Administrative Specialist 2

1 week ago

Salem, United States State of Oregon Full time

Initial Posting Date:

10/23/2024

Application Deadline:

01/22/2025

Agency:

Oregon State Department of Police

Salary Range:

$3,945 - $5,479

Position Type:

Employee

Position Title:

Administrative Specialist 2 - Computerized Criminal History Unit (CCH) - Set Asides

Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 2 - Computerized Criminal History Unit (CCH), Set Asides position.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 11/06/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 01/22/2025, or until filled, with application review dates occurring approximately every two weeks beginning 11/06/2024. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-168093.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

You will process set asides, motions, and other court orders through positive fingerprint identification so that the criminal history information in the CCH files is updated with accurate information for easy retrieval by criminal justice agencies and other agencies that are authorized to access CCH.

You will be required to work as an independent, self-motivated worker. In this position, you will be required to have general knowledge of the CJIS Division operations and specific knowledge of the set aside process.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police, click here.

Minimum Qualifications/Eligibility Requirements:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills:

* Experience working with Courts, Prosecutors, and Defense Attorney's


* Experience reviewing and interpreting court judgements and orders


* Ability to work independently and establish task priorities for own work


* Effective written and verbal communication


* Experience conducting research and applying results to work product



This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

* Interview



How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Veterans Employment in State Government

Pay Equity Information & Resources

What You Need to Know to Get the Job

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