Executive Assistant

3 weeks ago

Greenwood Village, United States Hazen and Sawyer Full time
Join our Hazen team and make the world a better place providing exceptional client service in all things water® and superior technical solutions for our clients. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive.

Hazen has outstanding opportunities for motivated, talented people that enjoy teamwork and collaboration, client service, and solving our clients' most difficult challenges. You will be supported by multiple mentors on projects and local office leadership.

Hazen and Sawyer is seeking a self-motivated and energetic administrative professional to join our Greenwood Village office. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and be adaptable to changing priorities is essential to this position.

Responsibilities:

Executive Support
  • Support Management Team
  • Coordinate schedules to set meetings with others
  • Keep track of requirements for licensure and continuing education
  • Organize receipts and upload for Expense reports
  • Coordinate with vendors, schedules, purchasing, budget, office layout/colors
  • Maintain status and provide the service for contractual needs

HR/Recruiting Support
  • Assist with scheduling interviews
  • Assist with new hire onboarding and I-9 submissions
  • Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates
  • Ability to handle highly confidential information

Operations Support
  • Responsible for general office upkeep, cleaning, organization, mail, etc.
  • Plan, coordinate, and/or support activities and events
  • Coordinate venues, vendors, budget, invite list, research activities
  • Arrange catering for meetings and events
  • Support clients contact list maintenance
  • Coordinate travel arrangements for local staff or staff visiting local offices
  • Responsible for equipment and supplies inventory and management
  • Primary contact for building management, maintenance, safety, security
  • Coordinate posts for Hazen's internal media site (the Hub) including new hire announcements, marriages, newborns, professional accomplishments, office/regional activities, etc.

Document Control
  • Contract management (File and maintain project contracts)
  • Document formatting
  • Quality Assurance/Quality Control (QA/QC) and technical editing of documents
  • Assist in printing and binding documents

Reporting / Invoicing
  • Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting
  • Directed administrative support to the Project Managers and the Project Directors

Marketing and Business Planning
  • Support general marketing efforts: Coordinate meetings, directed research, pull together marketing materials
  • Support pursuit managers in updating the opportunity tracking tool

Proposal Coordination
  • Work with engineers, scientists, and other technical staff to produce compliant and compelling stories
  • Support copywriting and copyediting
  • Assist with the creation and maintenance of project descriptions
  • Assist with preparing resumes

Qualifications/Skills Required:
  • Minimum 5 years' experience
  • Excellent written and verbal communication skills, with ability to interact with a variety of staff, clients, and vendors.
  • Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects.
  • Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
  • Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint, SharePoint.
  • Proficiency with Adobe, Bluebeam, and Procore software is desirable, but not required.
  • Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.

Educational Requirements:

Associate's degree required. Advanced degree is preferred.

Benefits: 401k employer contribution, performance bonus, comprehensive medical, dental and vision insurance, employee assistance and wellness programs

  • Executive Assistant

    1 month ago

    Greenwood Village, United States Access Data Consulting Corporation Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesAssist executives...

  • Executive Assistant

    4 weeks ago

    Greenwood Village, United States Access Data Consulting Corporation Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesAssist executives...

  • Executive Assistant

    2 months ago

    Greenwood Village, United States Hazen & Sawyer Full time

    Executive Support. Support Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Organize receipts and upload for Expense reports. Coordinate with vendors, schedules, pur Executive Assistant, Operations Manager, Project Manager, Executive, Support, Assistant, Construction,...

  • Executive Assistant

    1 month ago

    Greenwood Village, United States Lakeshore Talent Full time

    Job DescriptionJob DescriptionLakeshore Talent is partnering with a Healthcare Data Tech company located in Greenwood Village, Colorado in their search for an Executive Assistant. This is a hybrid contract to hire opportunity, paying $30-$35 an hour.Overview: The Executive Assistant will provide comprehensive support to the CEO and President. This role...

  • Executive Assistant

    3 weeks ago

    Greenwood Village, United States Lakeshore Talent Full time

    Job DescriptionJob DescriptionLakeshore Talent is partnering with a Healthcare Data Tech company located in Greenwood Village, Colorado in their search for an Executive Assistant. This is a hybrid contract to hire opportunity, paying $30-$35 an hour.Overview: The Executive Assistant will provide comprehensive support to the CEO and President. This role...

  • Executive Assistant

    3 weeks ago

    Greenwood Village, United States Century Group Full time

    Century Group is excited to partner with a growing financial services client in the Denver metro area. We are seeking an Executive Assistant to join their growing team. The team is fast-paced and is know for their work-hard play-hard mindset.Qualified candidates with 3+ years of administrative experience are encouraged to apply. Local candidates only, as...

