Administrative Coordinator

6 days ago

Tuscaloosa, United States DCH Full time

Overview

Performs and coordinates a variety of clerical support services for the efficient operation of the department. Performs and provides secretarial and operational support services such as maintaining files, preparing correspondence, coordinating meetings and events and preparing reports.

Responsibilities

Provides secretarial support to include:

* Accepts and screens telephone calls; routes calls appropriately.
* Types memos/letters.
* Assists with the preparation of various monthly, quarterly and annual reports.
* Records in-services and obtains education reports as needed for Nursing Managers.
* Supervises daily collection/dispersion of mail for Nurse Leaders and Nursing Units.
* Assists with the establishment of due dates and tracking deadlines for projects, reports, etc..
* Compiles and produces various reports and graphs including budget reports, PI reports, etc.



Schedules and supports meetings:

* Organizes and prepares packets for department meetings.
* Schedules meetings using Outlook.
* Coordinates meetings by booking meeting rooms, preparation of agenda, preparation of packets; preparation of meeting notices to be sent to attendees, coordination of catering services; coordination of availability and set-up of special equipment, recording of minutes, development and maintenance of filing system.
* Assists with the organization, planning, set-up and execution of special events throughout the year.



Coordinates calendars and appointments

* Maintains appointments daily
* Coordinates interviews
* Coordinates travel arrangements; reconciliation of travel expense reports



Types, edits or revises and publishes documents such Policies and Procedures, Job Descriptions, Employee Rosters, Manuals, Minutes, etc. Orders office supplies, keeps a current inventory and oversees the maintenance of office equipment such as the copy/fax machine. Assist with payroll edits, scheduling, and use of other DCH systems

DCH Standards:

* Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
* Performs compliance requirements as outlined in the Employee Handbook
* Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
* Requires use of electronic mail, time and attendance software, learning management software and intranet.
* Must adhere to all DCH Health System policies and procedures.
* Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
* Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees
* Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
* All other duties as assigned.

Qualifications

High School diploma or equivalent. At least one year of general secretarial experience preferred. Office Applications Certificate preferred. Typing 30 wpm minimum. Working knowledge of computers and various types of software including spreadsheets, word processing, and databases. Microsoft Office Word, Outlook and Excel basic skills required. Must be organized and able to establish priorities. Must be able to communicate effectively (both orally and in writing) with patients, physicians, co-workers and administrators; ability to meet the public with tact, courtesy and efficiency. Must have well defined personal skills. Knowledge of medical terminology preferred. Must be able to read, write legibly, speak and comprehend English.

WORK CONTEXT

* Must be able to work independently
* Must be able to prioritize and organize work to reach established goals
* Communicate with different personalities and engage in face to face discussion
* Dealing with unpleasant or verbally aggressive personalities
* Must be able to deal with conflict
* Must be able to communicate clearly and accurately
* Must be able to receive delegation
* Must be able to work in groups
* Must be able to perform structured and unstructured work
* Must be meet time pressure and time lines
* Must be able to perform in exact and accurate manner
* Must be able to use electronic mail, telephone and texting
* Must be able to use computers, job-related software and internet applications
* Must be able to use office equipment proficiently

PHYSICAL FACTORS

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

* Must be able to tolerate prolonged periods of standing and sitting
* Must be able to reach reasonable distances in any direction
* Must be able to stand, walk, kneel, bend, sit, stoop and lift
* Must be able to run in an emergency
* Must be able to move fingers in a coordinated manner and must be able to feel and perceive temperature, texture, shape and size with fingertips
* Must be able to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns
* Must be able to perform the duties with or without reasonable accommodation
* Hearing and vision must be normal or corrected to within normal range
* Able to perform duties with or without reasonable accommodations
* Physical presence onsite is essential

  • Administrative Coordinator

    2 weeks ago

    Tuscaloosa, United States DCH Health System Full time

    Overview The Administrative Coordinator shall be responsible for the day to day operation of the Pharmacy office and shall work with the Director of Pharmacy and managers on a daily basis to accomplish the mission of the organization and the Pharmacy. The role performs a variety of support services for the efficient operations of the Pharmacy Department....

  • Administrative Assistant II Coordinator

    1 week ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    **Job Summary:**The University of Alabama seeks an experienced Administrative Assistant II to provide administrative support for the operations of the unit. This role involves performing moderately complex and well-documented administrative tasks, acting as an office liaison/receptionist, receiving and routing phone calls, emails, and/or guests, maintaining...

  • Administrative Assistant

    1 week ago

    Tuscaloosa, United States DCH Full time

    Overview To serve as assistant and confidential secretary to the divisional Vice President. Responsibilities Performs a full range of secretarial and administrative office support work of considerable difficulty requiring the application of technical/administrative knowledge and the exercise of initiative, independent judgment and decision making,...

  • Medical Department Coordinator

    3 weeks ago

    Tuscaloosa, Alabama, United States Peco Foods Full time

    Job SummaryWe are seeking a highly skilled Medical Department Coordinator to join our team at Peco Foods. The successful candidate will be responsible for providing medical care to employees, coordinating compliance with workplace health policies and procedures, and performing various administrative tasks.Key ResponsibilitiesProvide medical care to employees...

  • Senior Office Coordinator

    6 days ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Job Summary: The University of Alabama is seeking a highly skilled Administrative Assistant II to provide administrative support for the operations of a unit. As an integral part of our team, you will perform moderately complex and well-documented administrative tasks, act as an office liaison/receptionist, receive and route phone calls, emails, and guests,...

  • Administrative Assistant II

    6 months ago

    Tuscaloosa, United States University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4) Department/Organization:  214101 - Dean's Office - Engineering Normal Work Schedule:  Monday - Friday 8:00am to 4:45pm Job Summary:  The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented...

