Administrative Assistant

4 weeks ago

Washington, United States Honu Full time
Job Title: Administrative Assistant

Job Location: Washington, D.C.

Job Description:

Mano Lani LLC is looking for an Administrative Assistant to join our rapidly growing team in Washington, D.C. The Administrative Assistant will support the customer's executive leadership within a branch of the DoD by providing comprehensive administrative support. This full-time position involves coordinating administrative activities to ensure efficient office operations and management. The Administrative Assistant will perform essential clerical tasks, manage schedules, facilitate communication, oversee office management, support events and meetings, assist with financial tasks, and contribute to special projects.

Essential Duties and Responsibilities: (Not listed in order of importance; other duties may be assigned) and must be able to perform the following with minimal guidance:

Administrative Support Take charge of essential clerical tasks, such as accurate data entry, efficient filing, precise photocopying, and thorough scanning.
Create and polish correspondence, reports, presentations, and other vital documents to ensure clarity and professionalism.
Keep physical and digital filing systems organized and up to date, enhancing productivity and accessibility for the DAG team.

Scheduling and Coordination Effectively manage and streamline schedules for the command.
Proactively arrange meetings, appointments, and conference calls, ensuring the necessary rooms are booked, and materials are prepared for success.

Communication Efficiently manage and streamline the command's schedules.
Proactively arrange meetings, appointments, and conference calls while securing room bookings and preparing essential materials to ensure smooth operations.

Office Management Monitor and order office supplies to ensure availability.
Coordinate maintenance and repairs for office equipment as needed.
Play a key role in fostering an organized and efficient office environment.

Event and Meeting Support Create engaging meeting agendas, meticulously record minutes, and promptly distribute follow-up materials.
Take the lead in planning and organizing impactful command events and training sessions that foster growth and collaboration.

Financial Assistance Assist in budget preparation and monitoring of expenses.

Special Projects Empower team members by providing thorough research, data collection, and insightful analysis for special projects.
Embrace new challenges and responsibilities as delegated by the Executive Team to drive command success forward.

Qualifications

Possess a minimum of 24 months of experience providing intermediate to high level administrative and program analyst support. Examples of this level of work include writing, organizing, and editing high- level briefs, decision and informational papers.
Bachelor's degree or 4 years of undergraduate level education leading to such a degree or certificate. Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the positions, and that is typically in or related to the work of the position to be filled.
Have excellent organizational skills and attention to detail confirmed by references or prior positions.
Incumbent must demonstrate experience drafting, routing, editing and preparing numerous administrative products simultaneously.
Demonstrate strong organizational, prioritization, written and oral communication skills
Must be able to demonstrate expert knowledge in Microsoft PowerPoint. This includes following and creating templates, drafting executive level material, editing slides, and making recommended changes.
Must be able to demonstrate intermediate to expert knowledge especially Microsoft Word, Outlook, and Excel. Incumbent should demonstrate extensive experience using excel to monitor and track information and Microsoft word for preparing briefs, memos and other written products.
Possess and maintain a minimum clearance level of SECRET
S. Citizenship required pursuant to the Government Contract
Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 25 lbs.

Please note: Mano Lani, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Mano Lani, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

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