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Staff Accountant

4 months ago

Spokane, United States Catholic Charities Eastern Washington Full time

$1,000 sign-on bonus (conditions apply)

WE OFFER EXCELLENT BENEFITS:

* FREE Employee Medical Insurance
* FREE Employee Dental Insurance
* FREE Employee Vision Insurance
* Sick leave (1 week paid sick leave immediately upon hire plus regular sick leave accrual and 8 hours of paid sick leave per month)
* Vacation (Minimum of 2 weeks paid vacation)
* Discounted health memberships
* Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
* FREE Long-Term Disability Insurance
* FREE Life Insurance
* 13 Paid Holidays

CCEW Mission

CCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law.

Job Summary

This position is responsible for maintaining financial records, and ensuring that financial transactions are properly recorded. Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger. Compiles financial data to aid senior accountants in the preparation of balance sheets, profit and loss statements and other financial reports. Assists in analyzing current costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.

Job Duties/Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.

Coding and Data Entry of all invoices, including replacement items submitted for reimbursement.

Monitors cash balances, vendor terms and due dates to ensure that vendors are paid in a timely manner within guidelines set by the payables pecking order.

Post accounts payable in system. Auditing to ensure the correct vendor, GL account, terms, and accurate dollar amount.

Assembles all checks and routes through US mail.

File AP invoices in accordance with the shared digital filing system requirements. Create folders, and files fiscal and statistical data at property year end for each entity.

Monitors outstanding checks, and support due diligence required by Department of Revenue to report and issue all payments recognized by submitting unclaimed property annually.

Responsible for completing credit applications for new vendors as needed.

Reviews vendor IRS form W-9s for completeness. Monitors the vendor database to ensure data is properly entered to facilitate the 1099 process.

Assists with the preparations for the annual audit and monthly Owner's Report by complying with supervisor guided requests for supporting documentations to be provided to the corresponding auditing firm.

Monitors and assists with vendor related contracts. Follows internal control and approval policies to ensure proper allocation and payments.

Processes Accounts Payable (AP) check runs.

Responsible for researching all past due balances.

Verify and process (BIG R) by determining appropriate expense allocation for related party reimbursement including CHSEW, CC Fiscal Services, and Development.

Uses appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Will regularly utilize all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.

As a mandated reporter, follow all procedures outlined in agency policies and procedures to report to the proper agency when there is suspicion and/or confirmation that a child or adult has been a victim of abuse or neglect.

Implement payables data entry training for all new CHC employees, as needed.

Adheres to the tenants of Catholic Social Teaching and Catholic Doctrine.

Perform as a team member to assure that productivity outcome measures are achieved.

Perform related functions necessary to support the mission and core values of Catholic Charities.

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job. Yardi systems experience a plus.

Education/Experience: to perform this job successfully, an individual must have: a High School Diploma or a General Education Degree. Experience working with accounting systems and meeting deadlines.

Certificates/Licenses: No certifications are required for this job. Successfully pass background check applicable to position.

Physical Abilities: To perform this job successfully, an individual must be able to:

* Regularly sit, stand, walk, hear/listen, talk
* Frequently lift up to 30 pounds, pull/push, carry, grasp, reach
* Occasionally crawl, stoop, kneel
* Clearly see 20+ feet, with or without corrective lenses, ability to focus

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the:

* Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
* Analytical Ability: ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.
* Attendance: ability to consistently arrive and be able to work as scheduled.
* Computer/Technical Ability: working knowledge of: Word Processing software, Spreadsheet software, accounting software, Internet software
* Dependability: ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.
* Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations. Awareness of and sensitivity to the service population's culture and socioeconomic characteristics.
* Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.
* Language Ability: ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers or employees of organization.
* Mathematical Ability: ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry.
* Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.
* Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.
* Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one's work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.
* Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
* Supervisory Skills: This job does not have any direct supervisory responsibilities.

Workplace Environmental Conditions

While performing the essential duties/responsibilities of this job, the employee will be:

* Noise Conditions: exposed during a shift to constant or intermittent sounds at moderate to loud levels of sound dependent upon the daily activities.