  • HR Administrator

    5 months ago

    Tuscaloosa, United States Nucor Corporation Full time

    Job Details Division: Nucor Steel Tuscaloosa, Inc. Location: Tuscaloosa, AL, United States Other Available Locations: N/A Basic Job Functions: The HR Administrator is responsible for providing excellent customer service to support our teammate's HR support needs. This position must maintain confidentiality and integrity of HR and payroll data. Other...

  • Business Operations Coordinator

    6 days ago

    Tuscaloosa, Alabama, United States Premier Service Company, Inc. Full time

    Premier Service Company, Inc.We are seeking a highly skilled and organized Business Operations Coordinator to join our team. As an Administrative Assistant at Premier Service Company, Inc., you will play a pivotal role in maintaining exemplary customer service standards by warmly greeting all employees and guests upon their arrival to the office.About the...

  • Admissions Coordinator

    7 days ago

    Tuscaloosa, Alabama, United States InsideHigherEd Full time

    About the RoleAs an Admissions Associate I, you will provide administrative support for the admissions process under close supervision. Your primary responsibilities will include processing and reviewing applications, transcripts, and test scores, as well as preparing admissions reports.Key ResponsibilitiesProvide exceptional customer service to prospective...

  • Loan Processing Coordinator

    2 weeks ago

    Tuscaloosa, United States The University of Alabama Full time

    Loan Processing Coordinator - 525370 Job no: 525370 Work type: Regular Full-time (Benefits eligible) Location: Tuscaloosa Categories: Administrative / Professional Pay Grade/Pay Range: Minimum: $44,200 - Midpoint: $55,300 (Salaried E6) Department/Organization: 200641 - Financial Aid Normal Work Schedule: Monday - Friday 8:00am to 4:45pm Job Summary: The Loan...

  • Loan Processing Coordinator

    2 weeks ago

    Tuscaloosa, United States University of Alabama Full time

    Loan Processing Coordinator - 525370 Tuscaloosa, Alabama, United States Academic Affairs Administrative / Professional Regular Full-time (Benefits eligible) Closing at: Nov 29 2024 at 22:55 CST Add to favorites ...

  • Executive Assistant

    5 days ago

    Tuscaloosa, Alabama, United States DCH Full time

    OverviewThe Administrative Coordinator will play a vital role in ensuring the efficient operation of the department. This position requires strong organizational and communication skills to provide high-quality secretarial support services.

  • Executive Support Specialist

    6 days ago

    Tuscaloosa, Alabama, United States PrideStaff Full time

    About the RoleWe are seeking an organized and detail-oriented Executive Support Specialist to join our team at a local auto dealership in Northport, AL.Key Responsibilities:Providing administrative support for day-to-day operations, including accounts payable and accounts receivable managementCoordinating with insurance companies and ensuring compliance with...

  • Supervisor Medical Reception

    2 weeks ago

    Tuscaloosa, United States University of Alabama Full time

    Supervisor Medical Reception - UMC Northport - 525326Alabama, United States CCHS Administrative / Professional Health Care / Social Services Retail/Sales/Customer Service Regular Full-time (Benefits eligible) Closing at: Nov 25 2024 at 22:55 CST Add to favorites Favorited View favoritesPay Grade/Pay Range: Minimum: $43,888 - Midpoint: $50,300...

  • Patient Care Technician

    4 weeks ago

    Tuscaloosa, United States Noland Health Services Full time

    Summary of Duties Provides activities of daily living and other specified patient care procedures for the adult and geriatric patient. Essential Job Functions * Provides for patient's activities of daily living with either total or partial assistance as directed by patient condition: * Bath or shower * Oral and/or denture care * Perineal care * Turning...

  • Technical Specialist/Lab

    5 months ago

    Tuscaloosa, United States DCH Health System Full time

    Overview The Technical Specialist is accountable for overall daily operation of the section including the instrumentation, training of staff, daily quality control, procedure manuals, introduction of new methods and employee assignments. ResponsibilitiesOversees personnel in the performance of all tests and procedures in accordance with the applicable...

  • Superintendent

    3 months ago

    Tuscaloosa, United States The Judge Group Full time

    SuperintendentLocation: Vance, AL (Onsite)Position Type: Perm/Direct*Please send qualified resumes to CWright01 judge.comJob DescriptionNature of Work:The Shift Manager at Lear Tuscaloosa oversees the production department during their assigned shift. Responsibilities include coordinating all activities related to planning, directing, and overseeing the...

  • Substitute Nurse-RN

    3 months ago

    Tuscaloosa, United States Alabama Department of Education Full time

    School and Central Office NurseQUALIFICATIONS Valid Alabama license to practice as a registered nurse. Any other certificate required by state law. Valid CPR Card. Valid Alabama driver's license Other qualifications the Board might find acceptable. FLSA STATUS Exempt SUPERVISOR Assistant Superintendent of Operations Principal (School Nurse) Health...

  • RN - Patient Accommodations

    1 month ago

    Tuscaloosa, United States DCH Full time

    Overview The Communication Center RN is responsible for coordinating patient admissions and transfers from physician offices and other outside facilities to DCH RMC and NMC. This role is responsible for assuring that patients have appropriate orders and patient status upon admission. The Communication Center RN participates in planning and assignment of...

  • Nurse Practitioner

    3 weeks ago

    Tuscaloosa, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $83,500 - Midpoint: $112,700 (Salaried E13) Department/Organization: 208181 - Psychiatry Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; limited nights and weekends. Job Summary: The Nurse Practitioner provides clinical services and assists physicians within their specific scope of expertise. Makes independent...