Executive Assistant to the President

2 weeks ago

Frisco, United States City of Frisco (TX) Full time

Under general direction of the EDC President, the EDC Senior Assistant provides complex and confidential administrative support to the President and staff, including scheduling of calendars, tracking, and following up on projects, reviewing mail, and organizing, coordinating, and preparing for public and staff meetings, drafting correspondence, and resolving complex complaints and issues. Incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

 

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.Essential Job Functions:

* Assists the EDC President with screening emails, calendar appointments, scheduling and meeting setup and organization, project tracking, correspondence, travel arrangements, and office errands.
* Serves as backup support to Administration team; to include opening and closing procedures of office, answering phones, greeting visitors and preparations for office meetings, as needed.
* Provides unparalleled customer service to the public and clients, making sure each is handled appropriately establishing a rapport and excellent first impression.
* Completes preparation for meetings with EDC President including creating and/or compiling PowerPoint presentations, agendas, information packets and marketing materials.
* Supports development of proposed annual budget, assists in preparing and reviewing and reviewing financial reports, maintains expense reports, prepares requisitions and purchase orders and other items specifically delegated by President.
* Assists the Secretary to the FEDC Board of Directors in preparing, posting and distributions of meeting agendas, packets, narratives, materials and minutes for board meetings and other meetings as required.
* Assists the Secretary to the FEDC Board of Directors with the logistics and preparing of materials for onboarding and training of current and new FEDC Board of Directors.
* Inputs, maintains data in CRM and completes reporting out of such system for the EDC President, as requested.
* Assists the Hospitality Suites Coordinator, as needed per direction from EDC President.   
* Assists in policy and procedure development, as well as defining standards of EDC services.
* Conducts research activities and projects as assigned.
* Communicates with City officials and other City department heads as requested by President.
* Coordinates work activities with other City departments.
* Maintains, reviews, and prepares updates of office files, records and databases, and office policy and procedure manual.
* Routine access to highly sensitive competitive information that must be held in confidence and in some cases is subject to legally binding nondisclosure agreements.
* Responds to Public Information Requests with appropriate City departments, as needed. 
* Develops and maintains positive working relationships with vendors, customers, other agencies, and EDC staff.

 

Other Important Duties:

* Represents department as assigned by supervisor.
* Serves as a Notary Public.
* Maintains confidential records for EDC President. 
* Provides backup support for other staff as needed.
* Travels to attend meetings, conferences, and training.
* Regular and consistent attendance for the assigned work hours is essential.
* May be required to work some early morning hours, extended evening hours and weekends.
* Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:

* Business administration and advanced secretarial practices and procedures.
* Knowledge of Public relations and customer service practices and procedures.
* Professional customer service and public relations practices and procedures.
* Proficient use of computers and related equipment, hardware, and software.
* Research, analysis, interpretation, and report development of complex administrative issues including legal, financial and survey data.
* Knowledge of City and department management policies and procedures.
* Effective oral and written communications.
* Appropriate handling, preparing, editing, and developing responses to politically sensitive or confidential correspondence.
* Organize, prioritize, track, and manage multiple projects, assignments, and duties.
* Attention to details and avoid mistakes.
* Complete assignments with limited direction and supervision.
* Work well within a team and with group problem solving situations, use reason even when dealing with emotional topics.  
* Exhibit sound, accurate judgment and explains reasoning for decisions; include appropriate people in decision making process.
* Knowledge of Open Meeting Act and Open Records Act.
* Knowledge of Records Retention Act.
* Knowledge of 4A Economic Development Sales Tax Legislation.

 

Education, Experience, and Certifications:

* Associates Degree in Business Administration, Political Science, Public Administration, or related field, and five (5) years advanced secretarial, public relations, political science, or area of assignment experience, two (2) years of which is in a supervisory role, or equivalent combination of education and experience.
* Preference given to graduates of Basic Economic Development Course and Sales Tax Course.
* May be required to have specialized certification depending on area of assignment.
* Must pass a pre-employment drug screening and/or post-offer physical exam.
* Must possess State of Texas Driver's License.

