See more Collapse

Administrative Assistant

1 month ago

Westfield, United States MASHPOINT LLC Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Duration: 4+ Months (With possible extension)

Location: Westfield, MA, 01086

Summary: The primary responsibility of this role is to offer clerical support to the Director of Facilities.

Responsibilities:

Attend and take minutes for all Facility and Environment of Care meetings.

Reconcile monthly expenditures.

Manage and maintain the hospital's online SDS submissions.

Monitor and maintain the Critical Compliance spreadsheet.

Support and assist facilities staff with Camis (facility maintenance scheduling program) resetting passwords.

Maintain inspection reports and inspection permit database.

Schedule staff training/certifications.

Order office supplies.

Cover the switchboard during vacations, sick calls and or personal leave.

Collaborate with other departments when needed, Safety/Security, Communications, Environmental Services, Facilities, Nursing, Human Resources and Nursing.

Other duties as assigned.

Requirement:

Desired 3 years of experience with Outlook/Calendar for efficient email communication, scheduling, and task organization.

Proficiency in Microsoft Excel is required.

We have other current jobs related to this field that you can find below

  • Administrative Assistant

    1 day ago

    Westfield, United States PrideStaff Full time

    Legal Administrative AssistantShift/Hours: Monday thru Friday 8am-5pmPay Rate: $25+/hrLocation: Westfield, NJExperience: 3+ yearsPrideStaff is excited to announce an opportunity to join a thriving law firm in Westfield, NJ as a Legal Administrative Assistant. In this role, you will be responsible for providing critical administrative and legal support to...

  • Administrative Assistant

    4 weeks ago

    Westfield, Indiana, United States Isotopia USA Full time

    Job Title: Administrative Assistant / Executive AssistantIsotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented...

  • Administrative Assistant

    3 weeks ago

    Westfield, United States Sloderbeck Heating & Cooling Full time

    Are you ready to be the unsung hero behind the scenes at **Sloderbeck Heating & Cooling** in **Westfield, IN**? We're on the hunt for a **full-time Administrative Assistant** who's more than just a desk sitter. If you're someone who thrives in a fast-paced environment, loves solving puzzles, and wants to join a team that feels like family, you're in the...

  • Administrative Assistant

    1 week ago

    Westfield, United States The Judge Group Full time

    The Administrative Assistant will provide comprehensive administrative support to the executive team of a family-owned logistics company. This role requires a proactive and organized individual who can handle a variety of tasks to ensure smooth office operations and effective communication within the company.Managing the Office:Keep track of office supplies...

  • Administrative Assistant

    2 weeks ago

    Westfield, Massachusetts, United States The Judge Group Full time

    The Administrative Assistant will provide comprehensive administrative support to the executive team of a family-owned logistics company. This role requires a proactive and organized individual who can handle a variety of tasks to ensure smooth office operations and effective communication within the company.Managing the Office:Keep track of office supplies...

  • Administrative Assistant

    3 weeks ago

    Westfield, United States REMAX Select Full time

    _**Seeking Administrative Assistants in our Union County office**_ - **RE/MAX Select is a multi-office Real estate Company with Franchises in New Jersey, New York, and Florida. We are seeking Administrative Assistants for a few of our busy Real Estate Offices.**_ - **You will be the first point of contact with those who come into or call the office. You will...

  • Administrative Assistant

    1 month ago

    Westfield, United States Isotopia USA Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant / Executive AssistantIsotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly...

  • Administrative Assistant

    1 month ago

    Westfield, United States Sloderbeck Heating & Cooling Full time

    Job DescriptionJob DescriptionAre you ready to be the unsung hero behind the scenes at Sloderbeck Heating & Cooling in Westfield, IN? We're on the hunt for a full-time Administrative Assistant who's more than just a desk sitter. If you're someone who thrives in a fast-paced environment, loves solving puzzles, and wants to join a team that feels...

  • Administrative Assistant

    1 month ago

    Westfield, United States Axelon Services Corporation Full time

    Administrative Assistant Westfield, MA 3 Months Job Description: The main focus of this role is to provide clerical support for the Director of Facilities. This is a temporary position. Complete Description: The chosen candidate will be...

