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Administrative Services Assistant

2 months ago

Albuquerque, United States VIP Staffing Full time
Under the direct supervision of the Administrative Services Manager, provide administrative support to all departments to ensure smooth day-to-day operations. Duties include:
  • Assist with special projects and daily tasks across departments.
  • Arrange travel, handle travel-related documents, and maintain travel information.
  • Support the COO with building services and vendor management.
  • Perform data entry, word processing, and prepare internal and external communications.
  • Assist HR with ad placements and interview scheduling.
  • Represent Native Forward Scholars Fund at events and conferences.
  • Maintain storage areas and manage office supplies and equipment.
  • Type correspondence, take minutes, and handle phone calls professionally.
  • Greet visitors, provide information, and manage general inquiries.
  • Photocopy, collate, and file documents as needed.
  • Perform basic bookkeeping tasks and prepare materials for conferences.
  • Uphold strict confidentiality and adhere to the Family Education Rights and Privacy Act.
Minimum Qualifications:
  • High school diploma or GED with two years of relevant experience, or equivalent education and experience.
  • Typing speed of at least 45 wpm and strong interpersonal communication skills.
  • Valid New Mexico Driver’s License.
  • Successful completion of pre-employment drug/alcohol screening and background check

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