Accounts Payable Specialist

2 months ago

Seattle, United States Olson Kundig Full time
Job DescriptionJob Description

Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design. 

Currently, we are seeking a Accounts Payable Specialist to join our dedicated accounting team.

Position Summary

The Accounts Payable Specialist is responsible for administering assigned accounts payable functions ensuring accuracy, efficiency, and compliance with company policies and procedures.  To succeed in this role, you should be meticulous in their attention to detail, strong organizational skills, adaptability, technical and financial acumen, and effective communication skills.  This role will collaborate with internal teams to deliver exceptional results within specified deadlines.

Primary Responsibilities:

AP: Vendor Payments  
  • Manage weekly reporting for vendor and consultant payments.
  • Process weekly check run
  • Monitor and resolve any issues with accounts payable on a daily basis.   
  • Work with PMs/Accounting Team to communicate effectively with vendors in order to ensure proper payment of outstanding AP.   
  • Review AP Voucher/AP Disbursements/J.E./Employee Expense/Misc. Expense/Print & Reproduction entries for posting on a daily basis.   
  • Create/update recurring entries on a daily basis.   
  • Provide weekly outstanding AP reporting to the Accounting Manager.  
AP: Invoice and Expense Reimbursement Processing:
  • Process timely and accurate entry of invoices, credit card receipts, and other project-related charges.
  • Process employee expense reports verifying proper receipt documentation.
  • Execute the monthly entry and reconciliation of all company credit card charges and bills, as well as the bi-monthly processing of employee reimbursements; Monitor and resolve any issues with travel/credit cards.   
  • Manage internal job code billing related to travel and credit cards. 
  • Keep track of travel logs and communicate with third-party travel and credit card vendors as necessary. 
  • Participate in the documentation and QC of the travel/credit card/employee reimbursable process.  
  • Train users to operate the travel/credit card process effectively based on accounting standards.   
AP: Vendor, Banking and Financial Data Management:  
  • Maintain accurate vendor information for 1099 processing.
  • Analyze and resolve vendor invoice discrepancies and strive to keep the Vendor Aging reconciled.
  • Provide daily/monthly reports that include Daily Cash Reports, Foreign/Petty Cash Reconciliation, and Bank Reconciliation.   
  • Monitor and resolve any issues with the banking process on a daily basis.   
  • Execute the daily deposit and posting of checks/wire payments through cash receipts.   
  • Work with the accounting team to execute the monthly bank reconciliation.   
  • Participate in the documentation and QC of the banking process.   
  • Train users to operate the banking process effectively based on accounting standards.   
AP: Financial Compliance and Reporting:
  • Adhere to GAAP standards in financial application.
  • Contribute to month-end close with accurate and timely journal entries for financial record integrity.
  • Monitor and resolve any issues with month-end and year-end closing.   
  • Support Financial Reporting by providing documentation as requested.   
  • Participate in the documentation and QC of the AP month-end and year-end status reports and closing process.  
  • Prepare monthly accounting reports for Partner dashboards including cash receipts by period, expenses by period/category, as well as any other accounting reports requested.    
Education/Skills/Experience:
  • Bachelor's in Accounting or closely related field or similar role with equivalent work experience 
  • Minimum 2-5 years of experience working as a Accounts Payable Clerk or similar role
  • Intermediate to advanced knowledge of accounting and ERP software
  • Intermediate to advanced knowledge of MS Word, Outlook, and Excel
  • Basic proficiency in accounting principles and practices, with basic proficiency in accounts payable processes and procedures
  • Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams and external stakeholders
  • AEC industry experience, preferred 

What can you expect from us?

  • A creative work environment and colleagues who are collaborative, creative, and challenging
  • Opportunity to grow professionally with excellent projects
  • Check our culture page to learn about life at Olson Kundig

In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.

As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $65,000 and $75,000 annually.  Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.

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