  • Administrative Assistant II

    1 month ago

    Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Administrative Assistant IIState Job Title: Administrative Assistant IIDepartment: EducationJob Code: H17X05FLSA Status: Non-ExemptFunding: Bargaining Unit: AFSCMEJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 8:30 a.m. to 4:30 p.m. on siteRegular Days Off: Saturday and SundaySupervision Received: Receives...

  • Administrative Assistant

    4 weeks ago

    Westfield, Massachusetts, United States MASHPOINT LLC Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantDuration: 4+ Months (With possible extension)Location: Westfield, MA, 01086Summary: The primary responsibility of this role is to offer clerical support to the Director of Facilities. Responsibilities: Attend and take minutes for all Facility and Environment of Care meetings. Reconcile monthly...

  • Administrative Assistant/office Support

    3 weeks ago

    Westfield, United States Genesis Spiritual Life and Conference Center Full time

    **Job Title**: Administrative Assistant/Office Support Status: Full-Time, Hourly Anticipated Hours: 40 hours per week (Sunday - Thursday, some nights and weekends required) **Reports to**: Executive Director Genesis Spiritual Life & Conference Center is a retreat center located in western MA. We host and facilitate programs and events where all are...

  • Health Insurance Administrative Assistant

    1 month ago

    Westfield, United States Westfield CPAs Full time

    Boutique accounting firm in Westfield, NJ seeks a Health Insurance Specialist to assist with client support and additional administrative responsibilities. Responsibilities:- Provide client support for existing and new individual and group health insurance policies.- Perform general administrative duties including answering phone calls, greeting clients and...

  • Health Insurance Administrative Assistant

    1 month ago

    Westfield, United States Westfield CPAs Full time

    Boutique accounting firm in Westfield, NJ seeks a Health Insurance Specialist to assist with client support and additional administrative responsibilities. Responsibilities:- Provide client support for existing and new individual and group health insurance policies.- Perform general administrative duties including answering phone calls, greeting clients and...

  • Administrative Assistant/Scheduler

    1 month ago

    Westfield, United States The Valluzzi Group, LLC Full time

    Job DescriptionJob DescriptionLooking for a fast-paced, supportive and great place to work, with a lot of room for professional growth? Then you should consider joining our team.In this position, you will provide critical support for the Owner, Account Manager and the Office Manager. This is a full-time position based in Union County, New Jersey.In this...

  • Plant Administrative Assistant

    2 days ago

    Westfield, United States Welch's Full time

    Job DescriptionJob DescriptionGrow with Welch's!Welch's is on a journey towards our bold ambition of being the global-leader of convenient, good for you fruit-based food and beverages. To turn this goal into a reality we need you and other exceptionally talented, agile, and innovative individuals who are eager to contribute to something...

  • Administrative Assistant

    4 weeks ago

    Westfield, United States Westfield CPAs LLC Full time

    Job DescriptionJob DescriptionWestfield NJ CPA firm looking for administrative staff member to assist staff and clients.Must be comfortable facing clients. Helpful experience would include knowledge of small group or Medicare health insurance plans, general tax lingo, supporting technology such as MS Office, Zoom, ShareFile, QuickBooks, Lacerte,...

  • Administrative Manager

    1 week ago

    Westfield, United States The Judge Group Full time

    Role Overview: This multifaceted position involves supporting administrative functions and business operations within a mid-sized company. The ideal candidate is highly organized, proactive, and experienced, capable of managing day-to-day administrative tasks, overseeing office operations, and providing executive support.Key Responsibilities:Administrative...

  • Administrative Manager

    2 weeks ago

    Westfield, Massachusetts, United States The Judge Group Full time

    Role Overview: This multifaceted position involves supporting administrative functions and business operations within a mid-sized company. The ideal candidate is highly organized, proactive, and experienced, capable of managing day-to-day administrative tasks, overseeing office operations, and providing executive support.Key Responsibilities:Administrative...

  • Office Administrator

    4 weeks ago

    Westfield, Massachusetts, United States A Clarke Construction, Inc. Full time

    About usA Clarke Construction, Inc. is a small business in Westfield, MA. We are professional, innovative, fast-paced and our goal is to do things the right way and taking pride in your work which are company benchmarks. "It's much easier to teach good habits early than to undo years of bad ones". Our owner Adam believes in this so much he has formed...