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Virtual Care Coordinator

1 month ago

Tampa, United States Moffitt Cancer Center Full time
REQ # 75574
Posted 8/12/2024

Position Highlights

The Virtual Care Coordinator (VCC) is the face of telemedicine at Moffitt. This role is the first step in getting patients connected to virtual oncology care. VCCs gather patient information and work closely with clinics to coordinate care. VCCs are educators that help patients prepare, troubleshoot and complete registration requirements. Candidates must excel in customer service and be patient focused.

Responsibilities:

Facilitates Patient Flow 
  • Reviews records, assists with patient consent, initial patient screening and virtual health visits. 
  • Prepare and maintain registration information.
  • Troubleshoot and assist patients to ensure a successful connection.
  • Provides support to the provider and assigned clinic.
  • Recognizes urgent situations and implements appropriate procedures.
  • Communicate pertinent information for upcoming visit.
  • Ensure productivity standards are met using all assigned resources and tools and in accordance to organizational protocols.
  • Performs Technical Support and Coordination to Virtual Care Patients and Caregivers
  • Communicate proficiently and effectively with patients and caregivers demonstrating knowledge and digital literacy.
  • Troubleshoot, assess technical challenges, and assist with download of virtual health client on a variety of devices (such as computers and mobile devices)
  • Provide detailed, step-by-step technical support and ensure they can successfully navigate and utilize the virtual health portfolio of  services.
  • Manipulate appointments in Capstone to enter and review modifications and scheduling of virtual care.
  • Assess situations to provide appropriate technical and process solutions for patients and caregivers.
  • Respond to needs of the caller according to department protocols, resolving most inquiries without transfer or escalation. 
  • Transfer/escalate situations when appropriate with accurate information utilizing resources to resolve inquiries within the scope of the department 
  • Follow up on messages to ensure they were received and handled to satisfactory completion or escalating to management when appropriate.
  • Perform outbound calls to patients and caregivers to offer proactive technical support for virtual care.
  • Provide pro-active outreach to prioritized users with detailed, step-by-step technical support.
  • Develop a thorough understanding of policies and exercise appropriate judgment to handle situations outside of standard protocols

Credentials and Experience:
  • High School Diploma/GED required.
  • 3 years of experience in healthcare or related field providing customer service, patient care support or healthcare administration.
  • Successful completion of a Medical Assistant Program or applicable Military Training (will also  accept Onc Tech and Pharm Tech exp)
  • Ability to learn and use multiple health related systems (Capstone, Cerner, Soarian, Virtual Health  platform, etc.)
  • Calendaring - resending and creating calendared appointments for virtual care 
  • Knowledge of System support - help others download and troubleshoot

Preferred Experience
  • Experience in healthcare and/or technology support.
  • Experience in an outpatient clinic setting.
  • Knowledge of Capstone - appointment modification, scheduling and reading provider templates