Administrative Coordinator

1 week ago

Philadelphia, United States Penn Medicine Full time

**Description**

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

**Summary:**

+ The Administrative Assistant to the Board of Women Visitors, the Abrahamsohn Christmas and Easter Committee and Volunteer Services provides administrative support to the Volunteer Services Department. Primary responsibilities include scheduling, screening phone calls, providing preliminary information to internal and external callers, preparing forms, meeting materials and reports.

**Responsibilities:**

- Prepare Annual Reports, coordinate with leaders for content

- Assist with scheduling reoccurring meetings

- Assist with scheduling speakers from various department through the Penn Medicine system

- Screen incoming phone calls, grant applications, business correspondence, providing preliminary information to internal and external callers and appropriate

- Prepare agendas and meeting minutes

- Prepare and/or edit presentation and other documentation when requested

- Organize and/or participate in projects as needed. Coordinate and participate in events

- Assist with gift distribution to patients during the holiday seasons

- Reviews all correspondece and documents recived

- Assist with Friday Community vendor scheduling and vetting

- Coordinate vendors for HUP Community Marketplace

- Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

- Other duties as assigned to support the unit, department, entity, and health system organization

**Credentials:**

Education or Equivalent Experience:

+ Bachelor of Arts or Science

+ Education Specialization: Equivalent Experience: -3+ years 3-5 years of experience working with leadership in an academic healthcare or complex system environment

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 234016

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