Underground Administrative Specialist
1 week ago
General:
* Handle substantive administrative projects as they arise.
* Research as requested, compiles, and summarizes information for reports or presentations.
* Submit and reconciliate expenses reports in Concur.
* Calculate KPI's jobs and submit for approval.
* Follow-up and assist on the reimbursements.
* Track AR Invoicing, dailies are completed and emailed out by the end of the following working day for the shifts before by the Foreman/Supervisors, dailies have been signed and approved by the client (monthly).
* Administration of the fuel cards process and system.
* Updating the One Drive- employee's folder (weekly).
* Help Foreman/Supervisor to organized and clean their folders, employee training files and any other request on Excel, shortcuts or Adobe.
* Organize and maintain the One Drive - UG Folder.
* Create and update Hard Work Cycles.
* Schedule, organize, follow-up and cancel meetings in Outlook.
* Take accurate minutes of meetings.
* Blasting License, and Underground monthly Drug screenings follow-up.
* Make sure all 3rd Party Charges and Equipment Rentals are included in the billing. Update the Equipment Rentals report to be charged to the invoice.
* Follow-up with HR any payroll discrepancy.
* Create SOP's.
* Maintain contact lists.
* Organize travel arrangements.
* Resolve administrative problems.
* Grant access to new users and clients, adding new jobs and drills in the Client Portal, & BF.
* New account requests, change requests, existing account access request users in IT.
* Handle sensitive information in a confidential manner.
Skills and Experience
* College degree preferred.
* Proven admin or assistant experience
* Knowledge of office management systems and procedures
* Excellent time management skills and ability to multitask and prioritize work.
* Reporting skills.
* Analysis.
* Attention to detail.
* Multitask.
* Teamwork.
* Flexibility.
* Efficient planning, organizing, and data processing to contribute to an efficient UG division. Strong office administration and support skills.
* Provides timely quality reports.
* Respected by management and fellow co-workers. A positive attitude leading to high quality work exceeding expectations.
* Proficiency in Microsoft 365 (Words, Excel, Power point, Outlook, Teams, To Do List).
* Effective written, oral, and interpersonal skills.
* Always work collaboratively.
* Co-ordinate, implement, and ensure administrative procedures and practices, including records management, are adhered to and deadlines are met.
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