Administrative Assistant

2 weeks ago

washington, United States Hawthorne Lane Full time

This nonprofit association is seeking a detail-oriented professional to assist with organizational and administrative functions, as well as back-office systems, for the HR team. As the Administrative Assistant, you will support the HR team with, onboarding and offboarding procedures, document and personnel file management, administrative tasks, and special projects. The ideal candidate is highly organized, an effective communicator, and has a strong administrative mindset. With consistent accolades as a top employer and excellent benefits, this nonprofit could be the perfect place for you

Key Responsibilities:

  • Assist onboarding and offboarding flow, including but not limited to communicating with staff, conducting background checks, welcome process, training, and personnel file execution.
  • Provide administrative support, including drafting, editing, and finalizing documents, spreadsheets, reports, and mass communications.
  • Upload new-hire forms and maintain files in the talent acquisition system.
  • Coordinate meetings, office catering, retreats, seminars, and special events as needed.
  • Maintain internal documentation, employee files, and departmental reports.
  • Support benefits and payroll administration by addressing employee inquiries, troubleshooting issues, and ensuring accuracy.
  • Oversee financial tasks, including expense reports and budget tracking.
  • Communicate effectively across departments and with internal/external stakeholders to provide updates on processes, deadlines, and procedures.

Why You'll Love Working Here:

  • A leadership team that values and invests in its employees.
  • A vibrant, award-winning culture built on collaboration and innovation.
  • Fully covered medical, dental, and vision insurance, plus a paid cell phone and service plan.
  • A modern hybrid work model: three days in a stunning office space with a fully stocked kitchen and casual dress code.
  • Paid commute benefits and ongoing professional development opportunities.

What We're Looking For:

  • Administrative enthusiast and task-juggler. Over two years of office experience (bonus points for HR support), you know how to keep things running smoothly. A Bachelor's degree is preferred but not required.
  • Detail-oriented and process-savvy. You catch the small stuff that others miss and love bringing order to chaos.
  • Independent yet team-focused. You anticipate needs, adapt to changing priorities, and keep everything on track, even during busy seasons.
  • People-person. You thrive on clear, effective communication and enjoy collaborating with different teams.
  • Tech-savvy. Excel, PowerPoint, Outlook, and new data systems? No problem, you pick up tools fast and use them efficiently.
  • Passionate about supporting others. No task is too big or small. You take pride in making a difference and keeping the team at its best.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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