Executive Administrative Assistant

3 weeks ago

Salt Lake City, United States Aleron Full time


Description

Are you an Executive Administrative Assistant who is looking to join one of the top companies within the Aerospace and Defense Industry?

Are you looking to further your career and grow?

Do you have experience in handling multiple simultaneous projects and managing multiple tasks and deadlines in a fast-paced environment?

If you answered yes to those three questions, then apply today

Acara Solutions is seeking highly qualified candidates to work ON-SITE with our client in Salt Lake City, UT. Interested?

Here's what you'd do:

  • Provide executive administrative support to the VP/GM of Networking and Data Link Solutions, who can predict, anticipate, and execute the office's business needs.
  • Coordinate executive calendar management and events, including onsite/offsite coordination and travel arrangements.
  • Interact positively with all levels within the organization, including senior executives, corporate counterparts, and co-workers, while projecting a positive, collaborative, professional image of the client in all interactions.
  • Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
  • Additional duties include providing telephone support, preparing company-wide communications, preparing expense reports, distributing mail and paperwork, filing, copying, and other general tasks.
  • Serve as event planning/coordinator for multiple business events of varying size and nature.

Here's what you'll get:

Pay: $35.00 / hr.

Hours: 9/80 hrs/Week (1st shift)

Length: Temp (12 Months)

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries around the world, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Job Requirements

Required Skills / Qualifications:
  • High School Diploma or GED.
  • Minimum 8 years of administrative experience.
  • Minimum of 5 years experience in handling multiple simultaneous projects and managing multiple tasks and deadlines in a fast-paced environment.

Preferred Skills / Qualifications:
  • Associate Degree.
  • Minimum 4 years of administrative experience.
  • Minimum of 10 years experience in working with senior executives.
  • Knowledge of the company's policies and procedures is needed due to the position's complex and confidential nature.
  • Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook, including Teams).
  • A good sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
  • Good judgment and discretion in handling confidential information is paramount.
  • Demonstrate a willingness to learn new skills and to accept additional responsibilities as needed.
  • Possess the ability to work well as a team and independently with minimal supervision.
  • Extremely organized with great attention to detail and excellent grammar skills.
  • Ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
  • Focused on customer satisfaction, the commitment to consistently generate a quality work product, and to do whatever it takes to get the job done quickly and efficiently.

Additional Information:

  • Upon offer of employment, the individual will be subject to a background check and a drug screen.
  • Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.


Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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