Administrative Associate V

Job Title

Administrative Associate V

Agency

Tarleton State University

Department

Agriculture Education & Communication

Proposed Minimum Salary

$19.23 hourly

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Become an essential part of the College of Agriculture and Natural Resources as an Administrative Associate V, where you'll drive efficient operations, provide strategic support, and uphold the highest standards of confidentiality.

The Administrative Associate V plays a key role in providing advanced-level secretarial and administrative support for the Department of Agricultural Education and Communication within the College of Agriculture and Natural Resources. This position is responsible for coordinating daily office activities and administrative tasks, ensuring smooth workflow and effective communication. The role also involves managing and resolving complex, sensitive, and confidential issues while offering expertise in organizational planning and problem-solving.

This is a full-time, in-person position located on Tarleton's main campus in Stephenville, Texas. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate; Some evenings and weekends may be required pending scheduled activities.

Requires the ability to work remotely at the University's discretion.

Responsibilities:

40% Coordination of Personnel Services

* Facilitates hiring process for faculty including adjuncts, support staff, and student workers for the department across multiple campuses (Stephenville, Waco, Fort Worth)


* Trains and supervises student workers by managing work assignments and schedules


* Assists with preparing tenure and promotion and post-tenure packets for yearly review


* Ensures the accuracy of payroll actions for departmental adjuncts, graduate assistants, and student workers



40% Administrative Support

* Directly supports the department head, faculty, and students in the Department of Agricultural Education and Communication


* Maintains and coordinates semester reports and small class justification records/request


* Assists as necessary with class preparation such as making copies, proctoring exams, and ordering supplies


* Complete and submit forms for departmental exams and various documents to the Registrar's Office, Academic Affairs, and various other stakeholders


* Assists the department head and program coordinator(s) with advising, registering, and record-keeping for Agricultural Education and Communication students


* Assign departmental faculty as Instructor of Record in Banner each semester


* Assists with class schedules and room assignments each semester for departmental faculty across all campus locations


* Maintains classroom constraints matrix and reports all equipment and classroom issues to the dean's office.


* Ensures departmental faculty members enter grades each semester and may assist with data entry


* Supports the dean's office with logistical support for departmental seminars and working luncheons


* Assist department head and faculty with travel arrangements and reimbursements.



15% Coordination of Office Activities

* Serves as the departmental receptionist


* Responsible for departmental inventory records and surplus transfers


* Responsible for purchasing departmental office supplies


* Coordinates desk copies and supplemental material for departmental faculty use at all campus locations


* Maintains MOUs/contracts and any specialized training or repairs associated with MOUs/contracts


* Facilitates the disposal of confidential departmental files including student/faculty records


* Complies with all State, System, and University regulations



5% Performs other duties as assigned.

Minimum Experience:

* High school diploma or equivalent combination of education and experience


* Five years of general clerical or office experience



Knowledge, Skills, and Abilities:

* Knowledge of word processing, spreadsheet, and database applications


* Effective verbal and written communication skills


* Strong interpersonal and organizational skills


* Ability to multitask and work cooperatively with others


* Ability to work with sensitive information and maintain confidentiality


* Ability to work remotely if/when requested by the University



Salary:

Commensurate with experience

The target base hourly compensation is $19.23 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

* Family Education Benefit (Tuition Scholarship) - scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit
* Masters Educational Assistance - is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details
* Doctoral Educational Assistance - Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details

Employee Health, Wellness, and Financial Planning

* Fully covered employee health insurance
* Reimbursement of Insurance Premium Deductions The State of Texas contributes to eligible employees' insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.


* Dental insurance
* Vision insurance
* Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area

* Paid sick leave
* Holiday pay
* Vacation
* Longevity pay
* Paid Birthday Leave - Tarleton State University awards all leave-eligible employees paid time off for their birthday

Other

* Complimentary tickets to all Athletic and Performing Fine Arts events
* Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus Join Texan Nation on the bleachers or in the auditorium.


* Employee Wellness Release Time
* Staff Gym Membership Discount with Campus Recreation
* and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

* Completed online application
* Cover Letter / Letter of Interest addressing qualifications
* Curriculum Vitae or Resume
* At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.