Administrative Specialist

3 weeks ago


beaverton, United States Howell Straczek LLC, Certified Public Accountants Full time

Job description


The ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management skills and the ability to work independently.  


Responsibilities

• Provide administrative support to staff, including scheduling appointments and coordinating meetings.

• Front desk and reception responsibilities, including answering phones and greeting clients.

• Communicate with clients via phone and email, as necessary.

• Process and assemble tax returns and financial statements.

• Maintain and organize client files, ensuring confidentiality.

• Perform administrative support functions such as scanning, copying, data entry, etc.

• Assist in bookkeeping tasks including internal payroll, client invoicing, client collections, etc. 

• Manage office supplies and inventory, ensuring the office is well-equipped and organized.

• Occasional trips to Post Office for certified mailings and stores for supplies.


Qualifications

• 1-2 years administrative position experience in a CPA firm preferred, but not required.

• Associate’s degree preferred but not required.

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal skills, with a customer service mindset.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced, deadline driven environment.

• Proficiency in Microsoft Excel, Word, and Adobe, 

• Proficiency in QuickBooks preferred but not required.

• Experience in ProSystems Tax, CCH Engagement is desirable, but not required.

• Willingness to learn and adapt to new responsibilities.


Benefits

• Medical, dental and vision insurance

• 401(k) with company match

• Paid holidays and vacation/sick days

• Potential for schedule flexibility between April 16 and August 31 and between October 16 and December 31




  • Beaverton, Oregon, United States Morrison Child and Family Services Full time

    Job Summary:The Administrative Specialist is responsible for providing multifaceted general administrative support to the Outpatient Clinic(s). This role involves performing a variety of tasks to ensure the smooth operation of the clinic, including but not limited to:Key Responsibilities:Assisting with daily administrative operations, including opening and...


  • beaverton, United States Howell Straczek LLC, Certified Public Accountants Full time

    Job descriptionThe ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management...


  • Beaverton, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at the State of Oregon. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including local tech support, routine troubleshooting, and financial responsibilities.Key...


  • Beaverton, United States Howell Straczek LLC, Certified Public Accountants Full time

    Job descriptionThe ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management...


  • Beaverton, United States Howell Straczek LLC, Certified Public Accountants Full time

    Job descriptionThe ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management...


  • Beaverton, Oregon, United States Morrison Child and Family Services Full time

    Job Summary:The Administrative Specialist is responsible for performing multifaceted general administrative supports for Outpatient Clinic(s). This role requires a high level of organization, attention to detail, and effective communication skills.Duties and Responsibilities:Assists with daily administrative operations of the clinic, including opening and...


  • Beaverton, Oregon, United States Morrison Child and Family Services Full time

    Job SummaryThe Administrative Specialist is responsible for performing a variety of general administrative tasks to support the Outpatient Clinic(s). This role requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAssist with daily administrative operations of the...


  • Beaverton, United States Morrison Child and Family Services Full time

    Description Job Title: Administrative Specialist Department/Program: Outpatient Work location: Beaverton Outpatient, 15455 NW Greenbrier Parkway Suite 200 Beaverton, OR 97006 FLSA status: (Non-exempt/hourly) Pay Range: $20.06/hr. - $21.33/hr. (Bilingual Spanish Range) $21.86/hr. - $23.25/hr. Shift : Closing Shift: Monday - Friday, 10:30 AM-7:00 PM Morrison...


  • Beaverton, United States Morrison Child and Family Services Full time

    Description Job Title: Administrative Specialist Department/Program: Outpatient Work location: Beaverton Outpatient, 15455 NW Greenbrier Parkway Suite 200 Beaverton, OR 97006 FLSA status: (Non-exempt/hourly) Pay Range: $20.06/hr. - $21.33/hr. (Bilingual Spanish Range) $21.86/hr. - $23.25/hr. Shift : Closing Shift: Monday - Friday, 10:30 AM-7:00 PM Morrison...


  • Beaverton, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking an experienced Administrative Specialist 1 to join our team at the State of Oregon. This role will provide administrative support to our staff, including records processing, generating documents, and gathering and sorting data.Key Responsibilities:Provide administrative support to staff, including records processing, generating...


  • Beaverton, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking an experienced Administrative Specialist 1 to join our team at the State of Oregon. This role will provide administrative support to our staff, including local tech support, routine troubleshooting, and financial responsibilities.Key Responsibilities:Provide technical support to branch office staff, including setting up...


  • Beaverton, Oregon, United States Urban League of Portland Full time

    Job Title: Administrative SpecialistThe Urban League of Portland is seeking an experienced Administrative Specialist to join our team. This role will provide administrative support to our Communications team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative assistance to the Director of Communications,...


  • beaverton, United States BrickRed Systems Full time

    We are seeking a detail-oriented Administrative Support Specialist to provide high-level administrative support, ensuring a safe, healthy, efficient, and effective work environment. This role encompasses general support tasks, reception duties, logistics coordination, and creating presentations. The ideal candidate will be adept at multitasking in a dynamic...


  • Beaverton, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly skilled Administrative Specialist 1 to join our team at the State of Oregon. This role will provide administrative support to our staff, including local tech support, routine troubleshooting, and financial responsibilities.Key Responsibilities:Provide technical support to branch office staff, including setting up...


  • Beaverton, United States BrickRed Systems Full time

    We are seeking a detail-oriented Administrative Support Specialist to provide high-level administrative support, ensuring a safe, healthy, efficient, and effective work environment. This role encompasses general support tasks, reception duties, logistics coordination, and creating presentations. The ideal candidate will be adept at multitasking in a dynamic...


  • Beaverton, Oregon, United States Howell Straczek LLC, Certified Public Accountants Full time

    Job DescriptionAt Howell Straczek LLC, Certified Public Accountants, we are seeking a highly organized and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative support to our staff, including scheduling appointments, coordinating meetings, and maintaining client...


  • Beaverton, Oregon, United States Howell Straczek LLC, Certified Public Accountants Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Howell Straczek LLC, Certified Public Accountants. As an Administrative Specialist, you will provide administrative support to our staff, including scheduling appointments, coordinating meetings, and maintaining client...


  • Beaverton, Oregon, United States Tualatin Hills Park & Recreation District Full time

    The Tualatin Hills Park & Recreation District is seeking a skilled Administrative Specialist to join our Communications team. This role will provide direct support to the Director of Communications, requiring a strong background in administrative services and communications.Key Responsibilities:Provide administrative support to the Director of...


  • Beaverton, Oregon, United States Tualatin Hills Park & Recreation District Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our Communications team at the Tualatin Hills Park & Recreation District. This role will provide administrative support to the Director of Communications and contribute to the success of our team.Key ResponsibilitiesProvide administrative support to the Director of Communications,...


  • Beaverton, Oregon, United States Morrison Child and Family Services Full time

    Job Summary:The Administrative Specialist is a multifaceted role that provides general administrative support to the Outpatient Clinic(s). This position is responsible for performing a variety of tasks, including scheduling clients, making reminder calls, and verifying client eligibility for services.Key Responsibilities:Assist with daily administrative...