Executive Compliance Administrator

1 month ago

jackson, United States Southern Farm Bureau Life Insurance Company Full time

Job Opportunity: Executive Compliance Administrator at Southern Farm Bureau Life Insurance

Company Overview: Southern Farm Bureau Life Insurance is a leading provider of life insurance and financial services. We are committed to serving our policyholders and communities with integrity and excellence. As an Executive Compliance Administrator, you’ll be an essential part of our Compliance team, contributing to the success of our organization.

Location: Jackson, MS

Role and Responsibilities: The Executive Compliance Administrator provides high-level administrative support to the Vice President, Chief Compliance Officer (“CCO”) and the management staff reporting to the CCO. In addition to administrative functions, this position also performs basic analytical and audit functions for the Compliance department. He or she also provides training and guidance to Administrative Assistants regarding administrative duties, and to other members of Compliance staff pertaining to general departmental functions and expectations.

Your responsibilities will include:

  • Perform Administrative duties for the CCO and the department such as travel, scheduling, handling phone calls and correspondence, and coordinating meetings.
  • Prepare drafts of routine letters, memos, and reports for use by the CCO, which can be quickly reviewed, edited or revised for efficiency in Compliance processes.
  • Prepare and submit departmental expenses.
  • Maintain a filing system for the CCO of all his/her correspondence and records.
  • Take or record meeting minutes; transcribe and revise handwritten material or tapes.
  • Obtain various information and reports frequently used by the CCO as part of Compliance oversight and monitoring; assist with a basic review and analysis of the data and information using Excel spreadsheets and other analytical techniques and tools; and prepare basic audit and trending reports for review by the CCO.
  • Schedule and attend SIU meetings; and notate, record, transcribe and maintain minutes for those meetings
  • Maintain a filing system for cases submitted to the Special Investigative Unit (“SIU”), and assist the Compliance management in preparing filings and production of documents to state fraud units, and notices to others, upon a determination by the SIU that a fraud reporting is necessary
  • Administer the coordination of information and documents for production to regulators, opposing counsel, or others during examinations or in response to legal demands or requests
  • Coordinate responses to Legal for litigation hold notices and work with Records Coordinator to ensure proper segregation and maintenance of Compliance records
  • Assist with the renewals and maintain records of the continuing education requirements needed for an active/good standing with the professional and industry associations (such as the state bar, certified fraud, and certified anti-money laundering specialist associations) of which the CCO and Director maintain memberships

Qualifications:

  • Associate’s degree OR technical training in a legal or professional field with at least two years’ experience OR three years secretarial or administrative experience in a legal or professional field
  • Attainment of AIRC or comparable designation preferred
  • Five years of professional administrative experience, preferably in a legal or compliance field
  • Proficient knowledge of Microsoft Word and Excel
  • Good working knowledge of SharePoint and OnBase preferred
  • Excellent typing and transcription skills
  • Strong organizational skills, with the ability to multi-task and effectively prioritize work
  • Careful attention to detail and excellent proofreading skills
  • The ability to function effectively in the workplace as exhibited through one's integrity, courage to act and communication skills
  • The ability to work with others effectively as exhibited through one's respect for people and
  • commitment to teamwork
  • The ability to meet organizational goals and customer expectations as exhibited through one's accountability for results, commitment to service and initiative
  • The ability to perform the essential functions of the job as exhibited through one's growth in job knowledge and professional development

Employee Benefits: We value our employees’ well-being and offer a comprehensive benefits package:

  • Health Insurance:
  • Comprehensive coverage for employees and their families.
  • Access to an onsite clinic, preventive care, and prescription drugs.
  • Mental health coverage and an Employee Assistance Program.
  • Active Lifestyle Rewards Program:
  • Incentives for maintaining an active lifestyle.
  • Rewards for participating in fitness challenges and wellness activities.
  • Weight Management Programs:
  • Customized weight management plans.
  • Support for achieving and maintaining a healthy weight.
  • Employee Engagement:
  • Opportunities to connect with colleagues.
  • Fun teambuilding activities.
  • Annual events for employees and their families
  • Company Picnic, Thanksgiving lunch, Christmas Reception.
  • Family Fun Night
  • Onsite Cafe:
  • Convenient access to nutritious meals.
  • Promoting healthy eating habits.
  • Learning & Development:
  • Continuous learning opportunities.
  • Tuition reimbursement for further education.
  • Mentorship Programs:
  • Pairing employees with mentors.
  • Professional growth and guidance.
  • Promotional Opportunities:
  • Advancement within the company.
  • Career growth prospects.

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