Administrative Specialist
3 weeks ago
Job description
The ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management skills and the ability to work independently.
Responsibilities
• Provide administrative support to staff, including scheduling appointments and coordinating meetings.
• Front desk and reception responsibilities, including answering phones and greeting clients.
• Communicate with clients via phone and email, as necessary.
• Process and assemble tax returns and financial statements.
• Maintain and organize client files, ensuring confidentiality.
• Perform administrative support functions such as scanning, copying, data entry, etc.
• Assist in bookkeeping tasks including internal payroll, client invoicing, client collections, etc.
• Manage office supplies and inventory, ensuring the office is well-equipped and organized.
• Occasional trips to Post Office for certified mailings and stores for supplies.
Qualifications
• 1-2 years administrative position experience in a CPA firm preferred, but not required.
• Associate’s degree preferred but not required.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills, with a customer service mindset.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced, deadline driven environment.
• Proficiency in Microsoft Excel, Word, and Adobe,
• Proficiency in QuickBooks preferred but not required.
• Experience in ProSystems Tax, CCH Engagement is desirable, but not required.
• Willingness to learn and adapt to new responsibilities.
Benefits
• Medical, dental and vision insurance
• 401(k) with company match
• Paid holidays and vacation/sick days
• Potential for schedule flexibility between April 16 and August 31 and between October 16 and December 31
-
Administrative Specialist
1 month ago
Beaverton, Oregon, United States Morrison Child and Family Services Full timeJob Summary:The Administrative Specialist is responsible for providing multifaceted general administrative support to the Outpatient Clinic(s). This role involves performing a variety of tasks to ensure the smooth operation of the clinic, including but not limited to:Key Responsibilities:Assisting with daily administrative operations, including opening and...
-
Administrative Specialist
4 days ago
beaverton, United States Howell Straczek LLC, Certified Public Accountants Full timeJob descriptionThe ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management...
-
Administrative Support Specialist
2 months ago
Beaverton, Oregon, United States State of Oregon Full timeJob Summary:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at the State of Oregon. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including local tech support, routine troubleshooting, and financial responsibilities.Key...
-
Administrative Specialist
4 weeks ago
Beaverton, United States Howell Straczek LLC, Certified Public Accountants Full timeJob descriptionThe ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management...
-
Administrative Specialist
1 month ago
Beaverton, United States Howell Straczek LLC, Certified Public Accountants Full timeJob descriptionThe ideal candidate will have a minimum of one year experience in office administration. An Administrative Specialist will work directly with management and other members of our team to provide best service to our clients. This position will require an individual who is self-motivated and willing to learn, who has excellent time management...
-
Administrative Support Specialist
2 weeks ago
Beaverton, Oregon, United States Morrison Child and Family Services Full timeJob Summary:The Administrative Specialist is responsible for performing multifaceted general administrative supports for Outpatient Clinic(s). This role requires a high level of organization, attention to detail, and effective communication skills.Duties and Responsibilities:Assists with daily administrative operations of the clinic, including opening and...
-
Administrative Support Specialist
5 days ago
Beaverton, Oregon, United States Morrison Child and Family Services Full timeJob SummaryThe Administrative Specialist is responsible for performing a variety of general administrative tasks to support the Outpatient Clinic(s). This role requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAssist with daily administrative operations of the...
-
Administrative Specialist
6 days ago
Beaverton, United States Morrison Child and Family Services Full timeDescription Job Title: Administrative Specialist Department/Program: Outpatient Work location: Beaverton Outpatient, 15455 NW Greenbrier Parkway Suite 200 Beaverton, OR 97006 FLSA status: (Non-exempt/hourly) Pay Range: $20.06/hr. - $21.33/hr. (Bilingual Spanish Range) $21.86/hr. - $23.25/hr. Shift : Closing Shift: Monday - Friday, 10:30 AM-7:00 PM Morrison...
-
Administrative Specialist
4 days ago
Beaverton, United States Morrison Child and Family Services Full timeDescription Job Title: Administrative Specialist Department/Program: Outpatient Work location: Beaverton Outpatient, 15455 NW Greenbrier Parkway Suite 200 Beaverton, OR 97006 FLSA status: (Non-exempt/hourly) Pay Range: $20.06/hr. - $21.33/hr. (Bilingual Spanish Range) $21.86/hr. - $23.25/hr. Shift : Closing Shift: Monday - Friday, 10:30 AM-7:00 PM Morrison...
