Payroll Specialist

Kraus-Anderson offers an opportunity to make a positive impact with an industry leader

All candidates should make sure to read the following job description and information carefully before applying.

Core Purpose: Building enduring relationships and strong communities

Core Values:

Integrity – Do the right thing…always be respectful, honest and fair
Commitment – Take ownership, work hard, and keep promises
Teamwork – Collaborate to foster trust and success for all
Value People – Support each other in a safe, positive environment where people are recognized and appreciated for their contributions

Our Company

For more than a century, Kraus-Anderson has been transforming the American landscape.

Founded in 1897, KA is consistently ranked among the top general contractors in the United States. Our Minnesota base of operations is supplemented with regional offices, extending our capabilities coast to coast. KA is a growing, dynamic organization committed to building a team of professionals who are empowered and inspired to attain their career goals as well as KA’s goals.

We take a highly collaborative approach to our work, engaging in detailed meetings and discussion with owners, architects and the entire planning team well before ground is broken. Our cost analyses, scheduling information, and value engineering services ensure that our client can make informed decisions leading to a timely finish at the highest quality and best value.

Summary

The Payroll Specialist is responsible for processing all payroll-related activities for Kraus-Anderson. This includes ensuring accurate and timely payroll processing, maintaining internal controls, maintaining compliance with federal and state regulations and ability to work independently with minimal supervision.

Essential Duties and Responsibilities

Payroll Processing:

Process weekly/bi-weekly payroll for all employees, including Union, Salary & Hourly and commission-based compensation using Vista and ADP WFN.
Ensure accurate and timely payment of wages, deductions, and benefits.
Review and verify timekeeping records to ensure accuracy before payroll processing.

Compliance and Reporting:

Stay updated on federal, state, and local payroll laws and regulations to ensure compliance.
Prepare and submit required payroll reports to government agencies and other stakeholders.
Manage and ensure accurate filing of payroll taxes and compliance with tax regulations.
Ensure accurate reporting of garnishments, child support orders and compliance with State & Federal regulations.
Maintain Internal Controls in accordance with Kraus-Anderson policies and procedures.
Respond to various audit requests for payroll related information and documentation.
Assist with internal and external audits by providing necessary payroll documentation.

Customer Service:

Address and resolve payroll-related inquiries to include job cost and labor utilization and issues promptly and professionally.
Provide training and support to employees on timekeeping and payroll systems.
Collaborate with Human Resources to maintain employee files, manage employee status changes, and enrollments.

Record Keeping and Documentation:

Maintain accurate and up-to-date payroll records and documentation.
Maintain confidential employee and company information.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Reconcile financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.

System Management:

Troubleshoot and resolve any system-related issues affecting payroll processing.

Continuous Improvement:

Identify and recommend process improvements to enhance payroll efficiency and accuracy.
Develop ad hoc reporting to meet end user needs as requested.
Maintain working knowledge of changes to payroll related rates, legal statutes, and other necessary updates.
Investigate discrepancies, errors, issues, and other areas of concern related to payroll and develop proposed solutions based on findings.

Performs other duties as assigned.

Required Knowledge, Skills and Abilities:

High school diploma or equivalent with coursework in accounting
Two+ years payroll experience
Must be able to follow standard filing procedures
Strong knowledge of payroll processing, wage laws, and tax regulations
Detail oriented, professional, and reliable
Possess strong problem solving and communication skills
Possess strong organizational and time management skills
Ability to assume and prioritize multiple priorities
Ability to successfully work independently and in a team environment
Ability to perform basic mathematical computations
Drive for continuous improvement
Demonstrated computer proficiency (MS Office – Word, Excel and Outlook)
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
Ability to use time productively, maximize efficiency and meet challenging work goals
Ability to maintain compliance with all company policies and procedures
Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others

Preferred Knowledge, Skills and Abilities:

Associates Degree in accounting, finance, business administration, or related field preferred
Certified Payroll Professional (CPP) certification
Experience with union payroll preferred
Experience with construction payroll preferred
Experience using an enterprise accounting solution for payroll, such as ViewPoint and ADP

Physical Demands:

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Functions include:

Clearly communicate information (both written and verbal) to colleagues and key stakeholders
Stand and/or sit in a stationary position for extended periods of time; 50%+
Use a computer/laptop/iPad in open office environment with natural and/or florescent lighting
Navigate between office building floors, and on occasion, attend off-site meetings
Lift up to 25 lbs. unassisted

Why KA?

We offer a challenging, rewarding, and supportive environment where employees are positioned to make a positive impact on our business, our communities, and their own future.

We believe in building leaders. KA offers a wide range of enrichment and professional growth opportunities through KA University and community service opportunities through our KA Has Heart Volunteer Program.

KA offers full time employees (30+ hours) a significant Total Rewards package including:

Medical insurance Plan Options
Health Savings Accounts (HSA)
Flex Spending Accounts (FSA)
Wellness Program
Fitness Center (Minneapolis)
KA University Training and Development
Fitness Center, KA corporate headquarters, Minneapolis
401(k) Plan
Company sponsored Short Term and Long Term Disability
Company sponsored Life/Accidental Death and Dismemberment Insurance
Time Off including vacation, sick and holiday pay
Workplace Flexibility
Paid Parental Leave
Paid Military Leave for Active Reserve Duty
Part time/Transition Options
Free Parking

Along with our employer sponsored plans, we also offer an array of Voluntary Benefits and other perks.

Make A Positive Impact

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