Office Assistant

1 month ago

Pensacola, United States Catalyst HRE Full time
Company Description

Catalyst is a national, full-service healthcare real estate investment firm. Our platform of integrated real estate deliverables is specifically designed for the ever-evolving landscape of healthcare. Our team seeks to positively impact healthcare with strategic investment in development, acquisition, and strategy services. For more information, please visit catalysthre.com.

Job Description

Skills, Knowledge and Personal Characteristics
  • Good communication and organizational skills
  • Ability to troubleshoot with ability to make required repairs
  • Attention to detail
  • Customer service experience
  • Ability to work under pressure
  • Self- motivated and self-directed
  • Ability to assert oneself
  • Organized and efficient in time management skills
  • Ability to work with staff in solving problems and ability to take direction and function as part of a team
Responsibilities/Duties
  • Manages incoming and outgoing mail, packages, and invoicing for all (USPS, UPS, FedEx)
  • Maintains office cleanliness, orders and manages office supplies inventory
  • Performs clerical duties including typing, filing, and completion of simple forms.
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Serves as the receptionist for the office, greeting visitors and applicants.
  • Answers phones, directs calls to appropriate individuals, and prepares messages.
  • Copies, sorts, and files records related to office activities, business transactions, and other matters.
  • Prepares letters, memos, forms, presentations and reports according to written or verbal instructions.
  • Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
  • Maintains filing systems either manually or electronically.
  • Manages calendars and schedules appointments.
  • Makes bank deposits as instructed by Finance and Accounting.
  • Assists in daily office administrative work across all departments in Catalyst
  • Other duties as assigned
Qualifications
  • Required High School diploma or equivalent
  • 1-2 years of Clerical experience preferred
  • Proficient with MS Office, QuickBooks, and Computer Operation
  • Knowledge of Accounting Principles and General Office Practices


Additional Information

All your information will be kept confidential according to EEO guidelines.

The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.

It is very important that the successful candidate fit into the Catalyst HRE culture. The company's values focus on results, creativity, honesty/candor, and strong teamwork. There is a great passion for the work we do.

  • Office Administrator

    4 days ago

    Pensacola, United States Office Pride of Pensacola Full time

    **Benefits**: - 401(k) - 401(k) matching - Dental insurance - Health insurance - Paid time off - Vision insurance **Job Brief** We are looking for a reliable Office Administrator to undertake administrative tasks and ensure our staff has adequate support to work efficiently. The Office Administrator ensures the smooth running of our company's offices and...

  • Office Administrator

    4 days ago

    Pensacola, United States Office Pride of Pensacola Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insuranceJob BriefWe are looking for a reliable Office Administrator to undertake administrative tasks and ensure our staff has adequate support to work efficiently.As an Office Administrator, you will handle payroll and assist team members with...

  • Office Administrator

    1 day ago

    Pensacola, United States Office Pride of Pensacola Full time

    Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job Brief We are looking for a reliable Office Administrator to undertake administrative tasks and ensure our staff has adequate support to work efficiently. As an Office Administrator, you will handle payroll and assist team members with various tasks. The...

  • Office Assistant

    3 weeks ago

    Pensacola, United States Pensacola Christian College Full time

    Dedicated to Excellence, Committed to ServiceOffice AssistantA Clerical Support Office Staff typist is responsible for office correspondence. The typist prepares word-processing correspondence such as letters, memos, postcards, and other projects for the ministry as needed. Clerical Staff also provides relief desk coverage and assistance to other departments...

  • Office Assistant

    1 week ago

    Pensacola, United States Pensacola Christian College Full time

    Dedicated to Excellence, Committed to ServiceOffice AssistantA Clerical Support Office Staff typist is responsible for office correspondence. The typist prepares word-processing correspondence such as letters, memos, postcards, and other projects for the ministry as needed. Clerical Staff also provides relief desk coverage and assistance to other departments...

  • Office Assistant

    1 month ago

    Pensacola, United States Catalyst HRE Full time

    Company DescriptionCatalyst is a national, full-service healthcare real estate investment firm. Our platform of integrated real estate deliverables is specifically designed for the ever-evolving landscape of healthcare. Our team seeks to positively impact healthcare with strategic investment in development, acquisition, and strategy services. For more...

  • Office Assistant

    1 week ago

    Pensacola, United States Catalyst HRE Full time

    Company DescriptionCatalyst is a national, full-service healthcare real estate investment firm. Our platform of integrated real estate deliverables is specifically designed for the ever-evolving landscape of healthcare. Our team seeks to positively impact healthcare with strategic investment in development, acquisition, and strategy services. For more...

