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Executive Assistant I or Executive Assistant II

4 months ago

Cincinnati, United States Duke Energy Corporation Full time

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Depending upon the desired qualifications of the successful applicant, the hiring manager may elect to fill this position at a higher level within the job hierarchy.

Job Summary

This is a stand-alone position who provides support to executives. Exercises confidentiality, tact and diplomacy. Deep experience using Microsoft Office products - Word, PowerPoint, Outlook, TEAMS, SharePoint, Excel to prepare correspondence, reports, presentations, agendas, minutes, etc. Must be comfortable preparing and editing executive presentations for SMC/Board level. Must be able to proactively anticipate and manage work needs for executives and adapt to evolving priorities. May prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Completes work with a limited degree of supervision; serves in a non-exempt capacity.

Responsibilities

* Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc
* May prepare responses to routine correspondence and inquiries
* Receives, screens and directs incoming calls, visitors, mail and e-mail
* Maintains files, records, calendars and diaries
* Typically arranges business travel, coordinates meeting arrangements, and tracks expenses

Basic/Required Qualifications

Note: This posting is for one open position. Dependent on relative experience, the level to which a candidate is aligned is outlined below.

Executive Assistant I

* Bachelor's degree
* In addition to required degree, minimum two (2) years relevant work experience
* In lieu of required degree, high school diploma/GED and minimum four (4) years relevant work experience'

Executive Assistant II

* Bachelor's degree
* In addition to required degree, minimum six (6) years relevant work experience
* In lieu of required degree, high school diploma/GED and minimum ten (10) years relevant work experience

Desired Qualifications

* Ability to multi-task and adapt to constantly changing conditions, such as time pressures
* Experience initiating independent judgment in managing the daily schedules of the executive
* Ability to work effectively with senior management and other business leaders with professional maturity and the ability to function independently and work collaboratively
* Effective organizational skills enough to prioritize work and complete assignments accurately, either independently or as part of a team, while under the pressure of competing deadlines and with frequent interruptions
* Ability to positively and effectively interact and communicate, both verbally and in writing, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc.
* Exemplary organizational skills with demonstrated ability to respond quickly to changing priorities
* Self-motivated; takes initiative to maintain productivity with minimal oversight
* Thorough knowledge of the Duke Energy organization as well as its policies and procedures
* Extensive experience in providing senior-level executive administrative support with proven aptitude to manage numerous confidential documents and issues on behalf of an executive
* Experience effectively managing the internal/external time commitments of an executive to facilitate the most effective use of the executive's time
* Experience working with Microsoft office products, including Outlook, Excel, Word, Teams, SharePoint and PowerPoint

Working Conditions

* Onsite Mobility Classification - Work will be performed at a designated company facility.

#LI-AB1

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Travel Requirements

5-15%

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Posting Expiration Date

Friday, May 17, 2024

All job postings expire at 12:01 AM on the posting expiration date.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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