Administrative Assistant

1 month ago

Raleigh, United States North Carolina State University Full time

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Student success is at the core of the Division of Academic and Student Affairs, as outlined in our mission and strategic plan. The units within the Student Success portfolio are specifically designed to support all students by providing individual support as well as fostering community and a sense of belonging across various groups and throughout the campus. We define student success as follows: "We achieve student success when members of our Pack graduate as well-educated, career-ready, world-ready, and socially responsible individuals who maintain a long-standing attachment to the university. Successful students have a clear sense of purpose and the confidence to tackle the grand challenges of society on local, national, and global scales. Through our courses, curricula, programs, and services, these students embark on a challenging journey that fosters personal identity, appreciation of intersectionality, and a commitment to lifelong learning and exploration."

Essential Job Duties

The LGBTQ Pride Center Administrative Assistant reports directly to the Pride Center Director. The Administrative Assistant position provides support for the administrative and logistical needs of the Pride Center.

Duties include:

* Assisting with the planning. coordination, and budget management of program activities and events
* Assisting with the scheduling, supervision, and payroll approval of student workers
* Processing vouchers/vendor payments and purchase card (P-Card) transactions
* Weekly tracking of Center expenses
* Managing multiple fund accounts and assisting with other office projects as assigned and as they relate to the work of the Center.
* Monitor, track, and report Center expenses and revenues
* Reconcile P-Card expenditure and assist staff with the monthly P-Card process
* Process travel authorizations/reimbursement for approval/payment

Other Responsibilities

* Assist Center Director with annual budget forecasting
* Support and assist Pride Center staff in coordinating a variety of student programs and activities
* Managing office technology including maintaining an equipment update and rotation schedule
* Managing, maintaining, and requesting Center access for Pride Center staff, graduate assistants/interns and student leaders;
* Greeting visitors and handling the administration of necessary items such as processing mail, maintaining office supply inventory and coordinating and scheduling meeting rooms;

Qualifications

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Other Required Qualifications

* Strong computer skills: MS Office Word, MS Office Excel, Internet and Google suite
* Have familiarity and work experience utilizing PeopleSoft Financials (or similar software) to process vouchers/vendor payments, handle P-Card processing and MarketPlace orders
* Ability to multi-task work projects
* Attention to detail and the ability to prioritize work to meet deadlines
* Must have excellent communication skills (oral and written)

Preferred Qualifications

N/A

Required License or Certification

N/A

Valid NC Driver's License required No Commercial Driver's License Required? No

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