Administrative Support Specialist
3 days ago
Everyone wins when government works better. We provide innovative services and solutions to complex problems and processes. We apply our creative skill set and expertise to empower government. Our proficient staff is at the front line of digital media, financial services, business management, and solution development.
Job Description
Position Overview
Infina is seeking a highly skilled Administrative Support Specialist to support theFederal Aviation Administration's Onboarding initiatives. This individual must have strong administrative, writing, organizational, and interpersonal skills. Must be office oriented, clerical, coordinating, and comfortable serving in an administrative role.
Location:
- Position is located onsite at the FAA Academy, Will Rogers World Airport, Oklahoma City, OK 73169
- With scheduled remote work opportunities available
Duties and Responsibilities:
- Typical functions include telephone answering, desk staffing, copying, data entry, regular cyclical report generation, distribution, and pre-defined task execution.
- Automation-related and administrative management support to Program and Project Managers.
- Provide information data retrieval of training records, class records, and placement records.
- Analyze data and format reports using Microsoft Excel to identify trends and assist with process improvement and documentation of office procedures.
- Coordinate with the client to support new hire air traffic controller selectees, including escorting to training, documentation support, and emailing placement results.
- Provide research to determine records location, accurate and effective records retrieval, review of records, preparing reports of findings, distribution of case files, as well as the maintenance, storage and protection of information contained in the system of records.
- Provide account management services for various applications and reporting systems to include adds, moves, and changes for access to applications and reporting systems.
- Provide administrative assistance, applicant coordination, scheduling, and administering exams for applicants.
- Provide administrative support related to data currency to include cross-checking information maintained in FAA Networks.
- Attend and facilitate meetings and distribute agendas to all attendees and stakeholders, when directed by the Program Office and/or the COR.
- Prepare and distribute meeting minutes.
Qualifications
- Must have a HS diploma
- Must have at least six (6) years of relevant experience
- Excellent written communication skills
- Proficient in MS Outlook and Office 365 applications
- Experience with 508 compliance is a plus
- Must be a US Citizen or Green Card holder
- Ability to obtain a Public Trust security clearance
- Federal Aviation Experience is highly desired
Additional Information
All your information will be kept confidential according to EEO guidelines.
-
Administrative Support Specialist
7 hours ago
Oklahoma City, Oklahoma, United States Restorative Alternative Wellness, Inc. Full timeCompany OverviewRestorative Alternative Wellness, Inc. is a reputable and compassionate mental health facility dedicated to providing comprehensive care and support to individuals facing mental health challenges.Job SummaryThe Office Assistant will be responsible for providing essential administrative support to our mental health facility. This role requires...
-
Senior Administrative Support Specialist
3 days ago
Oklahoma City, United States University of Oklahoma Full timeUnder general supervision, performs administrative supportoriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report prepara Support Specialist, Administrative, Support, Specialist, Senior, Technology
-
Administrative Support Specialist
2 weeks ago
Oklahoma City, Oklahoma, United States Francis Tuttle Technology Center Full timeJob SummaryThe Administrative Support Specialist will provide administrative support to the faculty of the Trade & Industrial department at Francis Tuttle Technology Center. This role will maintain student records, provide assistance to students and the attendance office for leave of absences, and ensure confidentiality of student and staff records. The...
-
Administrative Support Specialist
3 hours ago
Oklahoma City, Oklahoma, United States Sunbeam Family Services Inc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Sunbeam Family Services Inc.This is a full-time position that requires excellent communication and interpersonal skills, as well as the ability to work independently and collaboratively in a fast-paced environment.Key ResponsibilitiesProvide...
-
Administrative Support Specialist
9 hours ago
Oklahoma City, Oklahoma, United States CHICKASAW NATION INDUSTRIES INC Full timeJob SummaryThe Administrative Support Specialist provides comprehensive administrative services at the Mike Moroney Aeronautical Center in OKC. Handles a variety of administrative and operations support functions, managing multiple priorities. Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment,...
-
Lead Administrative Support Specialist
2 weeks ago
Oklahoma City, United States The University of Oklahoma Full timeThe Office of Research Administration (ORA) Lead Admin Support Specialist is a clerical staff member responsible for University-wide intake of grant and contract proposals and awards throughout the sponsored project life cycle. The Lead Admin Support Specialist and the Admin Team serve as the primary point of intake for document processing in ORA. This team...
