Administrative Support Coordinator II

1 week ago

San Diego, United States California State University Full time
Administrative Support Coordinator II

Job no: 543212
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

Are you passionate about supporting academic excellence and eager to contribute to a dynamic university environment? As the Administrative Support Coordinator II in the School of Public Health, you will play a crucial role in the general administrative operation of the school, acting as a lead to administrative staff and student workers. Your role will involve providing essential support to faculty and staff, both on-site and at off-site research centers and institutes.

Key Responsibilities:

  • Administrative Leadership: Oversee day-to-day operations and special projects, ensuring a comprehensive understanding of campus, college, and school policies. Act as the first point of contact for administrative policies, procedures, and processes.
  • Staff Training and Support: Provide training and leadership to other staff supporting processes such as class schedule entry, purchasing, and student-centered programs.
  • Budget Oversight: Manage instructional, non-instructional, operating, and San Diego State University Research Foundation budgets associated with the school.
  • Personnel Oversight: Process faculty and student appointments, compile reports related to faculty workload, and oversee the faculty retention, tenure, and promotion (RTP) process along with other personnel-related activities. Provide training to faculty and staff on university, college, and school procedures and policies.

Why Join Us?

  • Mission-Driven: Be part of a department committed to fostering academic excellence, public health research, and community engagement.
  • Growth Opportunities: We invest in your professional development and offer pathways for advancement.
  • Inclusive Environment: Join a diverse community that values collaboration and mutual respect.

If you're detail-oriented, proactive, and eager to contribute to a vibrant academic environment, we'd love to hear from you

Position Information

  • This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
  • Position is designated non-exempt under FLSA and is eligible for overtime compensation.
  • Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
  • This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The School of Public Health (SPH) is one of five schools in the College of Health and Human Services. The SPH offers an undergraduate degree in public health, several graduate programs leading to the Master of Public Health (MPH) degree, Master of Science degrees, and joint MPH/Master of Social Work and MPH/Master of Arts in Latin American studies, as well as Joint Doctoral programs with the University of California, San Diego (UCSD) leading to doctoral degrees in Epidemiology, Health Behavior, and Global Health. The school is also home to an independent Doctor of Public Health (DrPH) degree program. The SPH is also home to four research and public health practice institutes and centers, and three labs.

For more information regarding the School of Public Health, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

  • Experience coordinating administrative support functions for a group.
  • Experience with development, coordination and tracking of complex budgets and schedules.
  • Purchasing and travel processing experience.
  • Experience working in a large, complex organization such as a higher education, public agency, government, military or healthcare setting preferred.
  • Lead and/or supervisory experience preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,520 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,058 - $6,653 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 15, 2024. To receive full consideration, apply by November 14, 2024. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Angelee Long at Allong@sdsu.edu.

Advertised: Oct 31 2024 Pacific Daylight Time
Applications close:

  • Administrative Support Coordinator II

    6 days ago

    San Diego, California, United States California State University System Full time

    The School of Public Health at San Diego State University is a leading institution in public health education and research. Our undergraduate and graduate programs provide students with a comprehensive understanding of the field, preparing them for careers in healthcare, research, and policy-making.As an Administrative Support Coordinator II, you will play a...

  • Administrative Support Coordinator II Position

    7 days ago

    San Jose, California, United States San Jose State University Full time

    Job Title: Administrative Support Coordinator IISan Jose State University is seeking an Administrative Support Coordinator II to provide administrative support to the Lurie College of Education and the Child & Adolescent Development Department.Job Summary:Provide administrative support to the Lurie College of Education and the Child & Adolescent Development...

  • Doctoral Program Coordinator

    1 week ago

    San Diego, United States California State University Full time

    Doctoral Program Coordinator (Administrative Support Coordinator II) Job no: 542918 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position Summary Are you...

  • Administrative Support Specialist II Position in Academic Environment

    6 days ago

    San Diego, California, United States California State University Full time

    We are seeking an experienced Administrative Support Assistant II to join our dynamic team at San Diego State University.Job SummaryThis is a full-time, benefits-eligible position that requires excellent communication and interpersonal skills. As an Administrative Support Assistant II, you will play a crucial role in ensuring the smooth operation of our...

  • Assistant to the Dean

    1 week ago

    San Diego, United States California State University Full time

    Assistant to the Dean (Administrative Support Coordinator II)Job no: 543326 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)Position Summary:Are you a proactive and organized individual who thrives in a...

  • Athletics Development Coordinator

    1 week ago

    San Diego, United States California State University Full time

    Athletics Development Coordinator (Administrative Support Coordinator II)Job no: 543082 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)Position SummaryAre you passionate about athletics and eager to contribute to...

