Administrative Manager

3 days ago


Westfield, Massachusetts, United States The Judge Group Full time
Role Overview: This multifaceted position involves supporting administrative functions and business operations within a mid-sized company. The ideal candidate is highly organized, proactive, and experienced, capable of managing day-to-day administrative tasks, overseeing office operations, and providing executive support.

Key Responsibilities:
Administrative Support:
Provide comprehensive administrative assistance to senior executives, including managing calendars, arranging travel, and handling correspondence.Prepare and edit documents, reports, and presentations for both internal and external meetings.Coordinate and schedule meetings, conferences, and events.Office Management:
Oversee daily office operations to ensure smooth functioning.Staff Management:
Supervise one administrative assistant.Develop and implement office procedures to enhance efficiency.Foster a positive work environment.Project Management:
Lead and manage special projects assigned by executive leadership.Coordinate cross-functional teams to meet project milestones.Provide regular updates to stakeholders on project progress.Executive Support:
Act as a liaison between executive leadership and various departments.Prepare and review executive-level communications and reports.Attend meetings on behalf of executive team members when necessary.Take detailed meeting notes for executive team members.Budget Management:
Monitor expenditures and ensure adherence to company guidelines.Provide financial reports and analysis to senior leadership.Compliance and Risk Management:
Ensure compliance with company policies and regulatory requirements.Handle confidential information discreetly.Executive Accountability:
Monitor executive schedules to meet timelines and deadlines.Provide timely reminders and follow-ups on tasks, meetings, and project milestones.Track progress on executive action items and provide status updates.Personal Support:
Manage personal appointments for senior executives.Coordinate personal events and activities (e.g., family gatherings, travel, entertainment).

  • Westfield, Massachusetts, United States The Judge Group Full time

    The Administrative Assistant will provide comprehensive administrative support to the executive team of a family-owned logistics company. This role requires a proactive and organized individual who can handle a variety of tasks to ensure smooth office operations and effective communication within the company.Managing the Office:Keep track of office supplies...

  • Office Administrator

    2 weeks ago


    Westfield, Massachusetts, United States A Clarke Construction, Inc. Full time

    About usA Clarke Construction, Inc. is a small business in Westfield, MA. We are professional, innovative, fast-paced and our goal is to do things the right way and taking pride in your work which are company benchmarks. "It's much easier to teach good habits early than to undo years of bad ones". Our owner Adam believes in this so much he has formed...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Administrative Assistant IIState Job Title: Administrative Assistant IIDepartment: EducationJob Code: H17X05FLSA Status: Non-ExemptFunding: Bargaining Unit: AFSCMEJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 8:30 a.m. to 4:30 p.m. on siteRegular Days Off: Saturday and SundaySupervision Received: Receives...


  • Westfield, Massachusetts, United States MASHPOINT LLC Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantDuration: 4+ Months (With possible extension)Location: Westfield, MA, 01086Summary: The primary responsibility of this role is to offer clerical support to the Director of Facilities. Responsibilities: Attend and take minutes for all Facility and Environment of Care meetings. Reconcile monthly...


  • Westfield, Massachusetts, United States J.B. Hunt Transport Services, Inc. Full time

    Job Summary:Under general supervision, this position is responsible for the direct driver management and supervision of midsize driver count, ensuring safe and timely service movement of freight, load assignment and providing best in class customer service. Ensure compliance with DOT regulations and responsible for all drivers compliance and company...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Campus Title: Director, Emergency Response and Risk ManagementState Job Title: DirectorDepartment: Administration and FinanceJob Code: HA6000FLSA Status: ExemptFunding: Bargaining Unit: APAJob Type: Full-time, PermanentTimeframe: 52 WeeksShift: Monday-Friday 9am to 5pm, and 24-hour on-call responder to major emergenciesRegular Days Off: Saturday and Sunday...


  • Westfield, Massachusetts, United States Apex Water + Process, Inc. Full time

    Weas Engineering (an Apex Water and Process Inc. company) is looking to add a dedicated Human Resources Manager to support our growing team in Westfield, IN. This is a terrific opportunity for an experienced HR professional to join our team We offer a competitive compensation and benefits package. If you are a highly motivated professional with a passion for...


