Administrative Assistant

1 month ago

Detroit, United States Wayne RESA Full time

Oakland International Academy Middle School is looking for an excellent Administrative Assistant

Job description

Position: Administrative Assistant

Employed By: EMAN

Reports to: School Principal

Schedule: Calendar Year: 12 Months

Job Summary:

The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system.

Essential Duties and Responsibilities an Administrative Assistant

* Answer telephone and addresses caller questions and concerns.
* Transfers calls to proper individual and/or department as needed.
* Mails student report cards, school brochures, and other necessary forms.
* Welcomes visitors to the school and provides directions around the building as needed.
* Types up and contributes to school bulletin or newsletter.
* Assists in designing and drawing up promotional and informational materials for parents.
* Provides students with tardy slips.
* Maintains records of student absences.
* Accepts and processes school lunch payments.
* Sorts and distributes mail delivered to school office.
* Contacts parents in the event of student illness or behavioral issues.
* Maintains student records and files.
* Uses computer database or filing system to update records as necessary.
* Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc…).
* Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment.
* Manages and updates school calendar.
* Provides administrative support to principal or other upper level administrator as needed.
* Takes dictation and transcribes documents.
* Attends office meetings and takes minutes.
* Distributes paychecks to school staff.
* Performs related duties as required and requested by supervisor.

Required Knowledge, Skills and Abilities

* Demonstrates strong interpersonal skills.
* Maintains professional and friendly demeanor.
* Possesses excellent organizational skills.
* Is capable of managing time efficiently.
* Demonstrate ability to multi-task effectively.
* Works well with a variety of students, administrators, and parents.
* Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
* Possesses basic computer skills and knowledge of word processing programs.
* Demonstrates ability to think creatively.
* Demonstrates strong writing and editing abilities.
* Possesses excellent telephone etiquette.
* Communicates clearly and effectively.
* Is capable of handling confidential student records in a responsible fashion.
* Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Qualifications

* Must work will with the public
* Must have experience with Microsoft Word and Excel
* Satisfactory completion of oral and written interview
* Criminal records clearance

Job Types: Full-time, Contract

Salary: Up to $30,000.00 per year

Benefits:

* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Health insurance
* Paid time off

Schedule:

* Monday to Friday

Experience:

* Customer service/AA: 1 year (Required)

Language:

* Arabic (Required)

Work Location: In person

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