  • Administrative Support Assistant II

    2 weeks ago

    San Diego, United States California State University Full time

    Administrative Support Assistant II Job no: 542760 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary Are you passionate about supporting a dynamic academic environment? As an Administrative...

  • Administrative Support Assistant II

    1 week ago

    San Diego, United States California State University Full time

    Administrative Support Assistant IIJob no: 542760 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)Position SummaryAre you passionate about supporting a dynamic academic environment? As an Administrative Support...

  • School Coordinator and Assistant to the Director

    1 week ago

    San Diego, United States California State University Full time

    School Coordinator and Assistant to the Director (Administrative Support Coordinator II)Job no: 542865 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Theatre Arts, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Position...

  • Administrative Support Coordinator II: Operations and Administrative Assistant

    7 days ago

    San Jose, California, United States California State University System Full time

    **About the Role**As an Administrative Support Coordinator II at California State University, you will provide exceptional administrative support to our departments, ensuring seamless day-to-day operations. This role requires a highly organized individual with excellent communication skills, able to work independently and as part of a team.**Key...

  • Administrative Support Coordinator

    7 days ago

    San Diego, California, United States Intrepid Studios Full time

    Job Overview:At Intrepid Studios, we are seeking an experienced Administrative Support Coordinator to join our team. This is a unique opportunity to provide exceptional support to senior executives and contribute to the success of our organization.About the Role:This role will be responsible for providing administrative support to senior executives,...

  • Administrative Support Coordinator

    1 week ago

    San Luis Obispo, United States California Polytechnic State University Full time

    This position has significant autonomy and operates under the general direction of the Architectural Engineering Department Head and in close collaboration with the ASC II. This position is fully responsible for the course scheduling responsibilities Administrative, Support, Coordinator, Architectural, Technology

  • Administrative Support Coordinator II

    1 week ago

    San Diego, United States California State University System Full time

    The School of Public Health (SPH) is one of five schools in the College of Health and Human Services. The SPH offers an undergraduate degree in public health, several graduate programs leading to the Master of Public Health (MPH) degree, Master of Science degrees, and joint MPH/Master of Social Work and MPH/Master of Arts in Latin American studies, as well...

  • Administrative Support Coordinator

    5 days ago

    San Diego, California, United States Coastal Payroll Full time

    We are seeking an experienced Office Administrator to provide comprehensive support to our organization. This is a unique opportunity to join a leading provider of human capital management services as we continue to grow and expand our team.The ideal candidate will be adept at managing a wide range of administrative tasks, from office management...

  • Assistant to the Dean

    1 week ago

    San Diego, United States California State University System Full time

    The College of Sciences includes eight academic departments, two academic program areas, six joint doctoral programs, and many interdisciplinary research centers. In addition, the college provides support and oversight for the California State University Program in Education and Research in Biotechnology, the Coastal Waters Marine Institute, the Mount Laguna...

  • Administrative Support Coordinator I

    1 week ago

    San Diego, United States California State University Full time

    Administrative Support Coordinator IJob no: 540470 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)Position SummaryJoin Our Team as an Administrative Support Coordinator in the Department of Africana...

  • Administrative Coordinator

    1 month ago

    San Diego, United States Robert Half Full time

    Job DescriptionJob DescriptionPosition Overview: Robert Half is seeking a dedicated and organized Administrative Coordinator to support the Operations, Construction, and Design departments of our client, a reputable construction company. This role is essential to the success of our client’s growing team, handling diverse administrative responsibilities to...

  • Administrative Support Coordinator

    7 days ago

    San Diego, California, United States Sylvan Learning, Inc. Full time

    Sylvan Learning CenterWe are seeking an administrative assistant to join our team. This is a great opportunity for someone with a passion for education and customer service.About the RoleThis is a part-time or full-time position depending on need and qualifications. The successful candidate will be responsible for providing administrative support to our...

  • Department Coordinator

    1 week ago

    San Diego, United States California State University Full time

    Department Coordinator (Administrative Support Coordinator I)Job no: 542522 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Part Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Position SummaryJoin our team as...

  • Administrative Coordinator

    6 days ago

    San Diego, California, United States PGS Worldwide Full time

    Are you a detail-oriented and organized individual looking for a new challenge? PGS Worldwide has an exciting opportunity for an Administrative Coordinator to join our team in San Diego, CA.In this role, you will provide administrative support to project teams, coordinate meetings and events, and manage files and records. You will also prepare reports and...