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Accounts Payable Specialist

3 months ago

Seattle, United States Seattle Indian Health Board Full time

Job Details

Job Location: International District - Seattle, WA

Position Type: Full-Time

Salary Range: $21.63 - $24.04 Hourly

Job Shift: Day

Description

Position Title: Accounts Payable Specialist

FTE: 1.0

Status: Non-Exempt

Division/Department: Finance

Location: Seattle Indian Health Board, Leschi

Reports to: Controller

SIHB Core Competencies

Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common measures for performance that are applied to every role in the organization.

* Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do.
* Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives.
* Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values and Theory of Change.
* Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision making.
* Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best.

Position Summary: The Accounts Payable Specialist performs tasks and activities in the accounts payable function. The Accounts Payable Specialist provides financial, administrative and clerical support by ensuring payments are completed and controls expenses by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Organizational Structure/Reporting Relationships: This position reports directly to the Controller and is part of the Finance team. This position has no direct reports.

Organizational Responsibilities

* Hold Indigenous values and practices with respect and integrity
* Hold yourself accountable to the highest standard by being resourceful, innovative, creative and solutions-oriented
* Actively participate in organizational activities with the understanding that success is achieved through teamwork.
* Recognize that communication is central to the organization's success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others' best intentions in mind.
* At SIHB, we refer to our customers as Relatives. Our Relatives come first and deserve the best. Serve the needs of our Relatives first by delivering the highest quality, professional, responsive and innovative care.

Job Responsibilities

* Processes remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
* Reviews all invoices for appropriate documentation and approval prior to payment.
* Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
* Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
* Handles all vendor correspondence via phone or email
* Prepares inventory and non-inventory purchase order requisitions.
* Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
* Investigates and resolves problems associated with processing of invoices and purchase orders.
* Prepares batch check runs, wire transfers, and ACH transactions.
* Assists with monthly status reports, and monthly closings.
* Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
* Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
* Files, maintains, and distributes accounting documents, records and reports.
* Prioritizes invoices according to cash discount potential and payment terms.
* Processes check requests.
* Audits and processes credit card bills.
* Matches invoices to checks, obtain all signatures for checks and distributes checks accordingly
* Performs 1099 maintenance.
* Responds to all vendor inquiries.
* Reconciles vendor statements, research and correct discrepancies.
* Assists in month end closing.
* Sorts and distribute incoming mail
* Assists with other projects as needed
* Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
* Other job-related duties as assigned

Qualifications

Background Qualifications

Required:

* High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred.
* 1-3 years of accounts payable experience.
* Knowledge of general accounting principles, regulatory standards and compliance requirements.
* Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
* High degree of accuracy, attention to detail and confidentiality.
* Strong data entry skills; general math skills.
* analytical, problem solving and decision making skills.
* Effective verbal, listening and written communication skills.
* Effective organizational, stress and time management skills.
* Demonstrates a sense of urgency and ability to meet deadlines.
* Ability to work independently or as a team member.

Work Environment: Office hours are Monday-Friday 8am-5pm. Duties may involve long hours performing sedentary work at computer terminal.