-
Administrative Specialist 1
3 weeks ago
Beaverton, Oregon, United States State of Oregon Full timeJob Summary:We are seeking an experienced Administrative Specialist 1 to join our team at the State of Oregon. This role will provide administrative support to our staff, including records processing, generating documents, and gathering and sorting data.Key Responsibilities:Provide administrative support to staff, including records processing, generating...
-
Administrative Specialist 1
1 month ago
Beaverton, Oregon, United States State of Oregon Full timeJob Summary:We are seeking an experienced Administrative Specialist 1 to join our team at the State of Oregon. This role will provide administrative support to our staff, including local tech support, routine troubleshooting, and financial responsibilities.Key Responsibilities:Provide technical support to branch office staff, including setting up...
-
Administrative Coordinator
3 weeks ago
Beaverton, Oregon, United States Urban League of Portland Full timeJob Title: Administrative SpecialistThe Urban League of Portland is seeking an experienced Administrative Specialist to join our team. This role will provide administrative support to our Communications team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative assistance to the Director of Communications,...
-
Administrative Support Specialist
3 days ago
beaverton, United States BrickRed Systems Full timeWe are seeking a detail-oriented Administrative Support Specialist to provide high-level administrative support, ensuring a safe, healthy, efficient, and effective work environment. This role encompasses general support tasks, reception duties, logistics coordination, and creating presentations. The ideal candidate will be adept at multitasking in a dynamic...
-
Administrative Specialist 1
2 months ago
Beaverton, Oregon, United States State of Oregon Full timeJob Summary:We are seeking a highly skilled Administrative Specialist 1 to join our team at the State of Oregon. This role will provide administrative support to our staff, including local tech support, routine troubleshooting, and financial responsibilities.Key Responsibilities:Provide technical support to branch office staff, including setting up...
-
Administrative Support Specialist
3 days ago
Beaverton, United States BrickRed Systems Full timeWe are seeking a detail-oriented Administrative Support Specialist to provide high-level administrative support, ensuring a safe, healthy, efficient, and effective work environment. This role encompasses general support tasks, reception duties, logistics coordination, and creating presentations. The ideal candidate will be adept at multitasking in a dynamic...
-
Administrative Assistant
1 month ago
Beaverton, Oregon, United States Howell Straczek LLC, Certified Public Accountants Full timeJob DescriptionAt Howell Straczek LLC, Certified Public Accountants, we are seeking a highly organized and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative support to our staff, including scheduling appointments, coordinating meetings, and maintaining client...
-
Administrative Coordinator
1 month ago
Beaverton, Oregon, United States Howell Straczek LLC, Certified Public Accountants Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Howell Straczek LLC, Certified Public Accountants. As an Administrative Specialist, you will provide administrative support to our staff, including scheduling appointments, coordinating meetings, and maintaining client...
-
Administrative Coordinator
2 weeks ago
Beaverton, Oregon, United States Tualatin Hills Park & Recreation District Full timeThe Tualatin Hills Park & Recreation District is seeking a skilled Administrative Specialist to join our Communications team. This role will provide direct support to the Director of Communications, requiring a strong background in administrative services and communications.Key Responsibilities:Provide administrative support to the Director of...
-
Administrative Coordinator
2 weeks ago
Beaverton, Oregon, United States Tualatin Hills Park & Recreation District Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our Communications team at the Tualatin Hills Park & Recreation District. This role will provide administrative support to the Director of Communications and contribute to the success of our team.Key ResponsibilitiesProvide administrative support to the Director of Communications,...
-
Administrative Coordinator
1 month ago
Beaverton, Oregon, United States Morrison Child and Family Services Full timeJob Summary:The Administrative Specialist is a multifaceted role that provides general administrative support to the Outpatient Clinic(s). This position is responsible for performing a variety of tasks, including scheduling clients, making reminder calls, and verifying client eligibility for services.Key Responsibilities:Assist with daily administrative...