Office Assistant

Found in: Resume Library US A2 - 3 weeks ago

Pensacola Florida, United States Catalyst HRE Full time
Job Description

Skills, Knowledge and Personal Characteristics

Good communication and organizational skills

Ability to troubleshoot with ability to make required repairs

Attention to detail

Customer service experience

Ability to work under pressure

Self- motivated and self-directed

Ability to assert oneself

Organized and efficient in time management skills

Ability to work with staff in solving problems and ability to take direction and function as part of a team

Responsibilities/Duties

Manages incoming and outgoing mail, packages, and invoicing for all (USPS, UPS, FedEx)

Maintains office cleanliness, orders and manages office supplies inventory

Performs clerical duties including typing, filing, and completion of simple forms.

Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

Serves as the receptionist for the office, greeting visitors and applicants.

Answers phones, directs calls to appropriate individuals, and prepares messages.

Copies, sorts, and files records related to office activities, business transactions, and other matters.

Prepares letters, memos, forms, presentations and reports according to written or verbal instructions.

Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.

Maintains filing systems either manually or electronically.

Manages calendars and schedules appointments.

Makes bank deposits as instructed by Finance and Accounting.

Assists in daily office administrative work across all departments in Catalyst

Other duties as assigned

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