Administrative Assistant

3 weeks ago

aventura, United States Ascendo Resources Full time

Ascendo is excited to announce an exclusive opportunity in the real estate development industry We are looking for an exceptional Administrative Assistant to support the owner of a thriving, innovative company based in Aventura. This role offers a fantastic opportunity to work directly with a visionary leader and gain invaluable insight into the real estate industry. If you’re proactive, detail-oriented, and ready to make a difference in a fast-paced environment, this could be the perfect next step in your career


Responsibilities:

  • Provide executive-level administrative support directly to the owner, managing daily operations and schedules.
  • Coordinate complex calendar management, scheduling appointments, and arranging travel itineraries.
  • Screen and prioritize communications, including emails, phone calls, and mail, ensuring timely responses.
  • Prepare, review, and organize reports, presentations, and sensitive documents for meetings.
  • Facilitate internal and external communications, acting as a liaison between the owner and other team members, clients, and vendors.
  • Manage confidential information with the utmost discretion and integrity.
  • Oversee special projects and assist with research to support business initiatives and decision-making.
  • Anticipate needs and proactively address issues to support the owner’s productivity and focus.


Qualifications:


  • Associate’s degree required; Bachelor’s degree preferred.
  • 5+ years of experience as an administrative assistant, ideally supporting an executive or owner.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Superior organizational and time-management skills with keen attention to detail.
  • Professional communication skills, both verbal and written, with a high level of confidentiality.
  • Sharp, confident, and self-directed, with the ability to make decisions independently while handling confidential information with the utmost discretion.
  • Demonstrated initiative, problem-solving skills, and the ability to work independently.


Benefits:

  • Competitive salary with performance-based incentives
  • Comprehensive health, dental, and vision insurance
  • Generous paid time off and paid holidays
  • Opportunities for career advancement and professional development
  • Supportive, collaborative work environment


All resumes received will remain highly confidential and not released to anyone without your consent.

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