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Administrative Assistant

4 months ago

Phoenix, United States Gothic Landscape, Inc. Full time
Job DescriptionJob Description

At Gothic Landscape, we are about delivering extraordinary customer service, building authentic, relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping company in the nation, we never forget why we do what we do… and who makes it all possible. Together, we create something unique that keeps on growing year after year.

Are you our next great Custom Home Admin?

The Custom Home Admin provides administrative support to management, supervisory, and/or staff members of the organization.

Highlights of what our Custom Home Admin will do:

  • Prepare and follow-up on proposals for additional/extra work
  • Manage and maintain AWA (Extra Work) logs to ensure that each is submitted and billed appropriately and timely.
  • Manage and maintain monthly billing submittals and corresponding logs.
  • Responsible for reviewing and submitting all billing to Accounts Receivables.
  • Run all weekly and monthly operations reports.
  • Maintain monthly projections and forecasts.
  • Create and submit expense reports for Operations Team

Are you the right fit for this role?

*Skills & experience that are necessary as a Custom Home Admin will include, but not limited to:

  • 3-5 years Construction and/or Landscape experience highly preferred
  • Payroll experience is a huge plus
  • Strong Microsoft Excel skills
  • Sage 300/Timberline experience would be beneficial
  • Must be detailed-oriented and highly organized
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; and maintains confidentiality.
  • Prioritize and plan work activities; and uses time efficiently.
  • Demonstrates accuracy and thoroughness; and monitors own work to ensure quality.
  • Adapts to changes in the work environment; manages competing demands; and is able to deal with frequent change, delays, or unexpected events in a very fast-paced environment.

Perks and pluses:

  • Medical, Dental, Vision, FSA
  • Healthcare benefit program & 401K with company match
  • 9 paid holidays per year with paid vacation & sick leave
  • Fun and fast-paced working environment with a great work-life balance.
  • Gothic’s company culture fosters growth, inspires longevity and rewards mutual loyalty

Here at Gothic Landscape, we believe that your success is our success. The only thing missing is YOU.
Apply Today

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We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, uniform service member and veteran status, marital status, pregnancy, age, national origin, ancestry, citizenship status, disability, protected medical condition, genetic information, sexual orientation, or any other protected status in accordance with all applicable federal, state, and local laws.