Office Manager

1 month ago


Phoenix, United States nFocus Solutions Full time
Job DescriptionJob DescriptionRole Summary        
We are looking for a detail-oriented Office Manager / Bookkeeper to assist with accounting and administrative duties. The ideal candidate must be able to juggle multiple priorities, have unquestionable integrity, a high level of diplomacy, and the demonstrated ability to deal confidentially with sensitive information.
You will…
  • Lead & manage the administrative department.
  • Backup for main phone line and screens incoming calls.
  • Prepare client invoices.
  • Assist with weekly employee timesheet approvals and corrections.
  • Take client payments over the phone.
  • Process accounts receivable in a timely manner.
  • Manage third-party office vendors.
  • Manage and track issued corporate cards.
  • Oversee office facilities and security.
  • Help plan and coordinate the annual company-wide meeting and other events such as catered lunches.
  • Undertake ad-hoc projects as necessary, demonstrating flexibility and adaptability.
Schedule: Monday-Friday, 8:00am-5:00pm

You have…
  • Minimum five years’ experience as an Office Manager, Administrative Assistant, or Bookkeeper.
  • Exceptional attention to detail & problem-solving skills.
  • Bachelor’s degree or equivalent experience.
  • Strong organizational and planning skills.
  • Excellent written/oral communication and interpersonal skills.
  • Ability to work effectively in a team as well as independently.
  • QuickBooks experience is a plus.
  • Experience managing a team is a plus.
Perks & Benefits
We offer a competitive benefits and compensation package including paid time off, paid holidays, medical, dental, vision, long-term disability, voluntary life insurance, legal benefits, identity theft protection, health savings account, education reimbursement, learning and development reimbursement, company-paid basic life insurance, company-paid short-term disability, and a 401(k) plan with a company match.
About nFocus Solutions
nFocus Solutions is dedicated to the development of innovative technologies and intelligent business solutions for the public sector. We are a leading provider of applications, services, and technologies that nonprofit organizations, communities, first responders and government agencies rely on to deliver services to the public at large. Our high-quality data management and analysis software enable our clients to achieve clear, well-defined results that change the world.
 

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