Environmental Factors and Conditions:

* Work is performed in an office setting.
* May be subject to repetitive motion such as typing, data entry and vision to monitor.
* May be exposed to hostile or angry clients.
* May be expected to work in a fast-paced environment with ambiguous information to keep projects, appointments, or other assignments on time or moving forward toward successful completion.
* May be subject to extended periods of mental concentration, research, and analysis.
* May be subject to bending, reaching, kneeling and lifting such as retrieving or replacing files and records, and setting up for meetings and special events.  

 

Physical Demands:

* This work typically requires the following physical activities to be performed.  A complete description of the activities below is available upon request from Human Resources. 

 

  • Executive Assistant to the President

    2 weeks ago

    Frisco, United States City of Frisco Texas Full time

    Under general direction of the EDC President, the EDC Senior Assistant provides complex and confidential administrative support to the President and staff, including scheduling of calendars, tracking, and following up on projects, reviewing mail, and Executive Assistant, President, Executive, Customer Service, Assistant, Political Science, Business Services

  • Executive Assistant

    2 weeks ago

    Frisco, United States Equinix, Inc. Full time

    Who are we? Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...

  • Executive Assistant

    2 weeks ago

    Frisco, United States VetJobs Full time

    Job DescriptionATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...

  • Facilities - Mailroom Assistant

    3 weeks ago

    Frisco, Texas, United States teamworkonline Full time

    The Mailroom Assistant is responsible for ensuring that all incoming, outgoing, and interoffice mail is distributed correctly. The Mailroom Assistant will interface with employees and executives, so the utmost professionalism is key. The Mailroom Assistant reports to the Director of Player Development & the Mailroom Supervisor. Job Duties: Sorting and...

  • Assistant Fitness Manager

    3 weeks ago

    Frisco, United States Texas Family Fitness Full time

    Job DescriptionJob DescriptionBenefits:401(k)Bonus based on performanceHealth insuranceOpportunity for advancementPaid time offTraining & developmentVision insurance The Assistant Fitness Manager (AFM) ensures Personal Trainers (PTs) provide a friendly, educational, and pleasant experience for all personal training clientele. AFMs are accountable for...

  • Assistant Branch Manager

    6 days ago

    Frisco, United States Hilltop Holdings Full time

    Job Description Benefit highlights: 11 Paid Holidays, 15+ days of PTO, 401k Matching, Health Benefits, and more! Under general direction of the Branch Manager, assists in managing operations of a full service retail bank branch; positively influences the branch by expanding and developing personal and small business banking relationships. Responsible for...

  • Business Development Manager

    3 weeks ago

    Frisco, United States R3 Wound Care & Hyperbarics Full time

    Job DescriptionJob DescriptionAbout R3R3 Wound Care & Hyperbarics (R3) is a non-hospital-based wound care medical practice with a network of easy access patient-centric clinics located across the Dallas Fort Worth (DFW) metroplex, Houston, and San Antonio. R3 offers wound care and hyperbaric oxygen treatments to promote the healing of chronic wounds to help...

  • Director of Quality Management

    2 weeks ago

    Frisco, United States United Surgical Partners Full time

    Baylor Scott & White Medical Center Frisco is searching to hire a Director of Quality Management - $10,000 sign-on bonus. The Department Director is responsible for all quality departmental functions in support of the hospital mission, vision, and facility goals. Identifies the cost-effective systems needed to support the business of the department taking...

  • Business Loan Assistant

    7 days ago

    Frisco, United States CrossFirst Bankshares, Inc. Full time

    Overview The Business Loan Assistant provides administrative support and extraordinary service to the Banking team and interacts daily with a diverse group of external callers and visitors as well as with internal clients at all levels of the organization. Responsibilities * Provide administrative and client relationship support for the Banking team. *...

