Personal Assistant

4 weeks ago

Boca Raton, United States Art of Tea Full time

Art of Tea is an award-winning, organic-certified tea company rooted in the tradition of crafting exceptional, hand-blended teas that inspire connection and wellness. Our mission is to impact as many lives as we call through tea. From rare, single-origin teas to curated blends, Art of Tea is recognized globally for its dedication to creating a mindful tea journey that brings people together and enhances daily rituals. Joining our team means becoming part of a brand that blends passion with purpose to make a meaningful impact in the wellness industry. Our customers include Pura Vida, Princess Cruises, The Standard Hotel, The White House, #Slack and many more.

Role Description:

We are seeking a highly organized, dynamic, and proactive Personal Assistant to support the CEO of Art of Tea. This role is ideal for someone who thrives in a fast-paced environment, is adept at multitasking, and has a passion for wellness and mission-driven work.

As a Personal Assistant, you will play a key role in supporting strategic business initiatives, managing bookkeeping tasks, and optimizing efficiency. This role requires excellent communication skills, creative problem-solving, and the ability to manage multiple priorities with professionalism.

Key Responsibilities:

  • Strategic Support: Assist the CEO in business scaling initiatives, including market research, competitive and identifying growth opportunities.
  • Content Creation and Management for Brand Scaling: Oversee and edit social media content, including video, that aligns with the brand’s strategy. Platforms include LinkedIn, Instagram, and TikTok.
  • Business Communication: Act as a liaison between the CEO, the executive team, and external stakeholders to facilitate business expansion and client relationships.
  • Personal Errands and Efficiency Optimization: Handle personal tasks to enable the CEO to focus on core business objectives.
  • Appointment Setting and Networking: Coordinate business appointments, networking opportunities, and scheduling needs.
  • Bookkeeping:
  • Manage basic bookkeeping tasks, including expense tracking, invoice processing, and ensuring timely bill payments.
  • Reconcile accounts, prepare financial summaries, and provide regular updates to the CEO.
  • Coordinate with the finance team or external accountants to ensure accurate financial reporting and compliance.
  • Project Management: Provide support in managing projects related to new product launches, marketing campaigns, and growth initiatives.
  • ChatGPT and AI Proficiency: Learn and effectively use AI tools to support various tasks.
  • Critical Thinking and Problem Solving: Tackle challenges such as underperforming campaigns by analyzing issues, generating actionable solutions, and presenting plans to the CEO.

Qualifications:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Basic bookkeeping experience, including proficiency in accounting software (e.g., QuickBooks, Xero, or similar tools).
  • Strong organizational skills and attention to detail.
  • Ability to prioritize and multitask in a dynamic environment.
  • Excellent written and verbal communication skills.
  • Proficient in social media platforms and digital content management.
  • Based in or near Boca Raton, Florida, with reliable transportation.
  • A passion for wellness and a mission-driven mindset is highly preferred.

Benefits:

  • Opportunity to work closely with the CEO of a leading wellness brand.
  • Flexible work environment with room for professional growth.
  • Competitive compensation package.
  • If you are passionate about wellness, thrive in a fast-paced environment, and want to make a meaningful impact, we encourage you to apply
  • 401k
  • Health Insurance
  • Life Insurance


Qualifications

  • Bachelor's degree or equivalent
  • Ability to handle multiple tasks while staying organized
  • Ability to travel

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