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Safety Coordinator
1 month ago
Primary Responsibilities and Duties:
- Effectively evaluate, monitor, analyze and identify all driver compliance and non-compliance issues and resolve them in a timely manner.
- Responsible for helping manage internal and external compliance reporting, providing compliance advice and assistance, conducting compliance investigations, manage on-going education program.
- Monitor and assist in enforcement of DOT and FMCSA regulations to ensure compliance.
- Responsible for conducting all tasks associate with:
- Driver Qualifications – Medical Cards/Physicals, CDL, Annual Driving Records Driver Training – DOT regulations Driver Records – Processing employment applications, DOT required documents, company policies, CSA, MVR, criminal background, PEV * Conduct daily audits of drivers to ensure compliance and productivity through a fleet management and tracking software system.
- Administer random drug screens and expiration list processes including driver’s license and medical card renewal.
- May assist in the implementation and monitoring of compliance controls, compliance procedures and operational processes.
- Issue and maintain fleet cards for company drivers and company owned power units.
- Apply for permits and certifications (oversize, IFTA, NMFTA) for the company.
- Register titles and tags for company owned and leased equipment (County Fleet and IRP).
- Reviews reporting of all vehicle, passenger and employee accidents/incidents for determination of cause and preventability and identifying potential trends.
- Process and manage all driver accident claims with our insurance carrier and assigned adjusters.
- Coordinate and request Certificate of Insurances with our insurance carrier.
- Conduct driver call ins and complaints while managing the risk for the company.
- Maintain roadside inspections and citations including overweight, traffic violations, etc.
- Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution.
- Manage the Safety Management System (SMS) to ensure all recorded information is accurate and belongs to our company record.
- Manage safety and quality incident tracker associated to all not at fault and at fault incidents.
- Track monthly safety training topics and meetings for warehouse and driver employees.
- File Heavy Vehicle Use Tax annually and as qualified trucks are purchased.
- Conduct the renewal and MCS-150 filing for the company every other year.
- Coordinate the distribution of truck permit books for current and new assets.
- Validate and process the billing for background checks, drug testing, physicals,
- Serve as the Administrator for fleet management software system and stay abreast of updates/changes, new features, releases, and training opportunities.
- Ensures that all training materials are up to date, that necessary supplies are available and that inventories are secured and kept up to date.
- Not all of the above will be placed on this title we are working on splitting jobs.
Knowledge, Skills, and Abilities:
- 2 plus years of experience in transportation compliance.
- Expertise and extensive knowledge of DOT rules and regulations.
- Ability to gain exposure to some of the complex tasks within the job function.
- Advanced computer skills with proficiency and working knowledge in Microsoft Excel, Word,
- Capability to handle multiple tasks and work well under pressure to meet deadlines
- Self-starter with ability to take initiative and be an independent thinker.
- Maintain work by effectively using problem solving skills
- Ability to define processes and procedures as well as initiate tasks related to job requirements.
- A quick learner with solid work habits who works well under pressure and strict deadlines, with constant re-prioritization of duties.
- Maintains the highest levels of integrity and confidentiality regarding company information.
- Must have strong interpersonal, oral, and written communication skills.
- Must have strong communication and presentation skills with the ability to assess, coach, and mentor drivers.
- Ability to manage multiple projects, establish priorities, and accomplish goals and objectives.
- Must have reliable transportation to and from work
- Must be able to pass a drug test
- Mcleod experience is a plus
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