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Accounts Payable Specialist

2 months ago

Concord, United States MASHPOINT LLC Full time
Job DescriptionJob Description

ob Title: Accounts Payable Specialist
Location: Concord, MA, 01742
Duration: 2+ Months (Possibility of Extension)

Job Summary:
Reporting to the Financial Manager/Accountant, the Accounts Payable Specialist is responsible for managing the accounts payable process, including generating bill schedules for the weekly town warrant and ensuring timely payments. This role involves processing various invoices, refunds, and rebates, reconciling payments, and assisting with month-end and year-end financial reporting.

Key Responsibilities:

  • Generate wire transfer bill schedules for the weekly town warrant.
  • Collaborate with the Rate Administrator to retrieve necessary invoices and information for processing.
  • Review, classify, and process invoices, refunds, travel expense reports, rebates (electric, solar, vehicle, heat pump), and other payments for departments such as CMLP, Broadband, Minuteman Media Network, and IT.
  • Reconcile invoices and gather supporting documentation for accurate payments.
  • Prepare accounts payable cash reconciliation reports and assist in monthly closing.
  • Submit and reconcile journal entries to correct erroneous entries when needed.
  • Develop and prepare financial reports, accounting reconciliations, and other related documents.
  • Perform the weekly check run, communicate with vendors regarding overdue payments, and update vendor information.
  • Assist with year-end audit preparations by analyzing account-level details.
  • Maintain organized documentation for easy reconciliation of accounts payable batches.
  • Enter invoices into ERP systems (Munis and NISC iVue) and scan supporting documents for electronic attachment.
  • Perform other duties as required or directed.

Requirements:

  • Knowledge of standard bookkeeping principles, procedures, and office practices.
  • Strong mathematical skills and excellent record-keeping abilities.
  • Proficiency with personal computers and Windows Office software applications.
  • Ability to maintain detailed records and communicate effectively with vendors, colleagues, and other stakeholders.
  • Education: Associate's degree in Accounting or related field, with at least one year of experience in accounting and bookkeeping, or an equivalent combination of education and experience.