Office Manager

3 weeks ago


Phoenix, United States StaffingForce Full time $25 - $30
Job DescriptionJob Description

JOB SUMMARY

 

The office manager is responsible for the overall efficiency of the office. The office manager has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by supporting changes in procedures as we grow and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

 

DUTIES & ESSENTIAL JOB FUNCTIONS

 

· Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.

· Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.

· Provide direct administrative support as needed including scheduling appointments, meetings, events, booking travel, maintaining file systems, mailing, and shipping packages and updating contacts, database, and employee lists.

· Oversee and maintain office equipment for uninterrupted function; identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.

· Facilitate AR collections, including making direct customer contact for payment details.

· Maintains and monitors customer direct relations with inbound and outbound calls and face to face encounters.

· Responsibilities include cash, credit, and check payment collections. Includes scanning and posting of all payment types. Provides payment remittance details to the finance team.

· Duties may include inventory control, internal/external product replenishment ordering, and production entries.

· Foster and maintain internal relationships with Operations and Sales associates.

 

QUALIFICATIONS

 

· Two or more years of experience in office management

· Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability

· Proficiency with office applications, and aptitude for learning new software and systems.

· Ability to maintain confidentiality of company information.

 

REQUIRED

 

· 2-5 years of work experience in an administrative/office management role

· Must have exceptional attention to detail.

· Strong organizational and time management skills, and ability to prioritize.

· Must be a self-starter and driven.

· Excellent communication and interpersonal skills

· Experience in inside sales

· Strong problem-solving skills and analytical abilities

· Must be proficient with Microsoft Office and Google products.

 

PREFERRED

· Bachelor's degree in business administration, communications, or a related field

REQUIRED LICENSES/CERTIFICATIONS

· Must have a valid driver’s license.

Company DescriptionNationwide construction company is looking for someone to join their growing team.Company DescriptionNationwide construction company is looking for someone to join their growing team.

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