Executive Secretaries and Administrative Assistants

4 weeks ago

Central Islip, United States Nexus Staff Full time


Job Title: Administrative Assistants
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% On Site
Location: 320 Carleton Ave, Central Islip, NY 11722
Job Duration: 15 Months
Closing: 02/26/2024.

Minimum Education:
  • High school diploma or equivalent.

Work Experience:
  • Experience with Microsoft Office software (Excel, Word, PowerPoint, and Outlook).
  • General office experience.

Job Duties:
  • Provide administrative support to the Division of Vaccine Excellence, primarily assisting staff conducting compliance site visits at registered Vaccines for Children providers.
  • Answer phones and direct callers as appropriate.
  • Maintain electronic calendars.
  • Schedule meetings, conference calls, and webinars.
  • Make travel arrangements.
  • Type, photocopy, and scan documents.
  • Format and edit reports and documents.
  • Manage incoming mail.
  • Maintain electronic and hard copy files.
  • Log data into tracking systems.

Preferred Skills:
  • Experience working in a healthcare or public health setting.
  • Familiarity with compliance procedures related to vaccines.
  • Ability to work independently, handle multiple assignments, and prioritize workload.
  • Knowledge of medical terminology.

Misc. Information:
  • Hours: Full-time, 37.5 hours per week, regular business hours.
  • Start time between 8:00 AM and 9:00 AM, end time between 4:00 PM and 5:00 PM.
  • Location: Division of Vaccine Excellence-Metropolitan Area Region Office-Islip.
  • Parking at the location is free.
  • Interviews will be conducted in-person or online based on the availability.
  • Training will be provided to the selected candidate.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

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