Executive Admin: II

3 weeks ago

Greenwood Village, United States AVA Consulting Full time
*6 month contract with possibility of CTH
*Full-time onsite

Skills Needed:
-Proficency with MS office
-Outlook and Outlook Management
- Experience with JIRA, ScaleAgile, and Azure DevOps

At ***, our Executive Assistant II supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination. Coordinates the preparation of regular and special management, committee, corporate, and board reports for the group. Oversees the development and maintenance of documents that may include policies, procedures, and internal management tools for the group. Provides secretarial and administrative assistance to the group executive and other senior managers in the banking group.

Essential Duties and Responsibilities:

" Performs administrative support duties including word processing, preparation of spreadsheets and presentations, and assisting in the preparation of regular and board reports.
" Coordinates the budget preparation process. Develops and inputs information into budget planning systems. Tracks budget versus actual for the group. Researches and prepares explanations of any variances from plan. Oversees the development and maintenance of a variety of documents, including policies, procedures and internal management tools, as well as written presentations and communications.
" Coordinates and maintains information received by and distributed from the group. Disseminates information to other banking groups, divisions, departments, and others as appropriate.
" Actively participates in group activities, assuming responsibility for projects, reports, or answering questions where appropriate and when managers are unavailable
" Coordinates group reporting requirements with other banking groups, divisions, and departments as necessary. Prepares regular and special reports for management and the board as required.
" Coordinates administrative routines and follow through unique to the work of the group.
" Maintains calendars, coordinates travel, and coordinates internal and external meetings.
" Composes correspondence for others and self; requests information from bank staff as necessary.
" Provides support to a direct report of an MEC member.
" Participates in special projects and performs other duties as assigned.

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