  • Executive Assistant

    6 days ago

    Greenwood Village, United States Century Group Full time

    Century Group is excited to partner with a growing financial services client in the Denver metro area. We are seeking an Executive Assistant to join their growing team. The team is fast-paced and is know for their work-hard play-hard mindset.Qualified candidates with 3+ years of administrative experience are encouraged to apply. Local candidates only, as...

  • Executive Administrative Assistant

    4 weeks ago

    Greenwood Village, United States US Oncology, Inc. Full time

    Overview Rocky Mountain Cancer Centers, Colorado's largest and most comprehensive provider of cancer care has an exciting opportunity for an experienced Executive Assistant to support our Executive Director and leadership team. We realize that it sounds cliché but it is true - taking care of cancer patients is a calling. It's much more than a job. Each of...

  • Executive Administrative Assistant

    3 weeks ago

    Greenwood Village, United States US Oncology, Inc. Full time

    Overview Rocky Mountain Cancer Centers, Colorado's largest and most comprehensive provider of cancer care has an exciting opportunity for an experienced Executive Assistant to support our Executive Director and leadership team. We realize that it sounds cliché but it is true - taking care of cancer patients is a calling. It's much more than a job. Each of...

  • Executive Administrative Assistant

    4 weeks ago

    Greenwood Village, United States Compri Consulting Full time

    Supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination.Coordinates the preparation of regular and special management, committee, corporate, and board reports for the group.Oversees the...

  • Executive Administrative Assistant

    4 weeks ago

    Greenwood Village, Colorado, United States Compri Consulting Full time

    Supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination.Coordinates the preparation of regular and special management, committee, corporate, and board reports for the group.Oversees the...

  • Executive Administrative Assistant

    1 month ago

    Greenwood Village, United States Compri Consulting Full time

    Financial Experience.-Supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination. -Coordinates the preparation of regular and special management, committee, corporate, and board reports for...

  • Executive Administrative Assistant

    1 month ago

    Greenwood Village, United States Compri Consulting Full time

    Financial Experience.-Supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination. -Coordinates the preparation of regular and special management, committee, corporate, and board reports for...

  • Executive Assistant to the Chief Customer Officer

    2 months ago

    Greenwood Village, United States Shane Co Full time

    Executive Preparation and Communication:Work closely with relevant internal personnel to keep executives well informed of upcoming commitments, deadlines and responsibilities, preparing information in advance if relevant, interacting with internal or Executive Assistant, Officer, Executive, Chief, Assistant, Customer, Retail, Business Services

  • Executive Assistant

    4 weeks ago

    Greenwood Village, United States Equitable Advisors Full time

    The ideal candidate will provide top-level assistance for financial advisors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the advisors behalf. Lastly, this individual should be able to draft documents and help the advisor with any necessary meeting preparations. ResponsibilitiesCalendar managementAid...

  • Executive Assistant

    4 weeks ago

    Greenwood Village, United States Equitable Advisors Full time

    The ideal candidate will provide top-level assistance for financial advisors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the advisors behalf. Lastly, this individual should be able to draft documents and help the advisor with any necessary meeting preparations. ResponsibilitiesCalendar managementAid...

  • Executive Assistant

    2 months ago

    Greenwood, United States State of South Carolina Full time

    Job Responsibilities The Executive Assistant for University Advancement is responsible for providing specialized assistance with administrative and Foundation-related responsibilities. The position reports directly to the Vice President for University Advancement. Strong knowledge of non-profit laws, governance principles and practices are a must....

  • Executive Admin: II

    1 month ago

    Greenwood Village, United States AVA Consulting Full time

    *6 month contract with possibility of CTH *Full-time onsite Skills Needed: -Proficency with MS office -Outlook and Outlook Management - Experience with JIRA, ScaleAgile, and Azure DevOps At ***, our Executive Assistant II supports the management of a banking group through administrative support in areas such as budgetary planning and...

  • Executive Admin: II

    3 weeks ago

    Greenwood Village, United States AVA Consulting Full time

    *6 month contract with possibility of CTH *Full-time onsite Skills Needed: -Proficency with MS office -Outlook and Outlook Management - Experience with JIRA, ScaleAgile, and Azure DevOps At ***, our Executive Assistant II supports the management of a banking group through administrative support in areas such as budgetary planning and...

  • Executive Business Partner- CFO, CLO, CTrO

    4 days ago

    Greenwood Village, Colorado, United States Pax8 Full time

    Pax8 is the leading cloud-based technology marketplace, simplifying the cloud journey for our partners by integrating technology, business intelligence and proactive service to deliver an unparalleled experience. Serving thousands of partners through the indirect sales channel, our mission is to be the world's favorite place to buy cloud products. We are a...