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Payroll Manager

2 months ago

Irvine, United States Peregrine Team Full time $65,000 - $90,000
Job DescriptionJob Description

Peregrine Team is hiring for a Payroll Manager in Irvine, CA. This position is a full-time role with full benefits and competitive pay.

  • Serves as the primary resource for employees on and off site relating to HR, Payroll and Benefits for multiple clients to ensure compliance with policies and regulatory requirements.
  • Keeps internal and external management advised of potential problem areas and recommends/implements solutions as appropriate.
  • Effectively manages critical relationships with client representatives including employees, management and vendors to ensure client retention.
  • Coordinates client meetings; prepares agenda, minutes and reports. Plays an ongoing role in regular client meetings.
  • Interprets client contracts and management of billable work with responsibility to track and properly report time, identify supplemental services and opportunity for additional billable work.
  • Responsible for timely and accurate entry and review of billable and non-billable work in accordance with client contracts.
  • Monitors and manages multiple client email boxes and correspondence; responds to inquiries timely, determining priorities and escalates sensitive matters when needed. Independently resolves issues involving appropriate parties and ensures proper organization and documentation of electronic communication.
  • Performs other duties as assigned.
  • Manages pre-hire process inclusive of background checks, references, drug testing, E-Verify, assessment tests and other client specific pre-employment testing. Interprets results and notifies clients of potential inability to hire situations while maintaining confidentiality and effectively managing and documenting the adverse action notification process.
  • Prepares offer letters and coordinates any employment agreements and/or commission agreements specific to various clients.
  • Responsible for tracking applicants consistent with EEO and AAP requirements when applicable.
  • Manages onboarding candidates: conducts new employee orientations by interpreting client specific policies and procedures; tracks document completion and maintenance.
  • Manages termination processes for multiple clients.
  • Interfaces with outside company auditors as needed related to HR, Payroll and Benefits: provides ad-hoc reports, responds to procedural inquiries, performs careful analysis of information prior to providing to outside audit sources.
  • Coordinates and manages SUI and SDI claims by responding to state agencies timely and interfacing with state representatives.
  • Responsible for performance management process maintenance for various clients using HRIS platforms or other established process.
  • Administers health and welfare plans as well as retirement plans including enrollments and terminations. Plays a key role in annual open enrollment process.
  • Counsels employees (and potential employees/applicants) on benefit plan provisions so that individuals can make informed benefit decisions. This includes all levels of employees including executives.
  • Liaises with the various insurance carriers and outside brokers inclusive of COBRA TPA and resolves any enrollment issues independently.
  • Resolves employee complaints and concerns related to health and welfare plans and answers complex questions.
  • Manages complex benefits reconciliation and audit; carrying out corrective action as needed through carrier, broker, client and employee interface.
  • Manages components of leaves of absences including but not limited to: adhering to client specific policies, tracking, coordination with payroll and insurance carriers, coordination of paid time off benefits and administration of appropriate documentation.
  • Prepares annual 401(k) / 403(b) and FSA census for non-discrimination testing process timely in accordance with DOL and ERISA regulations when applicable.
  • Completes timely 401(k) and 403(b) submissions in accordance with DOL and ERISA regulations.
  • Works on system conversions and implementations related to HRIS and Benefit Admins systems.
  • Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
  •  Audits and maintains timekeeping records for compliance with established standards and state regulations.
  • Manual calculation of time and attendance records with an in-depth understanding of state specific wage and hour rules and regulations.
  • Trains employees on policies and procedures related to timekeeping entry and wage and hour compliance requirements.
  • Balances and controls earnings and deduction totals, calculates and prepares general ledger entries as needed, evaluates automated system output such as registers and standard reports and resolves any discrepancies.
  • Manages ad-hoc reporting and associated analysis and reconciliation of data.
  • Determines and corrects out-of-balance conditions, gathers payroll data for inclusion in financial statements, researches and prepares special reports for management as needed.
  • Manages payroll changes including benefit deductions and performs necessary audits to ensure accuracy.
  • Serves as client representative with various state agencies including setting up of new state and local tax jurisdictions as needed.
  • Prepares documentation for workers compensation audits and works directly with client outside auditor. Evaluates data, performs analysis and balances against system generated reports throughout the audit process.
  • Manages complex garnishments by calculating and determining priority order and goes through the appropriate employee notification process.
  • Works on system conversions and implementations related to payroll and time and attendance.
  • Prepares government reports related to EEO and AAP compliance while timely adhering to agency deadlines.
  • Other projects as assigned.
  • Local travel to client locations.

Qualifications:

  • Bachelor's degree in business, human resources, or equivalent combination of education and experience preferred.
  • 2-4 years or more of HR, Payroll and Benefits experience preferred.
  • Strong analytical and problem-solving skills.
  • Superior verbal/written skills and presentation skills.
  • Good punctuation, spelling, grammar and attention to detail are a must.
  • Strong interpersonal skills essential.
  • Course work/seminar attendance in HR, Payroll and Benefit compliance and strategies.
  • Certifications related to HR, Payroll and Benefits preferred (PHR, SPHR, SHRM-CP, SHRM-SCP, FPC, CPP, CEBS)
  • Working knowledge of state and federal regulations i.e. COBRA, ERISA, FMLA, PDL, PFL, CFRA, ADA, ACA.

Email your resume to careers@PeregrineTeam.com ASAP or apply here for consideration.

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