Office Administration/Marketing Coordinator

1 month ago

Salt Lake City UT United States Community Foundation of Utah Full time

Position: Office Administration/Marketing Coordinator


Reports to: Chief Executive Officer/Marketing Manager


Position Type: Full-time 


Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.


Summary: The Office Administration/Marketing Coordinator serves a vital role in fulfilling the Community Foundation of Utah’s mission by providing administrative and marketing resources to support our community. 


Position

The Office Administration/Marketing Coordinator fills an important role at the Community Foundation of Utah (CFU). We are seeking a dynamic professional eager to support our work of community-based philanthropy.

CFU is a dynamic organization dedicated to catalyzing philanthropy in Utah by maximizing the potential of every philanthropic dollar. Over the past fifteen years, CFU has deployed over $550 million in grants to nonprofit organizations, while spearheading a variety of community initiatives to address our state’s most pressing challenges. As a dynamic organization, every day brings new opportunities. Our organizational culture embraces constant iteration and a desire for excellence. CFU seeks professionals who embrace full ownership of their roles and are inspired to work with an organization building a better future for Utah.

What You Will Do


Office Administration 

  • General office administration duties or special projects as needed 
  • Order office supplies, facilitate mail, and provide general office support 
  • Respond to general inquiries and schedule meetings as needed
  • Support IT Service Provider with onsite management of phone systems, printers, internet, staff computer setup, software management, and other organization IT needs
  • Provide online meeting support and troubleshoot technological difficulties
  • Administer memberships, certifications, registrations, and vendors
  • Provide support to the Chief Executive Officer, as needed
  • Provide logistical support to other CFU initiatives led by other CFU teams


Marketing Coordination 

  • Support marketing activities to increase CFU’s broader brand awareness and promote CFU’s services to new audiences. Specific duties include, but are not limited to:
  • Draft and send email newsletters to donors, nonprofits, and other audiences
  • Update website as needed 
  • Implement LinkedIn marketing activities 
  • Support the development of thought leadership and community highlights content
  • Create materials such as flyers, cards, and other donor communications
  • Support Marketing Manager as needed
  • Graphic design support as needed  


Meeting Planning

  • Support CFU event planning
  • Develop event marketing materials such as invitations, order forms, and agendas
  • Brand slide decks and other presentation materials
  • Assist with event set-up and take down for branded banners, tablecloths, and tech as needed
  • Coordinate Continuing Education Presentations
  • Send marketing campaigns to prospective accounting, law, and wealth management firms
  • Coordinate presentation scheduling with guest speakers
  • Support Annual Board Retreat and Luncheon
  • Select and manage bookings with venues and/or catering
  • Coordinate Board and Committee members, staff, and guest speaker arrivals


Philanthropic Services Support

  • Support weekly grants administration for all donor advised, corporate advised, and agency funds, as well as weekly due diligence on all grant recipients
  • Support Philanthropic Services with general donor onboarding as well as donor inquiries, communications, and donor related projects and tasks
  • Enter and update data within donor administration system, as needed 
  • Generate and distribute grant letters to nonprofit recipients, as needed 
  • Support collection of ACH information from assigned nonprofits, as needed
  • Other donor administration and support duties as needed  


What Experience You Will Need 

  • A passion for the power of community-driven philanthropy to solve some of our communities greatest challenges 
  • A minimum of two years’ work experience in a professional office environment 
  • Strong organizational and time management skills with exceptional attention to detail
  • Excellent research, writing, editing, and communication skills
  • Outstanding interpersonal skills and a desire to connect with community members
  • A desire to learn and grow with a “can do” attitude, broaden skill set and knowledge
  • Facile with core Microsoft programs and high level of digital literacy
  • Willingness to work occasional evenings or weekends
  • Data collection and evaluation experience a plus 


Who You Are 

  • Intrigued by the potential of innovative philanthropy to transform communities 
  • Willing and able to adapt, change or streamline processes based on shifting priorities, changing circumstances, and/or stakeholder resources and capacity
  • Understand the value and impact of continuous learning and iteration 
  • Unafraid of the unknown or unfamiliar 
  • Comfortable with financial complexity and able to effectively apply financial information to grantmaking processes and other relevant tasks 
  • Data-driven, employing an iterative process of outcomes-based planning, problem solving, and decision making
  • Transparent communicator open to both give and receive constructive feedback 
  • Ability to juggle multiple and disparate priorities efficiently and smoothly
  • Eager to empathize with, and integrate, diverse perspectives and approaches

 

Submit your resume to info@utahcf.org, along with a short message about how you heard about the position as well as how your own skills, experience and qualifications could enhance the role and benefit CFU’s mission. 


This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of CFU programming.

  • Office Administration/Marketing Coordinator

    1 month ago

    Salt Lake City, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    1 month ago

    salt lake city, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Office Administration/Marketing Coordinator

    1 month ago

    Salt Lake City, United States Community Foundation of Utah Full time

    Position: Office Administration/Marketing CoordinatorReports to: Chief Executive Officer/Marketing ManagerPosition Type: Full-time Community Foundation of Utah’s Mission: We are Utah’s Partner in Philanthropy, pioneering innovation and collaboration to invest in our community today for a brighter tomorrow.Summary: The Office Administration/Marketing...

  • Administrative Coordinator

    2 weeks ago

    Salt Lake, Utah, United States Prescott M Muir & Associates Full time

    About the Role Prescott Muir Architects is a reputable architecture and design firm based in downtown Salt Lake City, catering to clients across Utah and other western states. We are seeking an experienced Administrative Assistant to join our team, providing administrative support for the firm with various tasks including clerical work, reception duties,...

