Accounts Payable Specialist

4 weeks ago

Salt Lake City, United States Catholic Community Services Full time
Job DescriptionJob Description

Position Title: Accounts Payable Specialist

FLSA Classification: Non-Exempt

Full or part-time status: Full-time

Department: Administration

Reports to: Accounting Supervisor

Hiring Range: $20.00-26.00/Hr. DOE

Date Written or Last Revised: August 2024


Primary Function of Position

As the Accounts Payable Specialist, you will be responsible for ensuring the timeliness and accuracy of all accounts payable record keeping, check printing and distribution, cash disbursement functions, and related report preparation and maintenance.


Major Position Responsibilities

  1. Vendor Payments: Facilitate timely and accurate payment of vendors by accurately reading and reconciling credit card and vendor statements.
  2. Vendor Files: Maintain current vendor files, including collection and uploading of all W-9s, payment instructions, address changes, etc.
  3. Cash Disbursements: Ensure proper coding, allocations, and system authorizations on all cash disbursements.
  4. Sales Tax Reports: Prepare and send quarterly sales tax reports.
  5. Record Maintenance: Scan and maintain organized records for all vendor and A/P files and follow proper record disposal procedures.
  6. Communication: Maintain an open line of communication with all key-point staff to ensure all deadlines are met in a timely manner.
  7. Other duties as assigned.

Work Environment

  1. This position is in a professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
  2. Some local travel may be required.

Physical Demands

  1. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Skills, Knowledge, and Abilities

  1. Reliability and Trustworthiness: Must be reliable and trustworthy.
  2. Mental Process: Knowledge of grammar, spelling, understanding of oral and written instructions, and time management skills.
  3. Work Efficiency: Ability to work quickly and accurately with minimal supervision.
  4. Accounting Knowledge: Knowledge of accounting principles for not-for-profit corporations and government contracts.
  5. Professional Relationships: Ability to maintain pleasant and professional working relationships with staff members.

Education, Training, and Experience

  1. Associate's degree in accounting or equivalent experience.

Background Screening Requirement

  1. Must pass a national BCI/FBI background check.

Licenses, certifications, and credentials

  1. Current Utah driver's license, proof of auto insurance with minimum policy liability limits of $50,000 per person and $100,000 per incident, 21 years of age or older, a clean driving record, and ability to meet CCS vehicle safety requirements.

Position status and expected schedule

  1. This position is scheduled to work 40 hours per week from Monday to Friday between 8:30 AM - 5 PM.



DISCLAIMER STATEMENT: This job description lists typical examples of work and is not intended to include every job, duty, and responsibility specific to a position. The employer reserves the right to change or assign other duties to this position with or without notice.


CCS is an equal opportunity employer.



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