  • Administrative Office Assistant 1

    2 weeks ago

    Pensacola, United States Crown Health Care Laundry Services Full time

    Administrative Office Assistant 1POSITION SUMMARYThe primary purpose of this position is to provide exceptional support to production, sales department, and other office functions by effectively providing information, running reports, answering questions, answering the phones and any other administrative or clerical duties. As this is a front line internal...

  • Administrative Office Assistant 1

    5 days ago

    Pensacola, United States Crown Health Care Laundry Services Full time

    Job DescriptionAdministrative Office Assistant 1POSITION SUMMARYThe primary purpose of this position is to provide exceptional support to production, sales department, and other office functions by effectively providing information, running reports, answering questions, answering the phones and any other administrative or clerical duties. As this is a front...

  • Administrative Office Assistant 1

    2 weeks ago

    Pensacola, United States Crown Health Care Laundry Services Full time

    Job DescriptionAdministrative Office Assistant 1POSITION SUMMARYThe primary purpose of this position is to provide exceptional support to production, sales department, and other office functions by effectively providing information, running reports, answering questions, answering the phones and any other administrative or clerical duties. As this is a front...

  • Office Manager

    3 weeks ago

    Pensacola, United States StrikeLines Full time

    Job DescriptionJob DescriptionAbout Us:At StrikeLines, we're a small yet tenacious crew, dedicated to producing high-end seafloor maps for the fishing industry and operating a fleet of cutting-edge sonar survey boats offshore. Based at a lively marina, our workspace is casual, friendly, and brimming with passion for what we do.The Role:We're seeking...

  • Office Manager

    1 week ago

    Pensacola, United States StrikeLines Full time

    Job DescriptionJob DescriptionAbout Us:At StrikeLines, we're a small yet tenacious crew, dedicated to producing high-end seafloor maps for the fishing industry and operating a fleet of cutting-edge sonar survey boats offshore. Based at a lively marina, our workspace is casual, friendly, and brimming with passion for what we do.The Role:We're seeking...

  • Fill-in Commercial Cleaner

    2 months ago

    Pensacola, United States Office Pride Full time

    Benefits: Financial wellness courses 401(k) 401(k) matching Company car Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Office Pride Commercial Cleaning Company is actively recruiting for the position of Fill-In Commercial Cleaner. Duties are to clean job sites that are not being covered and to assist other...

  • Fill-in Commercial Cleaner

    7 days ago

    Pensacola, United States Office Pride Full time

    Benefits: Financial wellness courses 401(k) 401(k) matching Company car Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Office Pride Commercial Cleaning Company is actively recruiting for the position of Fill-In Commercial Cleaner. Duties are to clean job sites that are not being covered and to assist other...

  • Fill-in Commercial Cleaner

    1 week ago

    Pensacola, United States Office Pride Full time

    Benefits: Financial wellness courses 401(k) 401(k) matching Company car Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Office Pride Commercial Cleaning Company is actively recruiting for the position of Fill-In Commercial Cleaner. Duties are to clean job sites that are not being covered and to assist other...

  • FT Outside Custodian/Porter

    3 days ago

    Pensacola, United States Office Pride Full time

    Full Time Parks and Rec. Field Custodian Office Pride has been serving commercial businesses for over 26 years. Our custom cleaning solutions, quality assurance program, professional people and responsive service levels have set us apart in the market and contributed to our growth. Commercial cleaners play a key role in our growth and customer retention by...

  • Office Operations Assistant

    2 months ago

    Pensacola, United States Ascension Full time

    Details Department:  Neurology Clinic Schedule:  Full Time, Monday - Friday - Day shift - 8 am - 4:30 p.m. Hospital:  Ascension Sacred Heart Pensacola Location:  Pensacola, FL Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term...

  • Office Operations Assistant

    2 months ago

    Pensacola, United States Ascension Full time

    Details Department: Neurodiagnostic Lab Schedule:  Full time, Day shift, M-F (7:30 am-4:00pm) Hospital:  Ascension Sacred Heart Pensacola Location:  Pensacola, FL Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee...

  • Office Operations Assistant

    1 week ago

    Pensacola, United States Ascension Full time

    Details Department: Neurodiagnostic Lab Schedule:  Full time, Day shift, M-F (7:30 am-4:00pm) Hospital:  Ascension Sacred Heart Pensacola Location:  Pensacola, FL Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee...

  • Office Operations Assistant

    2 months ago

    Pensacola, United States Ascension Full time

    Details   Department: Rheumatology Schedule: Monday-Thursday 8-4:00pm & Friday's 8-12pm Hospital: Ascension Sacred Heart Medical Group Location: Pensacola, FL Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee...