goals. We are a dynamic and innovative advertising agency that specializes in creating impactful campaigns for small to...

  • Marketing Manager

    2 weeks ago

    Salt Lake City, United States Integrated Engineering LLC Full time

    Job Summary: The Marketing Manager will oversee and continually develop the people and processes in marketing and sales to ensure high performance and behaviors that align with company values. Develop and implement a comprehensive marketing strategy to promote the company's products or services, attract and retain customers, and increase brand awareness and...