  • Framing Department Manager

    7 days ago

    Frisco, United States Michaels Stores, Inc. Full time

    Assist Store Manager in leading and managing adherence to Standard Operating Procedures (SOPs) and Company programs to ensure compliance to applicable laws and requirements; ensure execution of Company policies and standards; hold team accountable f Department Manager, Store Manager, Manager, Retail

  • Retail Sales Associate

    3 weeks ago

    Frisco, United States Living Spaces Full time

    Position Summary ​The primary responsibility of a Retail Sales Associate is to execute the Living Spaces Guest Engagement Model and create a positive experience for our guests that keeps them coming back. Proper execution of these 2 areas will enable the product specialist to exceed targeted SPH (Sales Per Hour) and drive company KPIs all while maintaining...

  • Marketing Manager

    2 weeks ago

    Frisco, United States Omni Hotels Full time

    LocationTHE MODERN HOME OF AMERICAN GOLF Located 30 miles north of downtown Dallas, Omni PGA Frisco Resort is the largest resort currently in development in the country. Opening spring 2023, the resort will feature 500 guest rooms and suites, 10 four-bedroom ranch houses, three pools, including an adults-only rooftop infinity pool, a destination spa, Lounge...

  • Software QA Associate II

    2 weeks ago

    Frisco, United States Electronic Transaction Consultants Full time

    Job Description Under general direction, debugs complex software products through the use of systematic tests to develop, apply and maintain quality standards for company products.Essential Duties and Responsibilities: This position includes the following duties. Other duties may be assigned to meet business needs. Develops, publishes and implements test...

  • Software QA Associate II

    3 days ago

    Frisco, United States Electronic Transaction Consultants Full time

    Job Description Under general direction, debugs complex software products through the use of systematic tests to develop, apply and maintain quality standards for company products.Essential Duties and Responsibilities: This position includes the following duties. Other duties may be assigned to meet business needs. Develops, publishes and implements test...

  • Software QA Associate II

    4 weeks ago

    Frisco, United States Electronic Transaction Consultants Full time

    Job DescriptionJob DescriptionUnder general direction, debugs complex software products through the use of systematic tests to develop, apply and maintain quality standards for company products.Essential Duties and Responsibilities:This position includes the following duties. Other duties may be assigned to meet business needs.Develops, publishes and...

  • Senior UX Researcher

    3 weeks ago

    Frisco, Texas, United States Blink Full time

    About Blink Blink is the user experience firm for the world's leading companies. We use evidence-driven design to create products that people use, love and remember. With studios in Boston, New York, San Diego, San Francisco, and Seattle, Blink brings two decades of experience to research, design, and strategy for clients such as Amazon, Facebook, Microsoft,...

  • RCSA Facilitator

    7 days ago

    Frisco, United States Comerica Full time

    Risk and Control Self-Assessment (RCSA) Workshop Facilitator The RCSA Workshop Facilitator will play a critical role in driving the successful execution of Comerica's baseline RCSA Program in accordance with the newly developed RCSA Policy and assessment framework to produce high quality results in a timely fashion. The RCSA Workshop Facilitators will...

  • RCSA Facilitator

    7 days ago

    Frisco, United States Comerica Full time

    Risk and Control Self-Assessment (RCSA) Workshop Facilitator The RCSA Workshop Facilitator will play a critical role in driving the successful execution of Comerica's baseline RCSA Program in accordance with the newly developed RCSA Policy and assessment framework to produce high quality results in a timely fashion. The RCSA Workshop Facilitators will...

  • Liquidity Analytics Manager

    4 weeks ago

    Frisco, United States Comerica Bank Full time

    Job Description Liquidity Analytics Manager The Liquidity Analytics Manager evaluates and executes information that will assist in the effective management of Comerica's various balance sheet initiatives related to its funding position and liquidity risk management process. Position Responsibilities Manage and oversee the monitoring and...

  • Receptionist

    2 weeks ago

    Frisco, United States JobTracks, Inc. Full time

    We're currently looking to add a Receptionist to the team at our esteemed National Title Insurance company in Frisco. This position offers a 3-month contract term with the potential for extension based on performance and business needs. Duties: Greet and welcome visitors, clients, and employees in a courteous and professional manner. Operate a...