Administrative Assistant

2 months ago

Austin, United States Synagro Full time

Provide secretarial and administrative support of a moderately complex and confidential nature.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

  1. Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person
  2. Perform general administrative and clerical duties
  3. Review, process and track vendor invoices for payment
  4. Assist with identifying and resolving vendor invoice discrepancies
  5. Enter material load information utilized in client billing and state and federal compliance reporting
  6. Track all financial items that impact the project including expenses, revenue, capital repairs and some inventory
  7. Schedule and organize meetings, conference calls, business travel, conferences and team activities
  8. Distribute and/or send mail/packages
  9. Assist and communicate with various departments, with the ability to prioritize tasks assigned simultaneously by multiple departments
  10. Submit business expenses and payroll as needed
  11. Track operations information
  12. Order, organize, and maintain office supplies and equipment
  13. Serve as a brand advocate and ambassador in every interaction with clients and the public

KNOWLEDGE/SKILLS/ABILITIES

1. Handle confidential and non-routine information, explain policies and know how to appropriately use discretion

2. Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.

3. Demonstrated strong interpersonal, problem solving and relationship building skills

4. Ability to prioritize and multi-task while applying attention to detail

5. Process and Systems oriented

6. Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks

7. Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office

8. Ability to perform basic math

EDUCATION/EXPERIENCES

1. Minimum High School Diploma or equivalent (GED) required

2. Minimum 5 years Administrative Assistant experience preferred

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

1. Talking, Hearing, Seeing, Standing, Sitting, and Walking

2. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

3. The worker may be subjected to atmospheric conditions

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

AA/EOE/M/F/D/V

We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

  • Administrative Assistant

    2 days ago

    Austin, United States Tarvos Talent Full time

    Tarvos Talent is seeking a dedicated Administrative Assistant for a dynamic, mission-driven organization located in North Austin. The Administrative Assistant will work with thoughtful leadership who foster open communication and a positive work environment. This role offers a lucrative PTO and benefits plan and a great work-life balance. If you are a...

  • Administrative Assistant

    2 weeks ago

    Austin, United States Tarvos Talent Full time

    Tarvos Talent is seeking a dedicated Administrative Assistant for a dynamic, mission-driven organization located in North Austin. The Administrative Assistant will work with thoughtful leadership who foster open communication and a positive work environment. This role offers a lucrative PTO and benefits plan and a great work-life balance. If you are a...

  • Administrative Assistant

    3 weeks ago

    Austin, United States Farmer Enterprises Full time

    Are you looking to be a part of something bigger than yourself and effect change on a local, national, and global scale? Our fast-paced Immigration Law Firm in Austin is looking to hire a detail-oriented, efficient, and goal-minded Administrative Assistant to help accomplish that goal! You’ll be responsible for clerical and administrative support between...

  • Administrative Assistant

    4 days ago

    Austin, Texas, United States Disability Rights Texas Full time

    Job SummaryWe are seeking an Administrative Assistant to join our team at Disability Rights Texas in Austin, Texas. This is a full-time position that requires excellent administrative skills, attention to detail, and the ability to work effectively with others.The successful candidate will provide high-level administrative support to our Operations Manager...

  • Administrative Assistant

    1 month ago

    Austin, United States Net Commesh Full time

    Job Title: Administrative Assistant Department: Office Location: Austin, TX Job Type: Full-time Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of [Company Name]. The successful candidate will manage administrative tasks, assist with office coordination, and provide support to various...

  • Administrative Assistant

    1 month ago

    Austin, United States REVOLT MOTORS LLC Full time

    Job Posting: Administrative Assistant with Microsoft 365 Expertise Position: Administrative Assistant Location: Austin, Texas Type: Part -Time About Us: We’re a fast-paced team actively searching for an organized and proactive Administrative Assistant with solid skills in Microsoft 365, especially Microsoft Teams. If you’re great at keeping schedules on...

  • Administrative Assistant

    1 month ago

    Austin, United States Diocese of Austrin Catholic Schools Full time

    Description Ministerial Character The principal is the visible foundation of the school which the Bishop has entrusted to the principal. The principal makes Christ's mission present and enduring in the school. In order to fulfill this mission, the principal employs suitable, chosen collaborators. The principal shares with them Christ's mission and entrusts...

  • Administrative Assistant

    2 months ago

    austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    2 months ago

    Austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    2 months ago

    austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    4 days ago

    Austin, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for an Administrative Assistant in Austin, Texas. The primary function of the role is to provide administrative support to the President, Executive Assistant, and General Counsel, as well as assist with scheduling, travel arrangements, and document management. This role is within the...

  • Administration Assistant

    3 weeks ago

    Austin, United States Insight Global Full time

    Job DescriptionJob DescriptionMission/ Position Description SummaryThe mission of the Administrative Associate will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role, the candidate will ensure that all administrative duties are processed efficiently and in accordance with company...

  • Administrative Assistant

    4 weeks ago

    Austin, United States Lake Travis Independent School District (TX) Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled    Attachment(s): * Admin Asst. Maintenance.pdf

  • Administrative Assistant

    3 weeks ago

    Austin, United States Farmer Enterprises Full time

    Description Are you looking to be a part of something bigger than yourself and effect change on a local, national, and global scale? Our fast-paced Immigration Law Firm in Austin is looking to hire a detail-oriented, efficient, and goal-minded Administrative Assistant to help accomplish that goal! You'll be responsible for clerical and administrative support...

  • Administrative Assistant

    1 month ago

    Austin, United States Ameriprise Financial, Inc. Full time

    May also include, researching printer problems, and/or communicating with our technology specialist on issues that may arise. Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties Administrative Assistant, Administrative, Assistant, Advisor, Financial

  • Administrative Assistant

    4 weeks ago

    Austin, United States Education Service Center Region 13 (TX) Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled District:   Lake Travis Independent School District   Attachment(s): * Admin Asst. Maintenance.pdf

  • Administrative Assistant

    3 weeks ago

    Austin, United States Ameriprise Financial, Inc. Full time

    May also include, researching printer problems, and/or communicating with our technology specialist on issues that may arise. Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties Administrative Assistant, Administrative, Assistant, Advisor, Financial Learn More

  • Administrative Assistant

    4 weeks ago

    Austin, United States FranPartners Full time

    About Waterloo TurfWaterloo Turf is an innovative, growing company based in Austin, Texas, specializing in high-quality artificial turf solutions. Through our franchise model, we are dedicated to helping customers "Get Your Saturdays Back" by enabling them to enjoy their outdoor spaces recreationally instead of spending time and money on lawn upkeep.Our...

  • Administrative Assistant

    3 weeks ago

    Austin, United States FranPartners Full time

    About Waterloo TurfWaterloo Turf is an innovative, growing company based in Austin, Texas, specializing in high-quality artificial turf solutions. Through our franchise model, we are dedicated to helping customers "Get Your Saturdays Back" by enabling them to enjoy their outdoor spaces recreationally instead of spending time and money on lawn upkeep.Our...

  • Administrative Assistant

    1 month ago

    Austin, United States Five Star Quality Care, Inc. Full time

    Key Responsibilities The Opportunity We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report...