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Assistant Property Manager

2 months ago

Fort Lauderdale, United States YMP Real Estate Management LLC Full time
Job DescriptionJob DescriptionDescription:

POSITION SUMMARY

The Commercial Assistant Property Manager will play a pivotal role in supporting the efficient and effective management of our commercial real estate portfolio. Working closely with the property management team, this position will be responsible for a variety of tasks related to tenant relations, lease administration, financial management, and overall property operations.


GENERAL RESPONSIBILTIES

As a Commercial Assistant Property Manager, you will be an integral part of the property management team, contributing to the smooth operation of our commercial real estate portfolio. Your primary responsibilities will encompass a range of duties aimed at ensuring tenant satisfaction, maintaining accurate records, and supporting the financial and operational success of the properties.


On-Site Visits - Regular on-site visits to commercial properties within the portfolio will be required. This includes conducting property inspections, meeting with tenants, and coordinating maintenance activities. The on-site aspect of the role allows for a hands-on approach to property management and a direct understanding of property conditions.

  • Tenant Interactions - Interact with tenants in person and through various communication channels. This may involve addressing concerns, coordinating events, and fostering positive relationships to enhance tenant satisfaction.
  • Attend tenant meetings and events to maintain open lines of communication and address any issues promptly.
  • Flexible Schedule - Property management often involves a degree of flexibility in work hours. Responding to urgent matters or attending to property needs may require occasional work outside regular business hours.
  • Collaborative Environment - Work closely with a diverse team of professionals, including property managers, leasing agents, maintenance personnel, and finance professionals.
  • Collaborate with different departments within the organization to ensure streamlined communication and coordinated efforts in managing commercial properties.
  • Assist Property Manager in the preparation of monthly reports according to needs.
  • Assist the Property Manager in supervising on-site staff.
  • Other duties, responsibilities, and special projects as assigned


WORKING CONDITIONS AND ENVIRONMENT

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

Requirements:

QUALIFICATIONS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Associate Degree or Higher in business administration, Real Estate, Property Management, or a related field is typically preferred. This educational background provides a solid foundation in business principles and real estate practices.
  • Minimum 2 years of industry experience
  • Sales and/or leasing experience
  • General office and accounting skills
  • Computer proficient

PROPERTY-SPECIFIC CHALLENGES

Be prepared to encounter a variety of challenges unique to each commercial property, requiring adaptability and problem-solving skills. Addressing emergency situations or unforeseen issues, such as building maintenance problems or tenant emergencies, may be part of the role.

MULTITASKING and PRIORITIZATION

Work in a fast-paced environment where multitasking and effective prioritization are crucial. You may be handling various responsibilities simultaneously, including administrative duties, financial tasks, and tenant interactions.

LANGUAGE ABILITY

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATH ABILITY

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.