-
Administrative Support Specialist Lead
3 days ago
Oklahoma City, Oklahoma, United States The University of Oklahoma Full timeThe University of Oklahoma is seeking a highly organized and detail-oriented Administrative Support Specialist Lead to join our team.About the Role:This position will be responsible for providing administrative support to office personnel, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities:Maintain confidentiality when...
-
Senior Administrative Support Specialist
3 days ago
Oklahoma City, United States University of Oklahoma Full timeCome join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professio Support Specialist, Administrative, Support, Specialist, Senior, Technology
-
Senior Administrative Support Specialist
3 days ago
Oklahoma City, United States University of Oklahoma Full timeUnder general supervision, performs administrative supportoriented job duties, to include but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, report prepar Support Specialist, Administrative, Dental, Program Coordinator, Support, Specialist, Technology
-
Administrative Support Associate
21 hours ago
Oklahoma City, Oklahoma, United States University of Oklahoma Full timeJob OverviewWe are seeking a highly skilled Administrative Support Specialist to join our team at the University of Oklahoma. As an integral part of our administrative support staff, you will play a critical role in ensuring the smooth operation of our office.
-
Administrative Specialist
3 days ago
Oklahoma City, United States ASRC Federal Holding Company Full timeASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services (FAA NAS ESS) contract. Join our growing team as an Administrative Specialist in support of the FAA's AJW-143 team. The AJW-143 team provides second level engineering support of the Airport Surveillance Radar (ASR); Air Traffic...
-
Administrative Specialist
2 weeks ago
Oklahoma City, United States ASRC Federal Holding Company Full timeJob Description ASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services (FAA NAS ESS) contract. Join our growing team as an Administrative Specialist in support of the FAA's AJW-143 team. The AJW-143 team provides second level engineering support of the Airport Surveillance Radar...
-
Senior Administrative Support Specialist
4 weeks ago
Oklahoma City, United States The University of Oklahoma Full timeCome join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We...
-
Administrative Specialist
4 weeks ago
Oklahoma City, United States ASRC Federal Holding Company Full timeJob Description ASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services FAA NAS ESS contract. Join our growing team as an Administrative Specialist in support of the NASE Communications Team at the Mike Monroney Aeronautical Center (MMAC). Responsibilities:Review Traveler's Expense...
-
Administrative Specialist
4 weeks ago
Oklahoma City, United States ASRC Federal Holding Company Full timeJob Description ASRC Federal System Solutions supports the Federal Aviation Administration National Airspace System Engineering Support Services FAA NAS ESS contract. Join our growing team as an Administrative Specialist in support of the NASE Communications Team at the Mike Monroney Aeronautical Center (MMAC). Responsibilities:Review Traveler's Expense...
-
Administrative Support Specialist
2 days ago
Kansas City, Missouri, United States Legal Aid Full timeJob SummaryWe are seeking an Administrative Support Specialist to join our team at Legal Aid of Western Missouri. This role will provide administrative support to a small team of attorneys and paralegals, conduct intake for the Paseo office, and handle various administrative tasks.
-
Administrative Support Specialist
4 hours ago
Elizabeth City, North Carolina, United States Central Piedmont Community College Full timeJob DescriptionWe are seeking a skilled and detail-oriented Administrative Support Specialist to join our team at Central Piedmont Community College.About the RoleThis part-time position is responsible for providing administrative support to the Workforce Career Development department. The successful candidate will be able to work independently, prioritize...
-
Senior Administrative Support Coordinator
2 hours ago
Oklahoma City, Oklahoma, United States The University of Oklahoma Full timeJob DescriptionAt The University of Oklahoma, we are seeking a highly skilled and organized Senior Administrative Support Specialist to join our team. This role is responsible for providing exceptional administrative support to multiple divisions within the college of Dentistry.Key ResponsibilitiesMaintaining confidentiality and handling sensitive...
-
Administrative Support Assistant
3 days ago
Oklahoma City, United States Neighborhood Services Organization Full timeSUMMARY: The Admin. Support Specialist role provides administrative and clerical support for various programs and administrative leaders and serves as backup to NSO's receptionist in welcoming and assisting NSO visitors and callers.ESSENTIAL FUNCTIONS: Serves as primary person in answering the main NSO phone line and assessing and routing all incoming calls,...
-
Executive Support Specialist
3 hours ago
Oklahoma City, Oklahoma, United States University of Oklahoma Full timeJob Title: Executive Support SpecialistWe are seeking an organized and detail-oriented Executive Support Specialist to provide administrative support to the Associate/Assistant Deans and department of Academic Affairs at the University of Oklahoma.About the RoleThis is a critical role that requires a high level of professionalism, discretion, and...