  • HR Coordinator

    1 month ago

    Salt Lake City, United States BEDGEAR Full time

    Job Title: HR Coordinator & Office Administrator Location: Salt Lake City, UT Job Type: Full-time Schedule: Monday-Friday 7:00am-4:00pm (with 1-hour lunch break) Salary: $18.82 - $41.20 per hour (Actual compensation will be determined based on experience, location, and other factors permitted by law) Why Work @ BEDGEAR? If you're looking for a career and not...

  • Administrative & Marketing Coordinator

    1 month ago

    McLean, VA, United States Newmark Full time

    Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip...

  • Administrative Coordinator

    2 weeks ago

    Salt Lake, Utah, United States University of Utah Full time

    The University of Utah, a Level 1 Trauma Center and nationally ranked hospital, seeks an Administrative Coordinator to provide complex administrative support for department management. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects.Job DescriptionThis role involves...

  • Office Administrator

    3 weeks ago

    Salt Lake, Utah, United States Cicero Group Full time

    Job Title: Office AdministratorWe are seeking a highly motivated and detail-oriented Office Administrator to join our team at Cicero Group in Salt Lake City. This full-time position offers an estimated salary of $45,000 - $60,000 per year, depending on experience.About the JobThe successful candidate will possess excellent organizational skills, a positive...

  • Administrative Coordinator

    2 weeks ago

    Homer City, Pennsylvania, United States BSC Administration LLC Full time

    Job SummaryThis is an exciting opportunity to join our team as an Administrative Assistant at BSC Administration LLC. As a key member of our support staff, you will provide administrative and secretarial support to our local site.ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a professional company image through...

  • Office Coordinator

    3 weeks ago

    Salt Lake City, United States Strategic Employment Partners (SEP) Full time

    An established law firm in Salt Lake City is hiring an entry-level Office Coordinator to join their team.Responsibilities:• Serve as the first point of contact, greeting guests and managing reception duties.• Manage office supplies, vendor services, and correspondence.• Maintain filing systems and ensure a clean, safe office environment.• Foster...

  • Office Coordinator

    4 weeks ago

    Salt Lake City, United States Strategic Employment Partners (SEP) Full time

    An established law firm in Salt Lake City is hiring an entry-level Office Coordinator to join their team.Responsibilities:• Serve as the first point of contact, greeting guests and managing reception duties.• Manage office supplies, vendor services, and correspondence.• Maintain filing systems and ensure a clean, safe office environment.• Foster...

  • Administrative Assistant Office Manager

    1 month ago

    Salt Lake City, United States Recruit Monitor Full time

    About the job Administrative Assistant Office Manager We are actually looking for a hard-working and also detail-oriented individual to be the following Administrative Assistant to our Editor-in-Chief, for 16 full weeks. Our visually-driven publication is devoted to publishing special interviews with one of the most prolific and also distinguished...

  • Administrative Assistant Office Manager

    1 month ago

    Salt Lake City, United States Recruit Monitor Full time

    About the job Administrative Assistant Office Manager We are actually looking for a hard-working and also detail-oriented individual to be the following Administrative Assistant to our Editor-in-Chief, for 16 full weeks. Our visually-driven publication is devoted to publishing special interviews with one of the most prolific and also distinguished...

  • Administrative Coordinator

    2 weeks ago

    Salt Lake, Utah, United States The Fountain Group LLC Full time

    The Fountain Group LLC is currently seeking an Administrative Coordinator to join their team in Lake County, IL. This role provides an excellent opportunity for an experienced administrative professional to utilize their skills and expertise in a dynamic and fast-paced environment.About the RoleThe successful candidate will be responsible for providing...

  • Senior Administrative Coordinator

    2 weeks ago

    Salt Lake, Utah, United States University of Utah Full time

    Overview">The University of Utah, a leading academic research institution and Level 1 Trauma Center, seeks a highly skilled Senior Administrative Coordinator to join its team. With a strong focus on collaboration, excellence, and patient-centered care, we are committed to delivering exceptional healthcare services.About the Role">This senior-level...

  • Branch Office Administrator

    1 month ago

    Salt Lake City, UT, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Administrative Officer

    2 weeks ago

    Salt Lake City, United States University of Utah Full time

    Responsibilities 1. Handles the administrative matters regarding day-to-day operations and procedures of a University department .. Maintains the schedules of the Chair .. Prepares documents for dept directors .. Assign costs and analyze alternative Officer, Administrative, Education, Business Services, Office

  • Administrative Support Coordinator

    2 weeks ago

    Salt Lake, Utah, United States University of Utah Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support for research management and personnel at the University of Utah.Key Responsibilities:Coordinates meetings, travel arrangements, and reimbursement for research staffOrders supplies and manages office equipmentThe successful candidate...

  • Mortgage Loan Administrator

    1 month ago

    Salt Lake City, United States Intercap Lending Full time

    Position Summary: Intercap Lending is looking for a highly organized Loan Administration Specialist to support our loan processing team. This role involves managing client appointments, coordinating meetings, and assisting with administrative and marketing tasks. Key Responsibilities: Appointment Management: Schedule and confirm client appointments; set up...

  • Mortgage Loan Administrator

    1 month ago

    salt lake city, United States Intercap Lending, Inc Full time

    Position Summary: Intercap Lending is looking for a highly organized Loan Administration Specialist to support our loan processing team. This role involves managing client appointments, coordinating meetings, and assisting with administrative and marketing tasks. Key Responsibilities:Appointment Management: Schedule and confirm client appointments; set up...