Executive Assistant

2 weeks ago

Islip, United States Executive Alliance Full time

Our client is a 40+ year old, well-known, national leader in the high school, college and professional sports industry. They are currently seeking an experienced executive assistant to assist the president and C-level executives.


Perks & Benefits:

  • Competitive base salary $80k - $100k
  • Annual performance bonus and raise
  • Medical/Dental/Vision/Life Ins./disability/PTO
  • 401k w/company match
  • Executives are great to work with. They’re patient, down-to-earth and treat everyone with the utmost respect
  • Genuine work/life balance; this role does NOT require a 24/7 personal assistant. The majority of the duties will be conducted during standard business hours.


The Role:

  • Maintaining calendar and daily schedule for the executive team with complex schedules.
  • Enusuring executive teams’ days are run super-efficient by planning and scheduling meetings, conferences, etc.
  • Managing all arrangements for domestic and international travel
  • Manage, maintain, and expand databases and e-documents.
  • Monitor, screen, and prioritize all correspondence
  • Create and track expense reports
  • Prepare all communication, such as memos, emails, reports, meeting notes, etc.
  • Manage contract submittals


Requirements:

  • 7+ years of experience as an Executive Assistant, supporting senior executives
  • Excellent verbal, written, and listening skills
  • Must be extremely organized and truly care about being detailed
  • The ability to be discreet and professional
  • You're someone who thrives working in a fast-paced, sometimes hectic environment
  • Must be deadline-driven and have top time management skills
  • Top skills in MS Word, Excel, Outlook, and social media

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