Office Assistant

2 weeks ago

Pensacola, United States Catalyst HRE Full time
Company Description

Catalyst is a national, full-service healthcare real estate investment firm. Our platform of integrated real estate deliverables is specifically designed for the ever-evolving landscape of healthcare. Our team seeks to positively impact healthcare with strategic investment in development, acquisition, and strategy services. For more information, please visit catalysthre.com.

Job Description

Skills, Knowledge and Personal Characteristics
  • Good communication and organizational skills
  • Ability to troubleshoot with ability to make required repairs
  • Attention to detail
  • Customer service experience
  • Ability to work under pressure
  • Self- motivated and self-directed
  • Ability to assert oneself
  • Organized and efficient in time management skills
  • Ability to work with staff in solving problems and ability to take direction and function as part of a team

Responsibilities/Duties
  • Manages incoming and outgoing mail, packages, and invoicing for all (USPS, UPS, FedEx)
  • Maintains office cleanliness, orders and manages office supplies inventory
  • Performs clerical duties including typing, filing, and completion of simple forms.
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Serves as the receptionist for the office, greeting visitors and applicants.
  • Answers phones, directs calls to appropriate individuals, and prepares messages.
  • Copies, sorts, and files records related to office activities, business transactions, and other matters.
  • Prepares letters, memos, forms, presentations and reports according to written or verbal instructions.
  • Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
  • Maintains filing systems either manually or electronically.
  • Manages calendars and schedules appointments.
  • Makes bank deposits as instructed by Finance and Accounting.
  • Assists in daily office administrative work across all departments in Catalyst
  • Other duties as assigned

Qualifications
  • Required High School diploma or equivalent
  • 1-2 years of Clerical experience preferred
  • Proficient with MS Office, QuickBooks, and Computer Operation
  • Knowledge of Accounting Principles and General Office Practices

Additional Information

All your information will be kept confidential according to EEO guidelines.

The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.

It is very important that the successful candidate fit into the Catalyst HRE culture. The company's values focus on results, creativity, honesty/candor, and strong teamwork. There is a great passion for the work we do.

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