Administrative Assistant

2 weeks ago

Raleigh, United States Catholic Diocese of Raleigh Full time
Position Summary:

The Diocese of Raleigh is seeking an Administrative Assistant in the Raleigh, NC area. The individual in this role will provide comprehensive administrative support to the Chief Development Officer (CDO) and the staff of The Foundation of the Diocese of Raleigh. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. This role requires a proactive approach to prioritizing, planning, and scheduling activities, as well as strong communication and collaboration skills.

Key Responsibilities:

Administrative Support:
  • Provide direct administrative support to the Chief Development Officer and Foundation team.
  • Utilize knowledge of the mission, policies, and operations to prioritize tasks and activities.
  • Compose a variety of routine correspondence and manage all acknowledgement letters.
  • Efficiently handle phone calls, general emails, and visitors, ensuring a welcoming and professional environment.
  • Calendar appointments throughout the Diocese for the CDO and the Foundation team.

Financial Administration:
  • Collaborate with the Diocese Finance team to process basic Accounts Payable and Accounts Receivable functions using PaperSave.
  • Code check deposits for Diocese of Raleigh (DOR) processing, including preparation of required supporting paperwork for submission to DataOps for recording in RENXT.
  • Provide financial transaction reports related to The Foundation Endowments.

Data Management:
  • Ensure that all constituent data updates are accurately submitted to Data operations team.
  • Maintain accurate records and databases related to donor information and financial transactions.

Collaboration & Event Support:
  • Work closely with other staff members of The Diocese of Raleigh and The Foundation on various projects, including event planning, campaign development, and donor relations.
  • Assist in the coordination and execution of special events and initiatives.

Communications and Marketing
  • Use of Canva to assist in graphics used for multiple purposes.
  • Assist with storytelling and newsletter content.
  • Work with Data operations to create lists for events and communications.
  • Assist with social media.

Minimum Qualifications:
  • Associate's degree or higher in Business Administration or a related field is preferred.
  • Minimum of 3 years of administrative experience, preferably in a non-profit or religious organization.
  • Strong organizational skills with the ability to manage multiple tasks and priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and Teams.
  • Familiarity with donor management software is a plus.
  • Experience with basic accounting functions and financial reporting.
  • Ability to work independently as well as collaboratively within a team environment.
  • Commitment to the mission and values of The Diocese of Raleigh and The Foundation.
  • Employment is contingent upon applicant satisfactorily passing criminal background and reference checks.
  • Must complete diocese-sponsored Safe Environment Training.
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