  • Westfield, Massachusetts, United States InsideHigherEd Full time

    Director of Project ManagementCampus Title: Director of Project Management State Job Title: DirectorDepartment: Facilities and OperationsJob Code: HA6000FLSA Status: ExemptFunding: Bargaining Unit: APAJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: TBD based on project hoursRegular Days Off: Saturday and Sunday (some nights and weekends may be...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Assistant to the Associate ProvostState Job Title: Staff AssociateDepartment: Academic AffairsJob Code: HA5310FLSA Status: ExemptFunding: Bargaining Unit: NUPJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 9:00 am to 5:00 pmRegular Days Off: Saturday and SundaySupervision Received: Receives direct...


  • Westfield, Massachusetts, United States Westfield Public Schools Full time

    Westfield Public Schools is seeking qualified applicants for an Elementary Math Interventionist for the school year JOB GOAL:The interventionist will work with teachers, coaches, and school administrators to identify students who are in need of academic support and intervention in mathematics. The interventionist will provide instruction that is engaging,...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Campus Title: Occupational Therapy Assistant Program Director-Assistant/Assoc. ProfessorState Job Title: Assistant/Associate ProfessorDepartment: Health SciencesJob Code: HA3200/HA3100FLSA Status: ExemptFunding: TBDBargaining Unit: MSCAJob Type: Full Time Tenure TrackTimeframe: Academic CalendarShift: TBDRegular Days Off: Saturday and SundaySupervision...


  • Westfield, Massachusetts, United States Behavior Health Network Full time

    Under the general direction of the ACCS Clinical Program Director, the Assistant Program Director is responsible for the overall clinical and administrative supervision of ACCS team staff and functions, including day-to-day oversight of the program, supervision of staff, scheduling, personnel management, and program quality and development.Who are we?Adult...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Assistant Professor of Finance / Tenure TrackState Job Title: Assistant ProfessorDepartment: Accounting and FinanceJob Code: HA3200FLSA Status: ExemptFunding: Bargaining Unit: MSCAJob Type: Full-time, Permanent, Tenure TrackTimeframe: Academic CalendarShift: TBDRegular Days Off: Saturday and SundaySupervision Received: Reports...


  • Westfield, Massachusetts, United States Maverick Solutions Inc Full time

    Our team is dedicated to delivering exceptional event marketing solutions that drive brand awareness and engagement. We have an immediate need for an Entry-Level Event Marketing Assistant to join our dynamic and innovative team.As an Entry-Level Event Marketing Assistant, you will play a crucial role in supporting the planning and execution of marketing...


  • Westfield, Massachusetts, United States Westfield Full time

    Job DescriptionThe Claims Business Performance Analyst, working under direct supervision, uses their business acumen, analytical expertise and data expertise to address shortfalls across the wider organization. This role actively collaborates with functional teams in designing and delivering the optimal analytical solution for business needs. The role...


  • Westfield, Massachusetts, United States Abbott Laboratories Full time

    Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to: Career development with an international company where you can grow the career you dream of. Free medical coverage for employees* via the Health Investment Plan (HIP) PPO An excellent...


  • Westfield, Massachusetts, United States Westfield State University Full time

    Campus Title: Senior Systems AnalystState Job Title: Staff AssociateDepartment: Information and Instructional TechnologyJob Code: HA5300FLSA Status: ExemptFunding: Bargaining Unit: APAJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 9:00am to 5:00 pmRegular Days Off: Saturday and SundaySupervision Received: The Senior Systems Analyst...


  • Westfield, Massachusetts, United States ServiceNet Full time

    Benefits:Health insurance Opportunity for advancement Paid time off Training & development Dental insurance Tuition assistance Developmental Brain Injuries Division (DBIS).ABI Furrowtown Program.$17.00-$18.00. Position Summary:We're looking for inspiring team members who enjoy bringing out the best in people and are especially motivated to work with adults...


  • Westfield, Massachusetts, United States Baystate Health Full time

    **Summary:** Perform a variety of Equipment Management Program Services including: preventative maintenance (PM) & corrective maintenance, incoming inspection & installation, warranty coverage, vendor provided maintenance, operator training, pre-purchase evaluation & capital planning, and disposition. Maintain accurate inventory and documentation of all...

  • Residence Director

    1 month ago


    Westfield, Massachusetts, United States Westfield State University Full time

    Job Description:Campus Title: Residence DirectorState Job Title: Staff AssistantDepartment: Residential LifeJob Code: HA5600FLSA Status: ExemptFunding: Bargaining Unit: APAJob Type: Full-Time PermanentTimeframe: 43 WeeksShift: TBDRegular Days Off: TBDSupervision Received: The Residence Director reports to the Assistant or Associate Director of Residential...